Project Information

Bid Title

Electrical Services

Issuing Agency

City of Gainesville

Location

Georgia

Published Date

Jun 3, 2026

Closing Date

Jun 25, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP No. 26027

Original Source

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Bid Documents

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Project Description

Bid Number:	RFP No. 26027
Bid Title:	Electrical Services
Category:	Water Resources
Status:	Open

Description: RFP No. (26027) Electrical Services Sealed Proposals will be received by the City of Gainesville, Department of Water Resources, 757 Queen City Pkwy, SW, Gainesville, GA.  30501 until (2:00pm)., (June 25, 2026), for the Purchase of (Electrical Services). Bids will be opened at 1006 S. Bradford Street Ext, Gainesville, GA 30501 OVERVIEW The City of Gainesville, Georgia (Hereafter also referred to as “The City”) seeks Proposals to provide (Electrical Services) for its (Department of Water Resources). The City desires to purchase (Electrical Services).  (Electrical Services) is expected to be available for use at the (Department of Water Resources) not later than (July 1, 2026). PROPOSAL CORRESPONDENT Upon Release of this Request for Proposal, all vendor communications concerning this acquisition must be directed to the Administrative Services Department correspondent listed below: (Tammy Grier) City of Gainesville 1006 S. Bradford Street, Ext. Gainesville, GA. 30501 Phone: (770.531.2663) FAX: (770.531.2672) ( For security reasons, you must enable JavaScript to view this E-mail address.) Unauthorized contact regarding the proposal with other Gainesville City employees may result in disqualification.  Any oral communications will be considered unofficial and non-binding on the City of Gainesville.  Vendors should rely only on written statements issued by the proposal correspondent. PROPOSAL QUESTIONS All questions must be submitted in writing to the Proposal correspondent named above.  Questions must be received by 10:00 a.m., (06/12/26).   A list of questions and answers will be provided to all known proposers and by request.  Requests may be made to the Proposal correspondent named above. PROPOSAL RESPONSE DATE AND LOCATION The Administrative Services department must receive the vendor’s proposal in a sealed envelope, in its entirety, not later than (June 25, 2026).  2:00pm), Eastern Standard Time in Gainesville, Georgia on (Enter Deadline Date).  Proposals arriving after the deadline will be returned unopened to their senders.  All proposals and accompanying documentation will become the property of the City of Gainesville and may not be returned.  One (1) original and (1) copy of this proposal must be submitted to allow for evaluation.  Proposals must be clearly marked outside of the package: Electrical Services Vendors assume the risk of the chosen method of dispatch.  The City of Gainesville assumes no responsibility for delays caused by any delivery service.  Postmarking by the due date will not substitute for actual proposal receipt.   Late proposals will not be accepted nor will additional time be granted to any vendor.  Proposals may not be delivered by facsimile transmission or other telecommunication or solely by electronic means. Proposal Schedule: Proposal Release:                                  (June 1, 2026) Proposal Questions Deadline:            (June 12, 2026 @ 10:00am) Proposal Due Date:                                (June 25, 2026 @ 2:00pm) WAIVER OF TECHNICALITIES All items must meet or exceed specifications as stated by the City of Gainesville.  The City of Gainesville reserves the right to waive any technicalities and to reject or accept any Proposal in its entirety or to accept any portion thereof if it is determined that either method results in lower costs, better service, final satisfaction or is otherwise determined to be in the best interest of the City of Gainesville. Award may be made by item number or in total.  Determination of best response to proposal will be the sole judgment of the City of Gainesville.  Proposals remain valid for ninety days for the date of proposal opening. PROPOSAL REJECTION The City of Gainesville reserves the right to reject any or all proposals at any time without penalty. Publication Date/Time: 6/1/2026 7:00 AM Closing Date/Time: 6/25/2026 6:00 PM Related Documents: 26027 Electrical Svs

Attachment Preview

CITY OF GAINESVILLE

REQUEST FOR PROPOSAL

RFP No. ( 26027)

Electrical Services

Proposal Release:

Proposal Questions Deadline:

Proposal Due Date:

(June 1, 2026)

(June 12, 2026 @ 10:00am)

(June 25, 2026 @ 2:00pm)

Postal Return Address:

City of Gainesville

Department of Water Resources

757 Queen City Parkway, SW

Gainesville, GA 30501

Courier Delivery Address:

City of Gainesville

Department of Water Resources

757 Queen City Parkway, SW

Gainesville, GA 30501

City of Gainesville

Request for Proposal

RFP No. (26027)

Electrical Services

Sealed Proposals will be received by the City of Gainesville, Department of Water Resources, 757 Queen

City Pkwy, SW, Gainesville, GA. 30501 until (2:00pm)., (June 25, 2026), for the Purchase of (Electrical

Services). Bids will be opened at 1006 S. Bradford Street Ext, Gainesville, GA 30501

OVERVIEW

The City of Gainesville, Georgia (Hereafter also referred to as “The City”) seeks Proposals to provide

(Electrical Services) for its (Department of Water Resources).

The City desires to purchase (Electrical Services). (Electrical Services) is expected to be available for use at

the (Department of Water Resources) not later than (July 1, 2026).

PROPOSAL CORRESPONDENT

Upon Release of this Request for Proposal, all vendor communications concerning this acquisition must be

directed to the Administrative Services Department correspondent listed below:

(Tammy Grier)

City of Gainesville

1006 S. Bradford Street, Ext. Gainesville, GA. 30501

Phone: (770.531.2663)

FAX: (770.531.2672)

(tgrier@gainesvillega.gov)

Unauthorized contact regarding the proposal with other Gainesville City employees may result in

disqualification. Any oral communications will be considered unofficial and non-binding on the City of

Gainesville. Vendors should rely only on written statements issued by the proposal correspondent.

PROPOSAL QUESTIONS

All questions must be submitted in writing to the Proposal correspondent named above. Questions must

be received by 10:00 a.m., (06/12/26). A list of questions and answers will be provided to all known

proposers and by request. Requests may be made to the Proposal correspondent named above.

PROPOSAL RESPONSE DATE AND LOCATION

The Administrative Services department must receive the vendor’s proposal in a sealed envelope, in its

entirety, not later than (June 25, 2026). 2:00pm), Eastern Standard Time in Gainesville, Georgia on (Enter

Deadline Date). Proposals arriving after the deadline will be returned unopened to their senders. All

proposals and accompanying documentation will become the property of the City of Gainesville and may

not be returned. One (1) original and (1) copy of this proposal must be submitted to allow for evaluation.

Proposals must be clearly marked outside of the package:

Electrical Services

Vendors assume the risk of the chosen method of dispatch. The City of Gainesville assumes no

responsibility for delays caused by any delivery service. Postmarking by the due date will not substitute for

actual proposal receipt. Late proposals will not be accepted nor will additional time be granted to any

vendor. Proposals may not be delivered by facsimile transmission or other telecommunication or solely by

electronic means.

Proposal Schedule:

Proposal Release:

(June 1, 2026)

Proposal Questions Deadline:

(June 12, 2026 @ 10:00am)

Proposal Due Date:

(June 25, 2026 @ 2:00pm)

WAIVER OF TECHNICALITIES

All items must meet or exceed specifications as stated by the City of Gainesville. The City of Gainesville

reserves the right to waive any technicalities and to reject or accept any Proposal in its entirety or to accept

any portion thereof if it is determined that either method results in lower costs, better service, final

satisfaction or is otherwise determined to be in the best interest of the City of Gainesville. Award may be

made by item number or in total. Determination of best response to proposal will be the sole judgment of

the City of Gainesville. Proposals remain valid for ninety days for the date of proposal opening.

PROPOSAL REJECTION

The City of Gainesville reserves the right to reject any or all proposals at any time without penalty.

Any vendor who acts as a supplier to another vendor submitting a proposal and also submits a proposal

of their own, will be viewed as participating in Collusive behavior. This behavior displays a pattern or

practice of unethical or immoral business practices. Any vendor associated with this practice may be

banned from doing business with the City of Gainesville for up to three years.

MODIFICATION OF PROPOSALS

Any clerical mistake that is patently obvious on the face of the proposal may, subject to the limitations

described below, be corrected upon written request and verification submitted by the proposers. A non-

material omission in a proposal may be corrected if the Administrative Service Department determines that

correction to be in the City’s best interest.

WITHDRAWAL OF PROPOSALS

Proposals may be withdrawn at any time prior to the proposal opening. After proposals have been publicly

opened, withdrawal of a proposal is to be based upon the following:

The Proposer s give notice in writing of his claim of right to withdraw his proposal due to an error within

two business days after the conclusion of the proposal opening procedure. Proposals may be withdrawn

from consideration if the price is substantially lower than the other proposals due solely to a mistake

therein, provided the proposal was submitted in good faith, and the mistake was a clerical mistake as

opposed to a judgment mistake, and was actually due to an unintentional arithmetic error or an

unintentional omission of a quantity of work, labor or material made directly in the compilation of the

proposal, which unintentional arithmetical error or unintentional omission can be clearly shown by

objective evidence drawn from inspection of original work papers, documents and materials used in the

preparation of the proposal sought to be withdrawn. The proposer’s original work papers is to be the sole

acceptable evidence of error and mistake if he elects to withdraw his proposal. If a proposal is withdrawn

under the authority of this provision, the lowest remaining responsive proposal is to be deemed to be the

low proposal.

PROPOSER’S RESPONSIBILITY

When determining whether a proposer is responsible, or when evaluating a proposal, the following factors

may be considered, any one of which will suffice to determine whether a proposer is responsible or the

proposal is the most advantageous to the City:

• The ability, capacity and skill of the proposer to perform the contract or provide the equipment

and/or service required.

• The character, integrity, reputation, judgment, experience and efficiency of the proposer.

• Whether the proposer can perform the contract within the time specified.

• The quality of performance of previous public and private contracts or services, including, but not

limited to, the proposer’s failure to perform satisfactorily or complete any written contract. The

City’s termination for default of a previous contract with a proposer, within the past three years, is

to be deemed to be such a failure.

• The previous and existing compliance by the Proposer with laws relating to the contract or service.

• Evidence of collusion with any other Proposers, in which case colluding proposers will be restricted

from submitting further proposals on the subject project or future proposals, for a period not less

than three years.

• The proposer has been convicted of a crime of moral turpitude or any felony, excepting convictions

that have been pardoned, expunged or annulled, whether in this state, in any other state, by the

United States, or in a foreign country, province or municipality. Proposer s affirmatively disclose to

the City all such convictions, especially of management personnel or the proposers as an entity,

prior to notice of award or execution of a contract, whichever comes first. Failure to make such

affirmative disclosure is to be grounds, in the City’s sole option and discretion, for termination for

default subsequent to award or execution of the contract.

• If the proposer will be unable, financially or otherwise, to perform the work.

• At the time of the proposal opening, the proposer is not authorized to do business in the Georgia, or

otherwise lacks a necessary license, registration or permit.

• Any other reason deemed proper by the City.

NON-ENDORSEMENT

As a result of the selection of a vendor to supply products and/or services to the City of Gainesville, the City

of Gainesville is neither endorsing nor suggesting that the vendor’s product is the best or only solution. The

vendor agrees to make no reference to the City of Gainesville in any literature, promotional material,

brochures, sales presentation or the like without the express written consent of the City of Gainesville.

PROPRIETARY PROPOSAL MATERIAL

Any information contained in the proposal that is proprietary will be neither accepted nor honored. All

information contained in this proposal is subject to public disclosure.

RESPONSE PROPERTY OF THE CITY OF GAINESVILLE

All material submitted in response to this request becomes the property of the City of Gainesville.

Selection or rejection of a response does not affect this right.

NO OBLIGATION TO BUY

The City of Gainesville reserves the right to refrain from contracting with or purchasing from any vendor.

The release of this proposal does not compel the City of Gainesville to purchase.

COST OF PREPARING PROPOSALS

The City of Gainesville is not liable for any cost incurred by vendors in the preparation and presentation of

proposals and demonstrations submitted in response to this proposal.

NUMBER OF PROPOSAL COPIES REQUIRED

Vendors are to submit one (1) original Proposal and one (1) copy.

ADDENDA

Proposers are responsible to check the City of Gainesville’s website for the issuance of any addenda prior to

submitting a proposal. The address is http://www.gainesville.org/purchasing

PROPOSAL AWARD AND EXECUTION

The City will select the proposal that, in its sole discretion, is the most responsive and responsible proposal

to the City. The City reserves the right to make any award without further discussion of the proposal

submitted; there may be no best and final offer procedure. Therefore, the proposal should be initially

submitted on the most favorable terms the vendor can offer. The specification may be altered by the City

of Gainesville based on the vendor’s proposal and an increase or reduction of services with the

manufacturer may be negotiated before proposal award and execution.

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors

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