Project Information

Bid Title

Request for Proposals Inmate Health Care Services

Issuing Agency

Cumberland County

Location

Maine

Published Date

Jan 7, 2026

Closing Date

Mar 2, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Description	Opening Date/Time	Closing Date/Time
Request for Proposals Inmate Health Care Services Health Care Services at Cumberland County Jail	January 07, 2026 12:00 PM	March 02, 2026 3:00 PM

Attachment Preview

REQUEST FOR PROPOSALS (RFP)

FOR

INMATE HEALTH CARE SERVICES

CUMBERLAND COUNTY JAIL

PROPOSALS DUE BY

3:00 PM, MARCH 2, 2026

January 7, 2026

The County of Cumberland, Maine is requesting written proposals for inmate health care services

and to operate and manage the inmate health care program at the Cumberland County Jail (CCJ)

in Portland, Maine.

This Request for Proposal (RFP) contains the key information and requirements for respondents

to address. It is the intent of the RFP process to receive proposals prepared in accordance with this

RFP and consistent with the scope of services required. Innovative ideas for management of

Cumberland County inmate health care program will be welcomed.

Included in this request:

• Sec. 1- Instructions

• Sec. 2- RFP Schedule

• Sec. 3- CCJ Background

• Sec. 4- General Terms and Conditions

• Sec. 5- Scope of Services and Special Conditions

• Sec. 6- Proposal Format and Forms

Page 2

Page 4

Page 5

Page 6

Page 12

Page 33

Please refer to all portions of this RFP for additional information and instructions on submitting a

proposal. Proposals will be evaluated based on the criteria established within the RFP.

PAGE 1

REQUEST FOR PROPOSAL (RFP)

Section 1- INSTRUCTIONS

RESPONSE INSTRUCTIONS

Proposals must follow the rules and format established within this RFP. Adherence to these

rules will ensure a fair and objective analysis of all Proposals. Failure to complete or comply

with any portion of this request may result in rejection of a Proposal. Bidders must submit

their Proposal in accordance with these instructions and Section 6 (Proposal Format and

Forms).

COSTS OF RFP PREPARATION AND SUBMISSION

Each Bidder shall be responsible for all costs incurred to prepare and submit their response

to this RFP.

PROPOSAL SUBMISSION

ONE (1) ORIGINAL HARD COPY WITH ORIGINAL SIGNATURES AND ONE (1)

FLASH DRIVE THAT CONTAINS AN ELECTRONIC COPY OF THE BID

PROPOSAL ARE REQUIRED. The electronic copy should be a PDF file that is exactly

the same as the hard copy. The original and electronic copies of each Proposal must be

contained in a single SEALED envelope/package addressed to:

County of Cumberland

Attn: Theresa Grover, County Treasurer

27 Northport Drive

Portland ME 04103

The outside of the envelope/package must be clearly marked with the following: “INMATE

HEALTH CARE SERVICES PROPOSAL FOR CUMBERLAND COUNTY JAIL,”

the Bidder’s name, and the bid due date.

If alternative Proposals are offered by a Bidder, each Proposal shall be submitted separately

in the same format as the initial proposal.

Bid proposals must be delivered by 3:00 pm ET, March 2, 2026 to the address above. It is

the sole responsibility of the Bidder to see that their completed Proposal is received by the

closing time. The County will in no way be responsible for delays caused by the mail carrier

or any other method of delivery. Any Proposal received after the due date and time will be

eliminated from consideration and returned to the Bidder unopened. Untimely Proposals

which are opened in error will not be considered.

MANDATORY PRE-BID CONFERENCES TOURS

A mandatory Pre-Bid Conference/Tour will be held at the CCJ on January 14, 2026 at 9:00 am

ET. Please respond to Danna Yates with the names of no more than 3 individuals who will be

attending the Pre-bid Conference/Tour no later than January 12, 2026 at

PAGE 2

REQUEST FOR PROPOSAL (RFP)

dynamicmedicalworks@gmail.com. Failure to attend the Pre-Bid Conference/Tour will result

in an automatic disqualification of a proposal.

ADDITIONAL INFORMATION

Any questions regarding this RFP, points of clarification, or requests for additional

information must be made in writing and submitted to:

Danna Yates

Dynamic Medical Works, LLC

11625 Shirecliffe Lane

Knoxville, TN 37934

OR

dynamicmedicalworks@gmail.com

A copy shall also be sent to Sheriff Kevin Joyce via e-mail to: joyce@cumberlandcounty.org.

Inquiries may be made up to 3:00 pm E.T., January 23, 2026. Responses to inquires will be

provided to each Bidder that attended the mandatory Pre-Bid Conference/Tour by February

6, 2026. If required, an addendum will be issued as provided in this RFP.

EVALUATIONS

After the public opening of the proposals, an Evaluation Team comprised of County officials

and employees will evaluate the Proposals and make a recommendation to the County

Commissioners. The County Commissioners are responsible for awarding any Contract

made pursuant to this RFP. Selected Bidders may be invited to make oral presentations to

the Evaluation Team and/or Commissioners during the evaluation process. The County

Commissioners may award a Contract based on initial Proposals received, without discussion

of such Proposals.

The Evaluation Team will evaluate Proposals on a variety of quantitative and qualitative

criteria. Proposals will only be considered from respondents that demonstrate a professional

ability to perform the scope of services outlined in this RFP. The County reserves the right

to investigate the financial condition, experience record, and personnel of Bidders to

determine the ability of a Bidder to perform the services required.

The County reserves the right to reject any and all Bids and to accept any Bid, or portion of

a Bid. Except as otherwise provided by law, the decision to award a Contract pursuant to this

RFP will be based on a best-value analysis and the County’s purchasing policies, taking into

consideration the qualities of the goods or services to be supplied, their conformity with the

specifications in this RFP, the purposes for which they are required, and the best interest of

the County. The lowest priced Bid may not necessarily be selected.

PAGE 3

REQUEST FOR PROPOSAL (RFP)

Section 2- RFP SCHEDULE

RFP Publication

MANDATORY Pre-bid Conference/Tour

Deadline to Submit Questions to County

Date of Published Response to Questions

Deadline for Receipt of Proposals/Opening

Time

Presentations (if required by County)

Evaluation Team Recommendation

Decision

Award of Contract - Board of

Commissioners Meeting

Begin Service/Contract Start Date

January 7, 2026

January 14, 2026 at 9:00 am. E.T.

January 23, 2026, at 3:00 pm. E.T.

February 6, 2026 at 3:00 pm. E.T.

March 2, 2026, at 3:00 p.m. E.T.

March 18, 2026 (times TBA)

March 31, 2026

May 18, 2026

July 1, 2026

• Note: Dates and times of this schedule are accurate at the time of RFP

release. Dates are subject to change.

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REQUEST FOR PROPOSAL (RFP)

Section 3- CCJ BACKGROUND

This Request for Proposals (RFP) is for medical and health care services at the Cumberland

County Jail (CCJ). The CCJ is located at 50 County Way, Portland Maine. The CCJ is nationally

accredited by the American Correctional Association (ACA) and the National Commission on

Correctional Health Care (NCCHC), and is also Prison Rape Elimination Act (PREA) certified.

Overall, the Cumberland County Corrections Department relies on about 140 staff members,

consisting of both Corrections Officers and civilians, to administer services at the CCJ. Inmates

are housed in three pods on multiple levels.

As the largest jail in the State of Maine, the CCJ serves a very diverse population and has

developed several highly effective initiatives focused on inmate health care, rehabilitation, and

community reentry. Cumberland County’s mission is to provide a healthy, safe, secure, humane,

and cost-effective environment in which to detain persons alleged or convicted of crimes. As

such, Cumberland County desires to obtain optimal inmate medical, dental, and behavior health

services, including Medical Assisted Treatment (MAT) and reentry assistance services for

inmates.

The CCJ has an authorized rated capacity of approximately 570 to 600 inmates with the current

average daily population of approximately 240 inmates. Bidders are instructed to submit a bid

based on an average daily population ranged 400 to 450 inmates.

Cumberland County recently invested nearly $10 million in federal pandemic recovery funds in

the CCJ and built an entirely new medical wing. The upgraded facilities contain a dedicated

pharmacy, a new dental care suite, six isolated units for sick patients, exam rooms, a nurse’s

station, and new medical administration offices.

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REQUEST FOR PROPOSAL (RFP)

Commodity Codes

• NAICS 621111Offices of Physicians (except Mental Health Specialists)
• NAICS 621610Home Health Care Services

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