Project Information

Bid Title

RFP: 1237 Lincoln Avenue Stabilization

Issuing Agency

The Port Hamilto County

Location

Ohio

Published Date

Dec 29, 2025

Closing Date

Jan 13, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Due Date: January 13, 2026 by Noon

The Hamilton County Landbank, a managed entity of The Port, is planning to stabilize 1237 Lincoln Ave, Cincinnati, Ohio 45206.

We will conduct a pre-bid conference on Tuesday, December 30th, 2025. Please review the below linked RFP. If you are unable to attend the pre-bid meeting, you will be granted access once you have returned a liability waiver.

1237 Lincoln After Cleanout ​ - Property Pictures

https://wedge.hcauditor.org/view/re/0610002012900/2024/appraisal

Important Dates:

Pre-Bid conference: Tuesday, December 30, 2025

Proposals Due: January 13, 2026 by noon

Please include a 10-15% contingency within your proposals.

Download the RFP Here

Download the Waiver Here

Please refer all inquiries and submissions to:

Luke Herrmann

lherrmann@cincinnatiport.org

513.632.3756

The Port of Greater Cincinnati Development Authority

221 East 4th Street, Suite 200

Cincinnati, Ohio 45202

Attachment Preview

1237 Lincoln Ave-Stabilization

REQUEST FOR PROPOSALS

Section 1 General

The HCLRC is an Ohio non-profit community improvement corporation organized and existing under

Ohio Revised Code Chapters 1724 and 1702. The HCLRC, also known as “The Landbank,” is a quasi-

governmental entity that is tasked with taking on blighted, vacant, and unproductive structures and

working to put them back into good use. The Landbank works throughout Hamilton County and

currently owns over 900 properties.

To accomplish this, the Landbank is looking for proposals from qualified and registered general

contractors to complete a stabilization. The contractor shall perform all labor, material procurement,

and installation required to stabilize the building so that it meets the Vacated Building Maintenance

Standards (CBC §1101-79.4) and ensures it is secured, weatherproof, structurally safe, and sanitary as

required by VBML regulations.

To be included in the RFP announcement email, please send an inquiry to Luke Herrmann at

lherrmann@cincinnatiport.org. Please feel free to reach out with any other questions as well.

Section 2 Schedule

Week 1

Week 2

Week 3-4

Week 5

Week 6-7

selection.

RFP is announced.

After Liability Waivers are signed and returned, access will be given via temporary code.

Contractors create proposals.

Final Proposals are due back The Landbank

The Landbank evaluates and selects the best bid, notifying all contractors of the final

Section 3 Pre-Bid Stabilization Conference

Tuesday, December 30, 2025, from 12:00 PM to 1:00 PM

Section 4 Proposals Due

January 13, 2025, at noon.

Office: 513.632.3756 | Email: lherrmann@cincinnatiport.org

221 East Fourth Street, Suite 200

Cincinnati, OH 45202

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Refer all inquiries and submissions to:

Luke Herrmann

lherrmann@cincinnatiport.com

513.632.3723

The Port Authority of Greater Cincinnati

221 East 4th Street Suite 200

Cincinnati, Oh 45202

Section 5 Stabilization Requirements

Scope of Work Tasks

1. Secure Building Openings

• Install secure, weather-tight barriers on all broken, missing, or compromised openings, including

windows, doors, areaways, and other penetrations.

• Plywood covers must be minimum ½-inch CDX, weather-protected, tightly fit, and fastened using

screws or bolts (no nails) .

• Prevent entry by trespassers, birds, and vermin.

2. Weatherproof Roofing System

• Inspect roof, flashing, and drainage.

• Repair or replace roofing materials to ensure the roof is sound, tight, and moisture-proof.

• Ensure roof drainage prevents water penetration and deterioration of building interior or walls .

3. Repair Drainage and Stormwater System

• Inspect gutters, downspouts, and storm drainage.

• Repair, replace, or reinstall components to ensure the system is:

• Watertight

• Properly sized

• Installed and discharged in an approved manner

4. Structural Stabilization

• Remove loose, hazardous, or deteriorated materials.

• Repair unsafe or failing floors, walls, stairs, ceilings, structural supports, chimneys, balconies, and

other attached features.

• All structural elements must be sound, anchored, and capable of bearing required loads .

5. Foundation and Exterior Wall Repairs

• Inspect and repair foundations to ensure they are:

o Plumb

o Free of cracks, breaks, and open penetrations

o Rat-proofed

• Repair exterior walls to eliminate holes, breaks, and rotted sections. Treat exposed surfaces with

appropriate weather-coating (e.g., paint or sealant).

Office: 513.632.3756 | Email: lherrmann@cincinnatiport.org

221 East Fourth Street, Suite 200

Cincinnati, OH 45202

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6. Decorative and Attached Feature Repairs

• Stabilize and repair architectural components such as:

o Cornices

o Belt courses

o Corbels

o Wall trims

• Repair exterior fixtures and projections such as:

o Fire escapes

o Awnings

o Stairways

o Porches

o Signs

o Exhaust ducts

• All exposed metal or wood surfaces must be anchored, weather-treated, and protected from decay

or rust.

7. Site & Accessory Structure Cleanup

• Remove weeds, junk vehicles, debris, trash, and fire hazards from the premises.

• Ensure steps, yardwalks, and sidewalk areas are safe for pedestrian travel.

• Stabilize or remove unsafe garages, sheds, fences, and similar structures.

8. Sanitation & Hazard Removal

• Remove garbage, interior debris, and hazardous materials that may impact public health or safety.

• Maintain interior surfaces free of loose plaster, falling finishes, and trip hazards

9. The contractor is to clean the property and have all floors broom swept.

Section 6 Proposal requirements

I. All proposals shall be organized in the following manner:

a. Contact Information.

i. Name, address, phone number of the firm as well as name, phone number and email

address of the firm's representative.

b. Description of Proposed Services and Specifications.

i. Information on any variations or additions to scope is recommended.

c. Proposed Scheduled Finish Date.

i. If specific dates cannot be provided the approximate number of weeks required to

complete the project once started is permissible.

Office: 513.632.3756 | Email: lherrmann@cincinnatiport.org

221 East Fourth Street, Suite 200

Cincinnati, OH 45202

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Section 7 Contractor Requirements

• Contractor must be registered with the City of Cincinnati before performing work or requesting

permits .

• All work must comply with:

o Cincinnati Building Code

o VBML Standards §1101-79.4

Section 8 Project Administration

I. Contractors are required to sign a Master Service Agreement with The Port to govern the

relationship with Notice to Proceeds issued for each renovation.

II. Insurance Requirements - Contractor agrees to obtain, at its own expense, to have in force

before commencing any work, and to maintain at all times while work is being performed under

this Agreement, the following insurance:

a. Workers' Compensation Insurance in accordance with the requirements of the

applicable

laws of the State of Ohio; Stop-Gap Employer's Liability insurance with limits of not less

than $500,000; Bodily injury coverage of $500,000 for each employee and $500,000 in

the aggregate (this may be provided as part of the Commercial General Liability policy).

b. Commercial General Liability Insurance, including contractual liability, bodily injury and

property damage combined at a minimum of $1,000,000 for each occurrence; personal

and advertising injury coverage of $1,000,000 for any one person or organization and

$1,000,000 in the aggregate. The policy should be endorsed to include:

i. Hamilton County Land Reutilization Corporation, the Port of Greater Cincinnati

ii. Development Authority (Management Company for the HCLRC) and any other

persons or entities required by contract are to be additional insureds under ISO

iii. Additional Insured Endorsement CG 2010 11 85 or equivalent (attached hereto).

iv. Additional insured status must include ongoing operations as well as completed

operations and work.

v. Additional Insured status must be on a primary and non-contributory basis.

Endorsement CG 2001 or equivalent (attached hereto).

vi. The commercial general liability insurance should also include a waiver of

subrogation in favor of the Hamilton County Land Reutilization Corporation,

Port of Greater Cincinnati Development Authority, and any other persons or

entities required by contract to be additional insureds (suggested wording

attached hereto). The commercial general liability should include a minimum

30-day notice of cancellation provision to the Hamilton County Land

Reutilization Corporation.

c) Automobile Insurance for owned, non-owned, and hired vehicles for a combined single

limit of not less than $1,000,000 for each occurrence. The policy should be endorsed to

include the Hamilton County Land Reutilization Corporation, Port of Greater Cincinnati

Development Authority, and any other persons or entities required by contract to be

additional insureds on a primary and non-contributory basis.

d) Umbrella/Excess Liability Insurance, with coverage for Commercial General Liability and

Automobile Liability with minimum limits of $3,000,000 for each occurrence and

Office: 513.632.3756 | Email: lherrmann@cincinnatiport.org

221 East Fourth Street, Suite 200

Cincinnati, OH 45202

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$3,000,000 aggregate. The policy should be endorsed to include:

i. Hamilton County Land Reutilization Corporation, Port of Greater Cincinnati

Development Authority, and any other persons or entities required by

contract are to be additional insureds.

ii. Additional insured status must include ongoing operations as well as

completed operations and work.

iii. Additional Insured status must be on a primary and non-contributory basis.

iv. The umbrella/excess liability should also include a waiver of subrogation in

favor of the Hamilton County Land Reutilization Corporation, Port of

Greater Cincinnati Development Authority, and any other persons or

entities required by contract to be additional insureds.

III. Liability Waiver

a. Contractors and their sub-contractors are required to sign and date a "General Liability

Waiver" to access and tour any CARE properties. Signed waivers can be scanned and

emailed to the contact information in section 4 or delivered to the onsite Port

representative.

b. Upon award of a project the general contractor is responsible for collecting signed

"General Liability Waiver" from all visitors, laborers, tradespeople, and managers to

staff. Signed and dated "General Liability Waiver" can be submitted along with invoices.

IV. Lien Waivers

a. Signed and notarized lien waivers are required from contractors and all sub-contractors

when submitting biweekly invoices.

Office: 513.632.3756 | Email: lherrmann@cincinnatiport.org

221 East Fourth Street, Suite 200

Cincinnati, OH 45202

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