Project Information

Bid Title

INVITATION TO BID - City of Selma RFQ Department of Planning and Development Contrator Services ITB LHRP HHP, AND CDBG PROGRAMS BID NO. 2026-LHRP HHP CDBG

Issuing Agency

Selma city

Location

Alabama

Published Date

Apr 22, 2026

Closing Date

Apr 27, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

INVITATION TO BID – City of Selma
RFQ Department of Planning and Development
Contrator Services ITB LHRP HHP, AND CDBG PROGRAMS
BID NO. 2026-LHRP HHP CDBG

Pre-bid Conference

Join: https://teams.microsoft.com/meet/257334642107353?p=8eRYahJTFYjxQA8yhZ

Meeting ID: 257 334 642 107 353

Passcode: NV7MF2tL

CORRECTED DATE PRE-BID MEETING April 23, 2026

CITY OF SELMA, ALABAMA

INVITATION TO BID LHRP, HHP, AND CDBG PROGRAMS The City of Selma will receive sealed bids until 4:00 PM CST on April 27, 2026. The bid opening will occur in the Selma City Hall Council Chamber at 222 Broad Street, Selma, Alabama 36701, beginning at 10:00 AM CST on April 28, 2026.

IMPORTANT SOLICITATION DATES PRE-BID CONFERENCE ITB DUE DATE ITB OPENING DATE April 20, 2026, at 11:00 a.m. CST April 27, 2026, by 4:00 p.m. CST April 28, 2026, at 10:00 AM. CST

• Bid Submission Bids must be submitted on the prescribed form, completed in ink or typewritten, and sealed in an envelope marked “BID NO. 2026-LHRP HHP CDBG”.
• The State of Alabama Contractor’s License number shall be listed along with the Company’s name clearly identified on the outside of the envelope. Bids submitted by express or overnight services must be in a separate envelope or package sealed and identified as stated above and shall be received within the designated time.
• Respondents shall submit one certified hard copy and one electronic copy of the qualification response including any supporting documentation addressed as follows: City of Selma Co: Ivy Harrison, City Clerk 222 Broad Street Selma, AL 36701 Email: iharrison@selma-al.gov CC: Katrice Salone Housing Programs Manager Planning & Development housingprograms@selma-al.gov CC: Nikki Washington Lead Hazard Reduction Program Manager Planning & Development leadprograms@selma-al.gov
• The subject line must clearly state: ITB for LHRP, HHP, & CDBG

General Instructions to Bidders

Attachment Preview

CITY OF SELMA

INVITATION TO BID

FOR CONTRACTOR SERVICES

ITB LHRP HHP, AND CDBG PROGRAMS

RELEASED ON APRIL 16, 2026

OFFICE OF PLANNING & DEVELOPMENT

DANIELLE WOOTEN, DIRECTOR

Email: dwooten@selma-al.gov

Phone: (334) 876-1239

222 BROAD STREET | SELMA, ALABAMA 36702

INVITATION TO BID

LHRP, HHP, AND CDBG PROGRAMS

The City of Selma will receive sealed bids until 4:00 PM CST on April 27, 2026. The

bid opening will occur in the Selma City Hall Council Chamber at 222 Broad

Street, Selma, Alabama 36701, beginning at 10:00 AM CST on April 28, 2026.

IMPORTANT SOLICITATION DATES

PRE-BID

CONFERENCE

ITB DUE DATE

ITB OPENING DATE

April 20, 2026, at

11:00 a.m. CST

April 27, 2026,

by 4:00 p.m. CST

April 28, 2026,

at 10:00 AM. CST

A. Purpose

The City of Selma is seeking bids from qualified bidders, hereinafter referred to as

contractors, to provide lead abatement activities, rehabilitation, urgent home repairs,

interim controls, and associated health and safety repairs to residential properties

identified under the City’s Lead Hazard Reduction (LHRP), Healthy Homes (HHP), and

Community Development Block Grant (CDBG) programs.

Contractors submitting bids will qualify to submit pricing for additional properties

added during program implementation. Funding is provided by the U.S. Department

of Housing and Urban Development (HUD) and/ or the Alabama Dept. of Economic

and Community Affairs (ADECA).

The City of Selma anticipates providing services to approximately 191 homes in

scattered sites. Work orders for each property are structured to address housing

hazards based on reasonable estimates while ensuring the allowable grant amounts

are not exceeded.

The City will exercise full discretion in awarding bids to maximize outcome. The

properties are generally located within neighborhoods bounded by the following

census tracts: 9564, 9565, 9566.

Selected bidders agree to furnish all necessary labor, equipment, tools, materials,

containment systems and other services required to perform and complete all work in

full accordance with HUD, EPA, state, and local lead & safety regulations

specifications, terms, and conditions included herein in this Invitation to Bid.

B. Pre-Bid Conference

April 20, 2026, at 11:00 AM CST – Selma City Hall Council Chambers. Attendance

encouraged. Bidders will better understand the project and associated requirements,

which will result in the successful execution of the project. The session will give

bidders an opportunity to have their questions answered.

C. Questions/Clarifications

Bidders with questions or need clarifications may direct their inquiries to Nikki

Washington at (334) 327-1710 or Katrice Salone at (334) 431-4185. The city will

transmit any material changes to specifications or bidding procedures resulting from

such inquiries through a written addendum.

D. Scope of Work

The selected contractors shall furnish all labor, materials, equipment, and

supervision necessary to perform lead hazard and housing repair, rehabilitation, and

related construction tasks as identified in each Individual Property Task Order

(Appendix C and subsequent Addenda).

E. Work may include, but is not limited to:

• Lead-based paint abatement

• Interim controls and paint stabilization

• Component replacement (doors, windows, trim) containing lead hazards

• Enclosure of lead-painted surfaces

• Dust containment and cleanup

• Clearance preparation and coordination

• Soil hazard mitigation

• Friction and impact surface correction

• Health and safety repairs necessary to control lead hazards

• Limited repairs necessary to maintain safe occupancy after abatement

• Asbestos and Radon abatement

• Roof repair or replacement

• HVAC replacement or repair

• Electrical and plumbing corrections

• Carbon monoxide alarm installation or gas leak repairs

• Window and door replacement

• Structural stabilization

• Accessibility modifications

• Health and safety hazard abatement

F. Contract Structure

This procurement will result in multiple Indefinite Delivery/Indefinite Quantity (IDIQ)

awards. Contractors determined to be responsive and responsible may receive a

Master Contractor Agreement with task orders issued for individual properties as

funding and priorities allow.

The City may issue multiple task orders throughout the contract term, each specifying

the property location, defined scope of work, and not-to-exceed amount.

G. All awards will be made in accordance with:

• 2 CFR Part 200 (Uniform Administrative Requirements, Cost Principles, and Audit

Requirements for Federal Awards)

• 24 CFR Part 35 (Lead Safe Housing Rule)

• 24 CFR Part 570 (CDBG Regulations)

• Code of Alabama § 41-16-50 et seq. (Competitive Bid Law)

• HUD Procurement Handbook 7460.8 REV 2 (where applicable)

H. Bid Documents

Bidders must review and include acknowledgment of the following documents with

their submission:

• Appendix A - Completed and signed Bid Form

• Appendix B - Contractor's submission package

• Appendix C - General Repair Rate Sheet (unit price schedule for standard repair

tasks)

• Appendix D- LHRP Rate Sheet

• Appendix E - Completed HUD and ADECA Certification Forms

• Appendix F - Technical Specifications for LEAD Hazard Reduction

• Appendix G - Sample Individual Property Task Orders (scope templates for specific

sites)

• Appendix H- Lead Based Paint Inspection and Risk Assessments

Additional property-specific work orders may be issued during the program term

and incorporated by reference as amendments to this solicitation.

I. Bidders Qualifications

1. Statement of Construction Experience

The Statement of Construction Experience is included in Appendix A of this RFQ. All

items on the Statement of Construction Experience must be filled in completely.

This form must be included with the submittal.

2. Financial Capability

Present evidence of financial capacity to meet all requirements for the proposed

services. Such evidence should include banking and credit references and a

statement of bonding capacity. The City may request further financial information

after review and submittal. All information relative to financial statements will

remain confidential.

3. Performance Record

Provide a list of at least three (3) references for projects completed in the past

two years.

4. Proposal Letter

Include a signed letter of interest expressing intent to participate in the program.

5. Lead-Based Paint Certification

Provide evidence of EPA-approved Lead-Based Paint Safe Work Practices training

and clearance testing accreditation.

6. Insurance Documentation

Commercial General Liability Insurance

$1,000,000 minimum

Comprehensive Form including Premises/Operation,

Products/Completed Operations, Contractual, Independent contractors,

Broad Form property damage and personal injury.

Automobile Liability:

$250,000 minimum + $2,500 medical payment

Workers Compensation and Employers Liability:

$100,000 - Limit each occurrence

Umbrella Coverage:

$25,000 - Each occurrence

$25,000 – Aggregate

7. Pricing Structure and Allowable Negotiations

Unit prices submitted shall serve as the maximum, not-to-exceed rates for

individual repair tasks under the CDBG Urgent Housing Repair Program.

The City may, at its discretion, negotiate reduced or bulk pricing with the contractor

for:

a. Repetitive tasks

b. Multiple quantities of the same material or installation

c. Grouped or bundled scopes of work

d. Multiple property assignments issued during the same period

Contractors may offer discounted rates for volume or repeated tasks, and such

reductions shall not require a rebid as long as:

e. The reduced rate is below the approved unit price

f. The rate is documented in the task order

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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