Project Information

Bid Title

Request for Proposal - Mail and Printing Services

Issuing Agency

Ogden City

Location

Utah

Published Date

Nov 19, 2025

Closing Date

Dec 12, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Request for Proposal - Mail and Printing Services (Closes 12-12-2025)

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OGDEN CITY CORPORATION

REQUEST FOR PROPOSAL

Mail and Printing Services

Prepared by Meggin Hill

Administrative Assistant- Mgt. Services

November 19, 2025

OGDEN CITY CORPORATION

REQUEST FOR PROPOSAL

Mail and Printing Services

Advertisement

Ogden City is requesting sealed proposals from qualified offerors to conduct the necessary labor

and materials for mail and printing services at several Ogden City facilities. The City has several

facilities that will be placed on regular pickup routes.

Proposal packets are available and may be obtained by downloading from the Ogden City website

at https://www.ogdencity.gov/264/Purchasing.

Proposers are responsible for securing any and all addenda issued.

Sealed responses to this RFP shall be submitted to the Purchasing Office c/o 2nd Floor Information

/ Constable Desk located at 2549 Washington Blvd, Ogden, UT, no later than 11 AM, December

12, 2025.

LATE PROPOSALS WILL NOT BE ACCEPTED.

The City reserves the right to accept or reject any proposal as it best serves its convenience and/or

is found to be in the best interest of the City.

Ads Published: November 22 & 29, 2025

Mail and Printing Services RFP 2025 | 2

OGDEN CITY CORPORATION

REQUEST FOR PROPOSAL

Mail and Printing Services

I. INTRODUCTION

Ogden City is soliciting proposals from experienced contractors to provide labor, materials,

and application for mail and printing services. The City also requires regular pick-up routes

for interoffice mail delivery across multiple facilities.

Goals/Objectives

Ogden City strives to:

A. Provide all necessary labor and materials for mail, printing, and applicable delivery

services at various facilities within Ogden City, including but not limited to Utility

Bills.

B. Contract with a qualified provider to furnish all labor and materials to mail all outgoing

City mail and to provide interoffice mail deliveries to the different Ogden City offices.

C. It is anticipated that this RFP process will result in one OR may result in multiple

contract awards based on above objectives. The RFP document will become part of the

final contract. The contract will be issued for an initial term of one (1) year and may be

extended, upon mutual agreement, for up to two (2) additional one-year renewal terms,

not to exceed a total term of three (3) years.

II. SCOPE OF WORK / SPECIFICATIONS

See Exhibit A

Mail and Printing Services RFP 2025 | 3

III. RESPONSE TO RFP

Ogden City will accept proposals from offerors capable of providing all the work described

in the Scope of Work including attachments.

A. Each Proposal must include, as a minimum, the following information:

1. Authorized Representative – Indicate name, address, email and telephone number of

the company submitting the proposal.

a. Include the name and contact information of the person designated as authorized to

contractually bind the offer.

2. Company Experience - A description of the firm’s experience and capability of

fulfilling this contract if awarded.

a. Include company history with biographies and/or resumes for principal contacts.

b. The proposal should include the previous and current work experience related to

the SOW.

3. Company Credentials / Team Information – Provide the names of any outside

consultants and/or subcontractors to be utilized, including contact information and a

brief description of their role(s) related to the SOW.

4. Availability / Capability - Provide two to three relevant examples wherein your

company was able to meet tight deadlines related to printing / mailing projects. Include

background information.

5. Cost Proposal – Exhibit B – Complete and sign to provide a detailed breakdown of the

proposed costs. You can submit cost proposal for all or part of the services. If needed,

include a separate sheet for additional services and corresponding costs. Indicate a

price guarantee period.

6. References – Provide list of at least three references; include contract dates, scope,

summary of work performed, and contact information.

7. Evidence of Insurability – Refer to Section VI, Insurance requirements.

B. For City record-keeping purposes, please do not use spiral or wire binding methods. The

following methods will be accepted:

a. Submitted as loose leaf with binder clip

b. Submitted in a regular 3-ring binder

Mail and Printing Services RFP 2025 | 4

C. Proposals submitted to Ogden City are considered public records, unless protected within

Utah Code 63G-2-1.

IV. EVALUATION OF PROPOSALS

Proposals will be evaluated in accordance with the criteria listed below:

A. Pricing / Cost Proposal

B. Previous and Current Experience

C. Company Credentials

D. Availability / Capability

30 Points

20 Points

20 Points

30 Points

A total of 100 possible points may be awarded to one proposal.

The selection committee will primarily be composed of City employees. On occasion,

consultants may be invited to participate in the review.

Note that proposals that are received after the deadline or not conforming to the RFP

requirements may be deemed non-responsive and eliminated. Each Proposer bears sole

responsibility for the items included or not included in the response submitted by that

Proposer.

All proposals in response to this RFP will be evaluated in a manner consistent with the

Ogden City policies and procedures. Ogden City reserves the right to disqualify any

proposal that includes significant deviations or exceptions to the terms, conditions and/or

specifications in this RFP. Ogden City reserves the right to disqualify a proposal due to

any late response, no response or missed deadline.

In the initial phase of the evaluation process, the selection committee will review all

responsive proposals in a cursory manner to eliminate from further consideration proposals

which in the judgment of the evaluation committee fail to offer sufficient and substantive

provisions to warrant further consideration. At the conclusion of this initial phase, finalist

proposals will be selected for detailed review and evaluation.

Mail and Printing Services RFP 2025 | 5

Commodity Codes

• NAICS 323111Commercial Printing (except Screen and Books)

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