Project Information

Bid Title

Custodial Supplies B26-0401

Issuing Agency

Oswego Boces

Location

New York

Published Date

Feb 10, 2026

Closing Date

Mar 17, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title	Response Date	Contract Period	Bid Packet	Addendum
Custodial Supplies B26-0401	Tuesday, March 17, 2026 at 1:30 p.m.	6/1/2026-5/31/2027	B26-0401 Bid Packet B26-0401 Vendor Response Sheet

Attachment Preview

When submitting a sealed bid, please be sure to put the bid title and bid number on the outside envelope being mailed.

Please attach a completed W9 to your bid response.

Vendor:

Bid Contact:

Ordering Contact:

Address:

Ordering Address:

Phone #:

Fax #:

E-Mail:

Tax ID Number:

Ordering Phone #:

Ordering Fax #:

Ordering E-Mail:

Web-Site:

Center for Instruction, Technology & Innovation (CiTi)

Oswego County Board of Cooperative Educational Services

179 County Route 64

Mexico, NY 13114

315-963-4414

www.CiTiboces.org

www.CiTiboces.org/cooperativepurchasing

Specification and Instructions for the Supply of

Custodial Supplies

Cooperative CiTi Bid

Bid Number: B26-0401

Bid Contract Dates: June 1, 2026 to May 31, 2027

Date of Bid Opening: March 17, 2026 @ 1:30 p.m.

To be purchased by:

Altmar Parish Williamstown Central School District

Central Square Central School District

Center for Instruction, Technology & Innovation (CiTi)

Fulton City School District

Hannibal Central School District

Mexico Academy and Central School District

Oswego City School District

Phoenix Central School District

Pulaski Academy and Central School District

Sandy Creek Central School District

Do not separate these sheets

Please submit all questions on the Question Form of the bid packet and email to the attention of:

Holly Cheeley, Bid Specialist

CooperativeBids@CiTiboces.org

179 County Route 64

Mexico, NY 13114

315-963-4414

All public bid openings hosted by The Center for Instruction, Technology & Innovation (CiTi) are made available virtually via the Zoom platform.

Bidders and members of the public can join the live bid opening virtually by sending an email request in advance of the opening date and time to:

CooperativeBids@citiboces.org. Bidders and members of the public who wish to join the bid opening in-person must follow all visitor policy

guidelines when present on CiTi property.

This is a Cooperative Bid involving the School Districts of:

Altmar-Parish Williamstown Central School District, Center for

Instruction, Technology & Innovation (CiTi), Central Square

Central School District, Fulton City School District, Hannibal

Central School District, Mexico Academy and Central School

District, Oswego City School District, Phoenix Central School

District, Pulaski Academy and Central School District and Sandy

Creek Central School District.

Bidding Instructions and Special Conditions for the

Submission of Vendor Responses

1. Sealed bids for furnishing and delivery of items as required and as

set forth in these specifications prepared by CiTi are sought at this

time.

2. Copies of the specifications may be obtained by contacting Holly

Cheeley, Bid Specialist at the Business Office of the CiTi, 179

County Route 64, Mexico, New York 13114, by calling (315) 963-

4414 or emailing CooperativeBids@CiTiboces.org

Bid opportunities and current bids are available electronically at

www.CiTiboces.org/cooperativepurchasing Bid specifications can also

be found online at BidNet Direct:

3. ALL questions with regard to this bid MUST be submitted in

writing. A form is included in this packet for this purpose.

Responses will be provided to all bidders in the form of an

addendum.

4. Please email the bid questionnaire form that is attached as part of

this bid proposal to the attention of the Bid Specialist at:

CooperativeBids@CiTiboces.org

5. No questions will be entertained by any other means. All questions

must be submitted at least 10 business days prior to the official bid

opening. Questions received after this time may not be addressed.

Accepting Sealed OR Electronic Bid

Submissions:

6. SEALED BIDS must be received via mail, postal or shipping

carrier at: CiTi, 179 County Route 64, Mexico, NY 13114 until,

but not later than 1:30 p.m. March 17, 2026. Sealed bid envelopes

can also be hand-delivered to CiTi’s Receiving Department (Green

Steel Building across the road from main CiTi campus in Mexico).

CiTi’s Receiving Department is open Monday – Friday 7:00 a.m. to

3:00 p.m.

7. ELECTRONIC BIDS must be submitted via BidNet Direct no

later than 1:30 p.m. March 17, 2026. This is the ONLY manner in

which electronic submissions will be accepted.

8. Emailed or faxed bid responses are not acceptable.

B26-0401 Custodial Supplies

Oswego County Board of Cooperative Educational Services

Holly Cheeley, Bid Specialist

9. In the event that CiTi Business Office is closed due to unforeseen

circumstances, the bid deadline will be extended to the next

business day that CiTi is open for business. The time of day will

remain 1:30 p.m.

10. A public bid opening will take place on March 17, 2026, at 1:30

p.m.

11. All public bid openings hosted by CiTi are made available virtually

via the Zoom platform. Bidders and members of the public can join

the live bid opening virtually by sending an email request in

advance of the opening date and time to:

CooperativeBids@CiTiboces.org. Bidders and members of the

public who wish to join the bid opening in-person must follow all

visitor policy guidelines when present on CiTi property.

12. For Sealed Bid Submissions: Bidders must supply signed hard

copies of their completed bids in a sealed envelope marked with the

name of the bidder and the bid number on the front of the envelope

to the address listed in the manner specified within the Bid

Documents. CiTi also strongly encourages the submission of the

bid pricing (in excel format) on either a CD or flash drive along

with the signed hard copies of all the required bid documents.

Please refer to the “Instructions for the Submission of the

Vendor Response Sheet” for information on how to properly

fill out the forms.

13. All express envelopes must be clearly marked with the words

“Sealed Bid Enclosed” on the front of the outside envelope. This

is important in assuring that the bid is delivered properly. The

sealed bid envelope must be included in the express envelope.

14. For Electronic Bid Submissions: Bidders must supply a signed

photocopy of the bid forms and a completed vendor response sheet

(in excel format) via BidNet Direct. Please refer to the

“Instructions for the Submission of the Vendor Response

Sheet” for information on how to properly fill out the forms.

15. The proposal as presented shall remain valid for a minimum period

of sixty days (60) from the date of bid opening.

16. Bidder must insert the price per unit as specified and the price

extension accordingly against each item bid. In the event of a

discrepancy between the unit price and the extension, the unit price

will govern. Prices shall be extended in decimals, not fractions.

17. In order to ascertain that bid items conform to the specifications,

vendors should provide CiTi with stock numbers for reference

during the analysis process. If CiTi is unable to verify that the item

bid conforms to the specifications through a catalog, website or cut

sheets, CiTi reserves the right to reject that item bid.

Bid Information, Instructions and Special Conditions, Page 1 of 3

18. The packaging of trash can liners under the subcategory “TCAN”

on the Vendor Response Sheet will conform to the New York State

Weights and Measure Regulations, 1 NYCRR Part 221 dated

March 29, 2007, and any amendments up to and including

Amending and Promulgation of Section 221.11 by the

Commissioner of Agriculture and Markets of the State of New

York on December 12, 2012.

Specifically, polyethylene products will be bid and supplied in

accordance with but not limited to Section 221.13 (b) (17) of 1

NYCRR Part 221. Cases should be labeled with case weight,

bag dimensions, thickness and count.

19. BIDDERS PLEASE NOTE: The words "Or Equivalent" shall be

considered as added to each specification, except in instances

where “ONLY” or “NO SUB” is stated. CiTi reserves the right to

request samples of items where an equivalent is bid. It is the

responsibility of the bidder to notify CiTi when such

substitutions are incorporated. Please note any substitutions on

the bid form. Please indicate your Catalog/Vendor Item Number in

the space provided on the electronic bid form. Vendors may be

required to send catalogs to the School Districts if requested.

20. If the vendor is offering a product in which the manufacturer’s

packaging is not the same as the packaging requested in the bid

specifications, the bidder is required to adjust the number of

packages needed of their product to equal the actual total individual

units requested in the specifications.

21. If the vendor is offering a substitute item with the same packaging

as the items specified, the vendor shall provide the substitute

information as well as the packaging information. The bid

software will not recognize the vendor’s substitute offer if the

packaging information is not provided and will not evaluate the

bidders pricing for that item. Failure to provide packaging

information with a substituted item will result in the rejection

of the bid item.

22. If the vendor is offering a product with a different unit of measure

than that which is indicated on the vendor response sheet, then the

product is considered to be a substitute for data entry purposes.

Therefore, the product information must be put in the last four

columns related to Substitute: “Substitute Desc”, “Subs UM”,

“Subs Unit Cost”, and “Subs Qty”.

23. The bidder shall not change or provide the bid sheets in a different

format than the one provided. Any change in the electronic format

will prevent the CD or travel drive from being read by the bid

evaluation software and therefore will result in the rejection of the

bidders’ submittal.

24. The following three (3) forms are included herein and form a part

of this bid proposal: 1. Bid Proposal Certifications (Non-Collusion

Bidding Certification and Conflict of Interest Certification). 2.

Exceptions or Limitations/Acknowledgement of Terms and

Conditions. 3. Iran Divestment Act Certificate of

Compliance. Failure to fully execute these three (3) statements will

constitute grounds for rejection of a bid submission.

B26-0401 Custodial Supplies

Oswego County Board of Cooperative Educational Services

Holly Cheeley, Bid Specialist

25. The bidder shall state the discount that will be allowed in the

School Districts for prompt payment. In the absence of such a

discount, payment will be made approximately thirty days (30)

after receipt of materials and invoice.

26. All bids are to be on the basis of delivery prepaid to

destination.

27. CiTi reserves the right to waive any informality on bids received.

28. CiTi reserves the right to reject any or all bids and to re-advertise.

Orders and Delivery

29. Each participating School District will prepare its own individual

Purchase Order for its respective share of the bid. Quantities listed

on the bid are from the school districts listed as active participants.

30. Products and quantities listed on the bid are from the school

districts listed as active participants and for the listed bid period. If

CiTi or the participating school districts’ instructional plans change

due to COVID-19 and/or a force majeure event, the actual

quantities purchased might also change.

31. Delivery is to be made to multiple locations in each School District.

The Purchase Order shall designate the place of delivery.

32. Invoices shall be presented to each School District for the

quantities ordered as per the Purchase Order.

33. Purchases made by the School Districts, because they are

governmental agencies, are not subject to any sales tax.

34. Delivery is to be made within 30 days ARO. Partial shipments

will be expected if the full shipment cannot be made within 30

days of a purchase order being received. Payment for a partial

shipment will be made upon receipt of the invoice for the items

delivered.

35. It is expected that any items bid with expiration dates will not

expire until after the conclusion of the bid contract. Any items

received by the districts that expire before the conclusion of the bid

contract will be returned to the vendor at the vendor’s expense and

will be credited or replaced at no additional cost to the school.

36. Items that are packaged for sanitary reasons, such as but not limited

to disposable gloves, feminine products and wound care should be

bid as packaged by the manufacturer. Items repackaged by the

vendor in loose plastic bags or other wrappings will be rejected

by the school districts as unacceptable.

37. A MATERIAL SAFETY DATA SHEET must accompany each bid

item delivered containing a Chemical Substance. If Material Safety

Data Sheets are available on-line, please include a statement stating

such and the on-line address. Failure to include these requisite data

sheets or source for data sheets will prohibit the processing of

payment.

Bid Information, Instructions and Special Conditions, Page 2 of 3

38. TOXIC SUBSTANCE: The Successful Vendor must supply

information on any Items which contain any substance that is listed

in the latest printed edition of the National Institute for

Occupational Safety and Health Registry of Toxic Effects of

Chemical Substance, or which has yielded positive evidence of

acute or chronic health hazards in human, animal, or other

biological testing. Such information shall be sent with an order and

shall be in conformance with New York State Law. Such

information shall include:

a. The name or names of the toxic substance including the

generic or chemical name

b. The trade name of the hazardous chemical and any other

commonly used name, if known

c. The level at which exposure to the substance is determined to

be hazardous, if known

d. The acute and chronic effects of exposure at hazardous levels

e. The symptoms of such effects

f. The potential for flammability, explosion, and reactivity of

such substance

g. Appropriate emergency treatment

h. Proper conditions for safe use and exposure to such toxic

substance

i. Procedures for clean-up of leaks and spills of such toxic

substance

39. After receipt of an order, the vendor agrees to call the district

within three working days, concerning any out-of-stock items, or

defect in the purchase order. If a district is forced to purchase out

of stock items or items not meeting specifications from another

vendor, the difference must be paid by the original vendor.

40. During the scheduled delivery times, the vendor agrees to remove

all damaged cases that are visible and all products that are found

damaged upon opening, or products which do not meet

specifications.

41. Pertinent information:

Damaged goods not removed by the vendor, as stated, will be

regarded as abandoned and the district shall have the right to

dispose of them as its own property. This condition addresses the

following concerns:

a. Damaged cases discovered during and after delivery

b. Products that do not meet specifications

c. Storage of such items

d. Ownership of such items

42. In any of the situations mentioned, the vendor is required to pick

up damaged goods at the time of delivery and immediately issue

credit. Additionally, if the discrepancies are not noted until after

receipt of the goods, the vendor agrees to pick up the items on the

next delivery. In either event, if the vendor does not adhere to these

terms, the district gains title to the property and needs only to

maintain a record of the delivery date and the item codes to be

entitled to credit.

B26-0401 Custodial Supplies

Oswego County Board of Cooperative Educational Services

Holly Cheeley, Bid Specialist

Force Majeure

43. The successful bidder shall not be held responsible for any losses

resulting if the fulfillment of the terms of the contract shall be

delayed or prevented by wars, acts of public enemies, strikes, fires,

acts of God, or for any other acts not within control of the

successful bidder and which by the exercise of reasonable diligence

he/she is unable to prevent.

44. Products and quantities listed on the bid are CiTi’s best estimate

based on the projected instructional plan for CiTi and participating

school districts. If CiTi or the participating school districts’

instructional plans change due to unforeseen and/or a force

majeure event, the actual quantities purchased might also change.

Award

45. Notice of Award shall be made to the successful bidder within sixty

days (60) from the date of bid opening. The award for this bid will

take place at the May 13, 2026, CiTi Board Meeting.

46. The bid award will be in a line-by-line manner or by subcategory

method.

47. Vendors may not be considered for an award if there are not a

substantial amount of items or value of items to be awarded to the

vendor and/or where an award of these items would result in the

ordering members processing purchase orders amounting to $25.00

or less, or where the minimum ordering amount cannot be met.

48. The CiTi/School District and the vendor will submit all complaints

in writing to the appropriate party(s) within four (4) days of

occurrence of any incident. The Bid Coordinator will maintain a

file of all complaints that are submitted from both the CiTi/School

District and the vendor.

49. This will be an annual bid. The bid period will be from 06-01-

2026 to 05-31-2027.

Term of Contract

50. Any contract resulting from the award of this bid shall be for a term

of twelve (12) months from the date of the award. CiTi reserves the

right to renew all or any part of this contract for up to a maximum

of two additional, (12) twelve-month periods but not less than (1)

one-month if agreeable by awardee(s) and by resolution by the CiTi

Board of Directors.

51. Failure to adhere to these instructions will constitute grounds

for rejection of the bid.

Bid Information, Instructions and Special Conditions, Page 3 of 3

Center for Instruction,

Technology & Innovation

A Board of Cooperative Educational Services

179 County Route 64

Mexico, NY 13114

GENERAL CONDITIONS

(For the Purchase of Materials, Supplies,

Equipment, and Services)

All invitations to bid issued by the above

named Board of Cooperative Educational

Services will bind bidders and successful

bidders to the conditions and requirements

set forth in these general conditions, and

such conditions shall form an integral part

of each purchase contract awarded by the

Center for Instruction, Technology &

Innovation (CiTi).

DEFINITIONS

“CiTi” Shall be the legal designation of the

Oswego County Board of Cooperative

Educational Services/ Center for Instruction,

Technology & Innovation.

“School District” Shall be the legal

designation of the district.

“Notice to Bidders” A formal statement,

which, when issued by CiTi, constitutes an

invitation to bid on the materials, supplies

and equipment described by the

specifications

“Board” The Board of Cooperative

Education Services Board of Education.

“Bid” An offer to furnish materials,

supplies, and/or equipment in accordance

with the invitation to bid, the general

conditions, special instructions, and the

specifications.

“Bid Offer” The form on which the

vendor/bidder submits his bid.

“Bidder” A company, corporation or

individual submitting a bid.

“Contract” A notice to the successful

bidder by the issuance of a purchase order,

all documents relating to the transaction,

including but not limited to, the bid offer of

the successful bidder, notice to bidders,

general information, general conditions,

specifications, notice of award, bid proposal

certifications; a formal document signed by

the successful bidder and CiTi

representative.

“Successful Bidder” Any bidder to whom

an award is made by CiTi.

“Contractor” Any bidder to whom a

contract award is made by the Board of

Cooperative Education Services.

“Specifications” defined as the description

of materials, supplies, equipment, and/or

services, including the conditions for its

purchase.

BIDS

1. The date, time, and place of bid opening

will be given in the Notice to Bidders.

2. All bids must be submitted on bid forms,

if provided, and in accordance with

instructions provided.

3. All bids received after the time stated in

the Notice to Bidders may not be considered

and will be returned unopened to the bidder.

The bidder assumes the risk of any delay in

the mail or in the handling of the mail by

employees of CiTi. Whether sent by mail or

by means of personal delivery, the bidder

assumes responsibility for having his/her

bid deposited on time at the place specified.

4. All information required by Notice to

Bidders, General Conditions, Specifications,

and Bid Offer, in connection with each item

against which a bid is submitted, must be

given to constitute a regular bid.

5. The Non-Collusive Bidding Certification

must be included with each bid as required

by General Municipal Law, Section 103-d.

6. The submission of a bid will be construed

to mean that the bidder is fully informed as

to the extent and character of the supplies,

materials, or equipment required and a

representation that the bidder can furnish

the supplies, materials, or equipment

satisfactorily in complete compliance with

the specifications.

7. No alteration, erasure, or addition is to be

made in the typewritten, printed, or

electronic matter. Deviations from the

specifications must be set forth in space

provided in bid for this purpose.

8. Prices and information required should be

typewritten for legibility. Illegible or vague

bids may be rejected. All signatures must be

written. Facsimile, printed, or typewritten

signatures are not acceptable.

9. Sales to school districts are not affected

by any fair-trade agreements. (General

Business Law, Sec. 369-a, Sub. 3)

10. No charge will be allowed for Federal,

State or municipal sales and excise taxes

since the school districts and CiTi are

exempt from such taxes. The price bid shall

be net and shall not include the amount of

any such tax.

11. In all specifications, the words “or

equal” are understood after each article

giving manufacturer’s name or catalog

reference, or on any patented article. The

decision of the school district as to whether

an alternate or substitution is in fact “equal”

shall be final. If bidding on items other than

those specified, bidder must provide in

every instance the trade designation of the

article, manufacturer’s name, and detailed

specifications of item he proposes to

furnish. Otherwise, bid will be construed as

submitted on the identical item as specified.

12. Bids on equipment must be on standard

new equipment, of latest model, and in

current production, unless otherwise

specified.

13. All regularly manufactured stock

electrical items must bear the label of the

Underwriters’ Laboratories, Inc.

14. When bids are requested on a lump sum

basis, bidder must bid on each item in the

lump sum group. A bidder desiring to bid

“no charge” on an item in a group must so

indicate; otherwise, bid for the group may

be rejected.

15. All prices quoted must be “per unit” as

specified; e.g., do not quote “per case”

when “per dozen” is requested; otherwise

bid may be rejected.

16. Bidder must insert the price per unit and

the extensions against each item in his bid.

In the event of a discrepancy between the

unit price and the extension, the unit price

will govern. Prices shall be extended in

decimals, not fractions. In the case of

electronic filing via CD, diskette or travel

drive of a bid response form, the electronic

data will take precedence over any written

or printed material submitted with the bid

packet.

17. Prices shall be net; including

transportation and delivery charges fully

prepaid by the successful bidder to

destination indicated in the instructions to

bidders. If award is made on any other

basis, transportation charges must be

prepaid by the successful bidder and added

to the invoice as a separate item. In any

case, title shall not pass until items have

been delivered and accepted.

General Conditions - Page 1 of 5

Commodity Codes

• NAICS 561720Janitorial Services

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