Project Information

Bid Title

RFQ - Gym Floor Refinishing Services

Issuing Agency

Tennessee Tech University

Location

Tennessee

Published Date

Dec 2, 2025

Closing Date

Jan 14, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Due Date	Description	Purchasing Contact
1/14/2026	RFQ - Gym Floor Refinishing Services	Tina Girdley

Attachment Preview

REQUEST FOR QUOTATION (RFQ)

Department: Facilities

Requisition No.: 209189412

Deliver Completed Bid to:

Tennessee Tech University

Purchasing and Contracts Office

POB 5144; 1 William L Jones Dr.

Derryberry Hall, Suite 301

Cookeville, TN 38505-0001

Fax: 931-372-3727

Date: December 2, 2025

RFQ Coordinator: Tina Girdley

Phone: 931-372-6350

Email: tgirdley@tntech.edu

Bids must be received in the Purchasing and Contracts Office by 3:00 p.m. Central Time on January 14, 2026.

Bid is subject to the RFQ – Standard Terms and Conditions. By submitting a bid, bidder certifies its agreement to these

terms and conditions, which cannot be waived.

Special Bid Instructions:

1. Bid prices are to include all necessary shipping/handling charges to make delivery F.O.B. Cookeville, TN 38501

2. Indicate any cash/time discounts offered: ______________________________________________

3. To view a bid tabulation after intent to award, please visit this link: https://www.tntech.edu/purchasing/bidawards.php Results are

listed according to fiscal year then by date of bid opening.

4. Bid may be electronically signed and electronically submitted to RFQ Coordinator above.

THIS IS NOT AN ORDER

REQUEST FOR QUOTATION

Tennessee Technological University (TTU) is requesting quotations from qualified companies to provide gym floor

refinishing services on an as-needed basis.

This contract will begin on the date of the final signature and continue for five (5) years. Quotes submitted must

remain firm for one (1) year. After the first year, the Contractor may request a price increase to the extent such

increase has been experienced by the Contractor and can be substantiated in writing. TTU may accept the

increase or choose to rebid, at its sole discretion.

Scope of Work

The Contractor shall provide all labor, equipment, materials, and supplies necessary to complete the refinishing of

the following gym floors.

• Hooper Eblen Center Gym

• Academic Wellness Center Gym (2) – both gyms are the same size.

Required Services

• Screen and clean all three gym floors

• Provide all materials and supplies needed to apply one of the following finishes or a TTU-approved

equivalent:

REQUEST FOR QUOTATION (RFQ)

Department: Facilities

Requisition No.: 209189412

➢ Oil-Based Finish Option

o Two (2) coats of Bona Sport Poly

➢ Water-Based Finish Option

o Three (3) Bona SuperSport MVP

Product Standards and Equivalents

The products listed below establish the required performance standard. The Contractor may propose equivalent

product of equal or greater quality; however, any alternate product must be clearly identified and include

documentation demonstrating equivalency. TTU reserves the right to approve or reject any proposed equivalent.

Material Specifications

• Oil-Based Finish

➢ Product: Bona Sport Poly

• Water-Based Finish

➢ Product: Bona SuperSport MVP

Bid Submission Requirements

Bidder must provide:

• A total cost for refinishing all three gym floors

• Costs separated by finish type (oil-based and water-based)

• Identification and description of all products and materials that will be used, including any proposed

equivalents.

• Full itemization of any additional fees.

Bid Lines

Total Cost – Oil-Based Finish:

Total Cost – Water-Based Finish:

$_________________

$_________________

List all products and materials that will be used, including any proposed equivalents:

____________________________________________________________________________________________

____________________________________________________________________________________________

____________________________________________________________________________________________

____________________________________________________________________________________________

Page 2 of 4

REQUEST FOR QUOTATION (RFQ)

Department: Facilities

Requisition No.: 209189412

Evaluation

TTU will evaluate responses based on:

• Total Cost

• Compliance with finish requirements and specifications

• Material quality and proposed equivalents

RFQ Communications

All communication regarding this RFQ must be submitted by email only to the RFQ Coordinator listed above, who is

Tennessee Tech’s only official point of contact for this RFQ. Unauthorized contact with any other Tennessee Tech

employees or officials regarding this RFQ may result in disqualification from the procurement process.

Travel Compensation

The hourly labor rates shall include all costs associated with providing the services outlined herein to Tennessee

Tech including, but not limited to, travel, meals, lodging, tools, overhead, and equipment, unless explicitly

provided for otherwise herein.

Invoicing

An itemized invoice referencing the Contract number shall be emailed to the TTU Business Office at

apinvoice@tntech.edu after completion of the job.

Termination for Convenience

Tennessee Tech may terminate this Contract without cause for any reason by providing the Contractor at least

thirty (30) days written notice before the effective termination date. The Contractor shall be entitled to receive

compensation for satisfactory, authorized services completed as of the termination date, but in no event shall

Tennessee Tech be liable to the Contractor for compensation for any service which has not been rendered.

Illegal Immigrants

Successful Bidder attests that the Bidder will not knowingly utilize the services of illegal immigrants in the

performance of the Contract and will not knowingly utilize the services of any subcontractor who will utilize the

services of illegal immigrants in the performance of the Contract.

Debarment

Bidder certifies, by signature below and submission of this bid, that neither Bidder nor its principals are presently

debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in

this transaction by any State or Federal department or agency.

Insurance

Successful Bidder agrees to maintain a adequate public liability and other appropriate forms of insurance naming

both Tennessee Tech and the Tennessee Tech Foundation as additional insured and certificate holders and to pay

Page 3 of 4

REQUEST FOR QUOTATION (RFQ)

Department: Facilities

Requisition No.: 209189412

all applicable taxes incident to the contract. Tennessee Tech reserves the right to establish appropriate insurance

requirements as it sees fit.

Tennessee Tech reserves the right to initiate negotiations with the next ranked Bidder should Tennessee Tech

cease doing business with the Bidder selected via this RFQ process.

BIDDER IS TO COMPLETE INFORMATION AND SIGN BID BELOW

___________________________________________________________________________________________

Bidding Entity’s Name

___________________________________________________________________________________________

Name of Contact Person (Printed)

Title

___________________________________________________________________________________________

Address

City, State, Zip

___________________________________________________________________________________________

Phone / Fax / Email

___________________________________________________________________________________________

Authorized Signature of Bidder

Date

Tennessee Tech University is an EEO/AA/Title IX/Section 504/ADA employer.

Page 4 of 4

Commodity Codes

• NAICS 238330Flooring Contractors
• NAICS 561720Janitorial Services

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