Project Information

Bid Title

RFP 15-26 Vehicle Body Repairs & Painting Services

Issuing Agency

City of Concord

Location

New Hampshire

Published Date

Apr 27, 2026

Closing Date

May 26, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	RFP 15-26 Vehicle Body Repairs & Painting Services
Category:	Vehicles & Related Equipment / Services / Supplies
Status:	Open

Description: The City of Concord, New Hampshire wishes to engage the services of a qualified private firm to provide auto body repair and painting services, on an as-needed basis, for its municipal fleet. The firm must be lawfully engaged in the service of providing vehicle body repairs and painting services in the State of New Hampshire. Publication Date/Time: 4/27/2026 12:00 AM Closing Date/Time: 5/26/2026 2:00 PM Submittal Information: See RFP Bid Opening Information: Non-public Contact Person: Tina M. Waterman, Purchasing Manager Operations & Maintenance Facility 311 N. State St. Concord, NH 03301 603-230-3664 twaterman@concordnh.gov Download Available: City Website Fee: NA Business Hours: 8:00 a.m. - 5:00 p.m. Fax Number: 603-230-3656 Qualifications: See RFP Special Requirements: See RFP Related Documents: RFP 15-26 Vehicle Body Repairs and Painting Services

Attachment Preview

RFP 15-26

City of Concord, New Hampshire

Purchasing Division

VEHICLE BODY REPAIRS & PAINTING SERVICES

Prepared for, and in coordination with the

GENERAL SERVICES DEPARTMENT

EQUIPMENT SERVICES DIVISION

Contract

Proposal Documents

Specifications

Firm: ______________________

PROPOSAL DUE DATE/TIME: MAY 26, 2026 NOT LATER THAN 2:00 PM

TABLE OF CONTENTS

Section

Page #

Table of Contents .....................................................................................................2

Request for Proposals ..............................................................................................3

I. STATEMENT OF WORK

A. Instructions to Proposers

Introduction ......................................................................................................5

Scope of Services .............................................................................................5

Qualifications ...................................................................................................6

Period of Contract ............................................................................................6

Evaluation Criteria ...........................................................................................6

Schedule ...........................................................................................................6

B. Terms and Conditions ......................................................................................7

C. Proposal Submission Checklist ........................................................................8

II. CITY REQUIRED FORMS

A. Price Proposal...................................................................................................9

B. Qualifications Statement ................................................................................12

C. Specifications Exception Form ......................................................................14

D. Form W-9 .......................................................................................................15

E. Indemnification Agreement............................................................................16

F. Insurance Requirements .................................................................................17

III. EXHIBITS

A. Notice of Award ............................................................................................18

B. Agreement ......................................................................................................20

C. Notice to Proceed ...........................................................................................23

D. No Proposal Questionnaire.............................................................................24

RFP 15-26

Vehicle Body Repairs & Painting Services

Page 2

City of Concord, New Hampshire

PURCHASING DIVISION

311 NORTH STATE STREET

CONCORD, NH 03301

(603) 230-3664 FAX: (603) 230-3656

REQUEST FOR PROPOSALS

The City of Concord, New Hampshire wishes to engage the services of a qualified private firm to

provide auto body repair and painting services, on an as-needed basis, for its municipal fleet.

The firm must be lawfully engaged in the service of providing vehicle body repairs and painting

services in the State of New Hampshire.

An overview and detailed specifications are provided later in the Request for Proposal (RFP).

Proposals must be received no later than 2:00 PM on MAY 26, 2026 from interested firms, to be

eligible for consideration by the City. Each proposal shall be submitted in a sealed envelope,

which is clearly marked,

"RFP 15-26

VEHICLE BODY REPAIRS & PAINTING SERVICES"

Requests may be issued only by the Purchasing Manager, or her designee, to authorized firms,

and are not transferable unless authorized by the Purchasing Manager or his designee.

Complete copies of RFP 15-26 are available on the City’s website at

www.concordnh.gov/Purchasing.

Questions and/or clarifications regarding this Request for Proposals shall be submitted in writing

to the Purchasing Manager not later than 7 days prior to the proposal due date set forth in the

herein.

All proposals received will be considered confidential and not available for public review

until after a contract has been awarded.

The City reserves the right to reject any or all proposals or any part thereof, to waive any

formality, informality, information or errors in the proposal, to accept the proposal considered to

be in the best interest of the City, or to purchase on the open market if it is considered in the best

interest of the City to do so. Failure to submit all information called for and/or submission of an

unbalanced proposal are sufficient reasons to declare a proposal as non-responsive and subject to

disqualification.

Proposals which do not incorporate our requested format for providing vehicle body

repair and painting services will not be considered.

RFP 15-26

Vehicle Body Repairs & Painting Services

Page 3

All proposals are advertised, at the City’s discretion, in various publications and are posted

publicly as detailed below:

Name

City of Concord,

NH

Associated

General

Commissioning

Agent (CxA)s

Construction

Summary of NH

Bid Ocean

Dodge Data &

Analytics

Advertising

Medium

Posted on

City Website

and in City

Hall Lobby

Bid House

Bid House

Bid House

Bid House

Address

311 North State

Street, Concord NH

033301

48 Grandview

Drive, Bow NH

03304

734 Chestnut St,

Manchester NH

03104

PO Box 40445,

Grand Junction, CO

81501

300 American Metro

Blvd, Suite 185,

Hamilton, NJ 08619

Phone/Fax

603.230-3664

603.230.3656(fax)

603.225.2701

603.226.3859(fax)

603.627.8856

603.627.4524(fax)

866.347.9657

877.356.9704(fax)

607.898.2053

Email and Web Address

twaterman@concordnh.gov

www.concordnh.gov/purchasing

plansroom@agcnh.org

www.agcnh.org

info@constructionsummary.com

www.constructionsummary.com

bids@bidocean.com

www.bidocean.com

dodge.bidding@construction.com

www.construction.com

New England

Construction

News - CDC

News

Bid House

100 Radnor Rd S-

102, State College,

PA 16801

1.800.652.0008

ENR.products@bnpmedia.com

1.888.285.3393(fax) www.enr.com

CITY OF CONCORD, NEW HAMPSHIRE

__________________________________________

Tina M. Waterman, Purchasing Manager

Date:

April 27, 2026

Proposal Due Date/Time: MAY 26, 2026 not later than 2:00 PM

RFP 15-26

Vehicle Body Repairs & Painting Services

Page 4

I. STATEMENT OF WORK

INSTRUCTIONS TO PROPOSERS

INTRODUCTION:

It is the intent of the City of Concord to enter into an agreement with one or two contractors for

auto body repair and painting services for its fleet of vehicles. Authorized City employees may

request services for City vehicles upon proper notification and by providing the vendor with a

current and valid Purchase Order/Purchase Order #. A separate purchase order will be issued by

the Equipment Services Division of the General Services Department for each service requested.

A. CITY DEPARTMENTS / DIVISIONS SUPPORTED

The City of Concord Equipment Services Division supports all city-owned vehicles across

several departments / divisions including:

• Highway

• Parks and recreation

• Cemetery

• Police

• Public Properties

• Fire

• Airport

• Water Treatment Plant

• Waste Water plant

• Water/Sewer Utility

B. TYPES OF VEHICLES SERVICED

The types of vehicles that the vendor would be expected to work on under this RFP include:

• Passenger sedans and SUV

• Police Cruisers

• Pickups 4x2

• Pickups 4x4

• F350 –F600 dumps, utility, and

service bodies

• Class 7 and 8 heavy dump trucks

• Class 5 medical rescues

• Fire apparatus

C. FLEET SIZE

The city’s fleet consists of approximately 250 vehicles that range in age from new to 18-

years-old.

SCOPE OF SERVICES:

The selected vendor will perform collision repairs and painting on a variety of city vehicles. The

vendor will prepare estimates and negotiate needed repairs with insurance carriers. The vendor

will communicate with the Fleet Manager on all repair costs, negotiations with insurance

providers, and time frame required to complete the necessary repairs.

The city expends approximately $40,000 - $50,000 annually on collision repairs.

RFP 15-26

Vehicle Body Repairs & Painting Services

Page 5

Commodity Codes

• NAICS 811121Automotive Body, Paint, and Interior Repair and Maintenance

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