Project Information

Bid Title

Custom Logo School Supplies Oregon GEAR UP

Issuing Agency

Oregon State University

Location

Oregon

Published Date

Feb 5, 2026

Closing Date

Feb 26, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Description

Oregon State University is seeking a contractor to provide Custom Logo School Supplies Responses to the solicitation must be received no later than the due date and time in accordance with the submittal instructions contained in the solicitation document. For additional information please contact Cassandra Hurd by email at cassandra.hurd@oregonstate.edu or by telephone at 541-737-3059.

Attachments

• P2026-020649CH Custom Logo School Supplies Oregon GEAR UP.pdf
• P2025-017687CH Exhibit E Required Products and Pricing_.xlsx

Details

Procurement Type:

Solicitation Number:

Sole Source:

Attachment Preview

REQUEST FOR PROPOSAL

RFP Number: P2026-020649CH

RFP Title:

Custom Logo School suppliers Oregon GEAR UP

Submittal Email: bids@oregonstate.edu

INTRODUCTION

Office of Procurement, Payment and Travel is seeking responsible responsive proposers

to submit proposals for a range of high-quality custom-branded school supplies for

students. Each item will feature the Gaining Early Awareness and Readiness for

Undergraduate Programs (Oregon GEAR UP) logo and brand colors, ensuring a

cohesive and professional appearance.

The resulting contract will have an initial term of one (1) year, with the option for up to

four (4) additional one-year extensions, contingent upon continued Federal Grant

funding. Pricing must remain within the maximum allowable budget per item each year,

and product offerings and budgets may be adjusted annually based on grant

approval.

SCHEDULE OF EVENTS

Issue Date

Question Deadline:

Closing:

February 5, 2026 (1:00 pm, PT)

February 18, 2026 (1:00 pm, PT)

February 26, 2026 (1:00 pm, PT)

OSU ADMINISTRATIVE CONTACT

Name: Cassandra Hurd

Title:

Purchasing Analyst

E-Mail: Cassandra.hurd@oregonstate.edu

Office of Procurement, Payment and Travel (OPPT) at Oregon State University (OSU) is

the issuing office and is the sole point of contact for this Request for Proposal (RFP).

Address all concerns or questions regarding this RFP to the OSU Administrative Contact

P2026-020649CH Custom Logo School Supplies Oregon GEAR UP

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identified above.

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I. GENERAL

1. BACKGROUND:

Oregon GEAR UP is a federally funded grant program dedicated to increasing the

number of students who are prepared to enter and succeed in postsecondary

education, whether through a certificate, training, or degree program. Based on an

approved grant application, Oregon GEAR UP serves students by providing essential

high-quality school supplies to 11-15 schools across Oregon. These supplies are custom-

branded with Oregon GEAR UP logos to promote program identity while equipping

students with the tools they need for academic success.

Historically, ordering workflows have involved multiple manual steps, resulting in

inconsistent manufacturing, shipment delays, less than adequate customer service

and administrative inefficiencies. To address these challenges, Oregon GEAR UP seeks

to contract a vendor that can provide a streamlined, reliable solution through a

secure online ordering system, ensuring high-quality, branded school supplies and

efficient fulfillment. The vendor will demonstrate consistent product quality, customer

service, and the operational capacity to meet fixed delivery windows aligned within

the calendar year.

2. OREGON STATE UNIVERSITY:

Founded in 1868 as Oregon’s land grant institution, OSU serves the state, the nation, and

the world as a premier 21st-century research university. OSU is committed to exceptional

research, discovery, innovation, and engagement – and to integrating its research and

engagement mission with the delivery of a high-quality, globally relevant, and

affordable education for the people of Oregon and beyond. OSU is one of only three

land, sea, space, and sun grant universities in the U.S. and is the only university in Oregon

to have earned both Carnegie Classifications for Very High Research Activity and

Community Engagement.

Through its centers, institutes, Extension offices and Experiment Stations, OSU has a

presence in all of Oregon’s 36 counties, including its main campus in Corvallis, the

Hatfield Marine Sciences Center in Newport and OSU-Cascades Campus in Bend. OSU

offers undergraduate, master’s and doctoral degrees through 11 academic colleges

enrolling more than 35,000 students from every county in Oregon, every state in the

country and more than 105 nations.

OSU’s 570-acre main campus is in the city of Corvallis, a vibrant college town of nearly

58,000 in the heart of Western Oregon’s Willamette Valley. The campus is located within

the traditional homelands of the Mary’s River or Ampinefu Band of Kalapuya. Following

the Willamette Valley Treaty of 1855 (Kalapuya etc. Treaty), Kalapuya people were

forcibly removed to reservations in Western Oregon. Today, living descendants of these

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people are a part of the Confederated Tribes of Grand Ronde Community of Oregon

and the Confederated Tribes of the Siletz Indians.

3. APPLICABLE REGULATIONS / JURISDICTION AND VENUE:

This RFP is subject to the applicable provisions and requirements of the Oregon Revised

Statutes, Oregon Administrative Rules, and OSU Policies and Procedures. OSU Standards

03-010 and 03-015 govern OSU’s procurement activities. In case of confusion or dispute

of a word or term used in this RFP, the definitions included in OSU Standards 03-010 and

03-015 control.

This RFP, and any dispute arising out of this RFP, shall be construed in accordance with,

and governed by, the laws of the State of Oregon. Any other action to enforce any

provision of this RFP or to obtain any relief from or remedy in connection with this RFP

may be brought only in the Circuit Court of Oregon for Benton County.

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II. INSTRUCTIONS TO PROPOSERS

1. COMMUNICATIONS DURING RFP PROCESS:

Proposers are prohibited from communicating about this RFP or award of a new

contract with OSU employees, other than the OSU Administrative Contact, or any party

in a position to create an advantage for the proposer or disadvantage for other

proposers. This restricted period of communication begins on the date the RFP is issued

and ends with the conclusion of the appeal period following notice of intent to award.

This restriction does not apply to communications during a pre-proposal conference or

other situations where the OSU Administrative Contact is present. A proposer who

intentionally violates this requirement or otherwise benefits from such a violation by

another party may have its proposal rejected due to failing to comply with all prescribed

solicitation procedures.

2. QUESTIONS:

Questions about this RFP must be sent via email and received by the OSU Administrative

Contact no later than the question deadline indicated in the Schedule of Events on the

first page of this RFP. OSU will consider all timely submitted questions and if appropriate

either amend the RFP or answer questions through an addendum. Questions should be

clearly marked with the RFP Number and Title.

3. ADDENDA:

Only documents issued as written addenda by PCMM serve to change the RFP in any

way. No other direction, written or verbal, serves to change the RFP. Addenda will be

publicized on the OSU bid opportunities website. Proposers are advised to consult the

OSU bid opportunities website prior to submitting a proposal to ensure that all relevant

addenda have been incorporated into their proposal. Proposers are not required to

submit addenda with their proposal however, proposers are responsible for obtaining

and incorporating any changes made by addenda into their proposal. Failure to do so

may make the proposal non-responsive, which in turn may cause the proposal to be

rejected.

4. SIGNATURE:

Any submittals that require signature must be signed, in ink or electronically, by an

authorized representative with authority to bind the proposer. Proposer’s signature

certifies that the proposer has read, fully understands, and agrees to be bound by the

RFP and all exhibits and addenda to the RFP.

5. PUBLIC RECORD:

Upon completion of the RFP process, information in all proposals will become subject

records that can be disclosed under Oregon Public Records Law. Oregon Revised

Statute 192.345 contains exemptions from disclosure including “trade secrets”, which

may include, but are not limited to: any formula, plan, pattern, process, tool,

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Commodity Codes

• NAICS 453210Office Supplies and Stationery Stores

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