Project Information

Bid Title

Road Quality Assessment and Pavement Management Software

Issuing Agency

City of Bartow, FL

Location

Florida

Published Date

Oct 20, 2025

Closing Date

Oct 27, 2025

Government Level

State & Local

Status

Closed

Ref. #

ISS 26-04

Original Source

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Bid Documents

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Project Description

Bid Number:	ISS 26-04
Bid Title:	Road Quality Assessment and Pavement Management Software
Category:	Intent to Sole Source (ISS)
Status:	Open

Description: Notice is hereby given that the City of Bartow intents to waiver the solicitation process and approve a sole/single source with Roadway Management Technologies, LLC (“RMT, LLC”) for the purchase of road quality assessment and pavement management solution software, specifically RMT Passive Road Surveying Software for a 2-year period with the option to automatically renew annually per the reasons stated within this solicitation. The approximate purchase cost each fiscal year starting in FY2025 – FY2026 can vary and may exceed $28,600 in a given fiscal year. Interested vendors that can provide the goods or services mentioned can respond with an alternate solution that overcomes the sole/single source reasons stated on the sole/single source documentation, along with sufficient detailed convincing documentation, regarding their ability to supply equivalent commodities or services. The City of Bartow reserves the right to require the responding Vendor to submit additional information as it may be deemed necessary and may consider any evidence available to it of the financial, technical, and other qualifications of the responding vendor. QUESTIONS seeking additional details regarding the procurement, specifications, terms, conditions, requirements, etc. must be received in writing prior to the response deadline October 27, 2025, and must be sent to Danielle Rose, Purchasing Manager via email at For security reasons, you must enable JavaScript to view this E-mail address. . This is NOT a request for bids/proposals and there is no solicitation available. The City will not consider any responses as a proposal, bid, or quote. Any response received as a result of this Notice of Intent shall be considered solely for determining whether bona fide competition exists and will be posted for a minimum of 5 days. If it is determined by City staff, after receiving & reviewing any information submitted from responding vendors, that sole/single source justification stands and that the commodities or contractual services are available only form a sole/single source, the City shall prepare a recommendation to the City Manager and/or City Commission requesting approval to waive the solicitation process and process with the sole/single source purchase. Publication Date/Time: 10/20/2025 2:00 PM Publication Information: N/A Closing Date/Time: 10/27/2025 2:00 PM Contact Person: Danielle Rose, Purchasing Manager City of Bartow Purchasing 450 N. Wilson Ave. Bartow, FL 33830 Office Hours: 7:00 a.m. – 5:00 p.m. (Monday – Friday) Email: drose@cityofbartow.net Related Documents: ISS 26-04, Sole Source Package ISS 26-04 - Attachment A

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541620Environmental Consulting Services
• NAICS 541690Other Scientific and Technical Consulting Services

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