Project Information

Bid Title

WWTP Outfall Decommissioning - Construction Administration/Management

Issuing Agency

Anacortes city

Location

Washington

Published Date

Feb 4, 2026

Closing Date

Feb 25, 2026

Government Level

State & Local

Status

Closed

Ref. #

20-032-SEW-020

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Number:	20-032-SEW-020
Bid Title:	WWTP Outfall Decommissioning - Construction Administration/Management
Category:	Architect & Engineering Services
Status:	Open

Description: The City of Anacortes (City) is requesting qualification submittals from consultants with expertise in Construction Administration and Construction Management to provide services related to the following project: WWTP Outfall Decommissioning. This agreement will be for approximately 24 months in duration with the option for the City of Anacortes to extend it for additional time and money if necessary. The City reserves the right to amend terms of this RFQ to circulate various addenda, or to withdraw the RFQ at any time, regardless of how much time and effort consultants have spent on their responses. The existing wastewater treatment plant outfall was damaged in an extreme storm event in November of 2021.  This work will include performing an evaluation of the failed outfall to determine the potential damage to the surrounding stormwater pond and other related infrastructure.  Once the damage is assessed and agreed upon the selected consultant will be required to prepare a 30% plan and cost estimate for FEMA review and approval. Once the plans have been reviewed and updated as needed to get to 100%, the selected consultant will complete the final bid package for advertising and bid. Construction services will also be included in the scope of work once the project has been bid and awarded. The level of service will be determined by the City workload at the time of award. See "Related Documents" below for the full Request for Qualifications and submittal requirements. Publication Date/Time: 2/4/2026 6:00 AM Closing Date/Time: 2/25/2026 3:00 PM Related Documents: 20-032-SEW-020 Request for Qualifications

Attachment Preview

REQUEST FOR QUALIFICATIONS

#20-032-SEW-020

FOR

WWTP OUTFALL DECOMMISSIONING -

CONSTRUCTION ADMINISTRATION

/MANAGEMENT

Submittal Due Date/Time:

February 25, 2026 at 3:00pm (local time)

FOR INFORMATION, CONTACT:

Tiffany Matson, Contracts and Grants Manager

contracts@anacorteswa.gov

City of Anacortes

904 6th Street

PO Box 547

Anacortes, WA 98221

CITY OF ANACORTES

REQUEST FOR QUALIFICATIONS (RFQ) #20-032-SEW-020

WWTP Outfall Decommissioning - Construction Administration/Management

Deadline: 3:00pm, February 25, 2026

I. SUMMARY

The City of Anacortes (City) is requesting qualification submittals from consultants with expertise in

Construction Administration and Construction Management to provide services related to the following

project: WWTP Outfall Decommissioning. This agreement will be for approximately 24 months in duration

with the option for the City of Anacortes to extend it for additional time and money if necessary. The City

reserves the right to amend terms of this RFQ to circulate various addenda, or to withdraw the RFQ at any

time, regardless of how much time and effort consultants have spent on their responses.

II. SCOPE OF WORK

The existing wastewater treatment plant outfall was damaged in an extreme storm event in November of

2021. This work will include performing an evaluation of the failed outfall to determine the potential damage

to the surrounding stormwater pond and other related infrastructure. Once the damage is assessed and

agreed upon the selected consultant will be required to prepare a 30% plan and cost estimate for FEMA

review and approval. Once the plans have been reviewed and updated as needed to get to 100%, the selected

consultant will complete the final bid package for advertising and bid. Construction services will also be

included in the scope of work once the project has been bid and awarded. The level of service will be

determined by the City workload at the time of award.

III. SUBMITTAL DELIVERY

Submittals may be delivered by any of the following means:

Email to:

Tiffany Matson, Contracts and Grants Manager

contracts@anacorteswa.gov

Deliver Submittals to:

City of Anacortes City Hall, 3rd floor

Attn: Tiffany Matson

904 6th Street

Anacortes, Washington 98221

Mail to:

City of Anacortes

Attn: Tiffany Matson, Legal Department

PO Box 547

Anacortes, Washington 98221

All emailed Submittals should have “RFQ #20-032-SEW-020 WWTP Outfall Decommissioning” in the subject

line and shall be in PDF format with all other RFQ constraints remaining in place (e.g., page limit, required

sections, etc.). All hardcopy Submittals should be in a sealed envelope and plainly marked on the outside,

“RFQ #20-032-SEW-020 WWTP Outfall Decommissioning”. The deadline for receipt of Submittals is 3:00pm

local time on February 25, 2026. Submittals received after the deadline will not be considered. City offices

are not open for special mail or other delivery on weekends and City holidays. The City shall assume no

responsibility for delay in email programs, U.S. mail service or other delivery service, or for Submittals

delivered to City offices other than the specified City Office.

Page 2 of 6

IV. CONTACT INFORMATION:

Questions regarding this RFQ must be directed in writing, via email, to the Contact Individual(s) indicated on

the cover. The deadline for submitting such questions is 9:00am PST, February 20, 2026. An addendum will

be issued on the City’s website if a substantive clarification is required. Any oral communications will be

considered unofficial and non-binding on the City. Proposers should rely only on written statements issued

by the City’s representative. Responses to verbal requests for information or clarification will be considered

unofficial until received in writing.

V. SUBMITTAL FORMAT

Submittals via email or a dedicated CD/USB Flash Drive is the preferred method of submission. Unbound (i.e.

no staples, comb bindings, presentation folder binding, etc.) hard copies will also be accepted instead of an

electronic copy. Please submit one (1) electronic PDF, or one (1) original hardcopy and four (4) copies, of the

response for services in an 8-1/2" x 11" format. Submittal shall be no more than 10 double sides (20 single

sided) pages (excluding personnel resumes). A minimum of an 11-point font is to be used.

A page is defined as a single side of a sheet. Each printed side of a sheet is a page. A page is further defined

as 8.5 x 11 for text and 8.5 x 11 or 11 x 17 for supplemental drawings, pictures, and diagrams. Cover, section

dividers, title page, table of contents, and personnel resumes do not contribute to the overall page count.

The City encourages the use of readily recyclable materials where possible. Respondents are encouraged to

print/copy on both sides of a single sheet of paper wherever applicable; if sheets are printed on both sides,

it is considered to be two pages.

The General Information form, provided as Exhibit A, is designed to serve as the cover sheet. Do not attach

cover letters, title pages, or blank sheets ahead of this form, nor substitute letterhead paper for it. If

additional space is needed, plain paper may be attached behind this form. This form must be signed by a

person authorized to make responses and enter into contract negotiations on behalf of your agency. This

individual must be at least 18 years of age. Failure to submit this form may result in your Submittal being

deemed non-responsive.

VI. SUBMITTAL REQUIREMENTS

All responses submitted shall include the following information:

 Firm name, contact information, and principal-in-charge

 Qualifications and experience of the firm

 Proposed project team and their expertise

 Project approach and methodology

 Examples of similar projects

 References

DO NOT submit any cost/hourly rates with your submittal.

VII. EVALUATION AND SELECTION PROCESS

The City's choice of the Consultant will be made by evaluating the qualifications submitted. Each response

received in response to this RFQ will be evaluated based on:

 Qualification of proposed project manager.

 Qualifications/expertise of firm using underground remote sensing and nondestructive testing to

assess pipe conditions and ground conditions surrounding the existing pipe.

 Availability and flexibility to work around FEMA funding schedule.

 Approach to projects.

 Familiarity with FEMA standards and experience with federally funded projects/contracts.

 Past Performance/References.

Page 3 of 6

Committee members will assign a score of 1 – 5 for each criteria and it will calculate total points as follows:

0= Fails to Fit, 1= Poor Fit, 2= Fair Fit, 3= Good Fit, 4= Very Good Fit, 5=Excellent Fit. Scores are in whole

numbers only or rounded down. (e.g. 4.5 will round to 4). Scores will then be averaged based on how many

members of the Evaluation Committee are scoring. A minimum of 3 Committee members will score the

submittals.

The City does not anticipate the need, but does reserve the right, to conduct interviews of a short list of

respondents. Should the City decide to conduct interviews, the interview sessions will be evaluated in a

manner similar to the evaluation of written qualifications. Topics covered in the interview session shall

include the topics listed herein before under the "Submittal Requirements" section plus any additional,

relevant topics which may arise during both the formal presentation and the question and answer portions

of the interview. If interviews are conducted and if your firm is selected for interview, you will obtain more

information on the interview process.

VIII. AGENCY NOT OBLIGATED BY THIS RFQ

Release of this RFQ or selection of a responder does not obligate the City in any way to contract for the

services specified herein or approve or expend any funds for the services described herein. Such funds shall

only be approved or expended by the City subsequent to execution of a contract between the City and the

successful responder. The City will not be liable for any costs incurred by any responder in preparation of a

response submitted in response to this RFQ, in conduct of a presentation, or any other activities related to

responding to this RFQ. No claim for reimbursement of time, material or travel expenses shall be made by a

responder against the City, regardless of the results of the selection process. Responders should be prepared

to accept this RFQ for incorporation into a contract resulting from this RFQ. Contract negotiations may

incorporate some or all of a responder’s Submittal. It is understood that submitted responses will become

part of the City’s records on this matter without obligation to the City.

IX. ADDITIONAL TERMS AND CONDITIONS

1. It is the responsibility of all respondents to examine the entire Request for Qualifications package and

seek clarification of any requirement that may not be clear and to check all responses for accuracy before

submitting a Submittal. Negligence in preparing a Submittal confers no right of withdrawal after due date

and time.

2. Any Submittal may be withdrawn up until the date and time set above for opening of the Submittals. Any

Submittal not so timely withdrawn shall constitute an irrevocable offer to sell to the City the services

described in the attached specifications for a period of one hundred eighty (180) days, or until one or

more of the Submittals have been approved for contract award by the City administration, whichever

occurs first.

3. The City reserves the right to reject any and all Submittals, to waive minor irregularities in any Submittal

and to change the selection process or timeline.

4. The City reserves the right to request clarification of information submitted, and to request additional

information from any proposer.

5. All Submittals and products submitted become the property of the City. It is understood and agreed that

the respondent claims no proprietary rights to the ideas and written materials contained in or attached

to the documents submitted.

6. All submitted documents are public and subject to disclosure.

7. The City is not responsible for any equipment or software failure that may cause delay or non-delivery of

an electronic submittal. The official submission time of an electronic Submittal will be as marked by

Outlook in the City staff’s email inbox.

8. At the appointed Submittal closing date and time, the City’s Contracts and Grants Manager will download

the applicable contents of the reserved email mailbox and/or open all sealed envelopes and make them

public accordingly.

9. The City is not responsible for electronic Submittals containing viruses that cannot be eradicated, or that

are corrupted as a result.

Page 4 of 6

X. AMERICAN WITH DISABILITIES ACT (ADA) INFORMATION

The City of Anacortes in accordance with Section 504 of the Rehabilitation Act (Section 504) and the

Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all of its

programs and activities. This material can be made available in an alternate format by contacting Jeff

Beltramini at jeffb@anacorteswa.gov or 360.293.1936.

XI. TITLE VI

The City of Anacortes, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat.

252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all proposers that it will affirmatively

ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises

will be afforded full and fair opportunity to submit Submittals in response to this invitation and will not be

discriminated against on the grounds of race, color, or national origin in consideration for an award.

Page 5 of 6

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 541611Administrative Management and General Management Consulting Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.