Project Information

Bid Title

Security Systems Design, Installation, and Maintenance Services, RFQ 679887

Issuing Agency

Loudoun County

Location

Virginia

Published Date

Dec 11, 2025

Closing Date

Dec 18, 2025

Government Level

State & Local

Status

Closed

Ref. #

RFQ 679887

Original Source

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Bid Documents

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Project Description

Bid Number:	RFQ 679887
Bid Title:	Security Systems Design, Installation, and Maintenance Services, RFQ 679887
Category:	Procurement
Status:	Open
Additional Status Information:	Addendum #2 Acceptance date changed to December 18, 2025 issued on December 11, 2025.

Description: The intent of this Invitation for Bid (IFB) is for the County of Loudoun, Virginia (County) to obtain firm fixed pricing from a qualified firm that is factory-authorized and experienced in the design installation, maintenance, and repair of security systems. These systems include, but are not limited to, network-based access control systems (ACS), intrusion detection systems (IDS), and video surveillance systems (VSS). The successful Bidder shall be responsible for the design, installation, programming, maintenance, repair, and support of security systems for the County. The County intends to award a one (1) contract as a result of this IFB. Pre-Bid Conference:Â An optional Pre-Bid Conference will be held virtually using Microsoft Teams on November 25, 2025, at 11:00 a.m. for clarification of any questions on the scope of services and to provide a high-level overview of the supplier registration process and online submission of bids through iSupplier. Addenda: Addendum #1 Changes and/or Additions issued on December 5, 2025. Addendum #2 Acceptance date changed to December 18, 2025 issued on December 11, 2025. Publication Date/Time: 11/20/2025 10:00 AM Publication Information: Invitation for Bid Closing Date/Time: 12/18/2025 4:00 PM Addendum Date/Time: Addendum #2 issued on December 11, 2025. Pre-bid Meeting: November 25, 2025 @ 11:00 a.m. Contact Person: Hassan Ouksaka, CPPB, VCO Please see the attached document RFQ 679887 for additional contact information. Download Available: See Related Documents Business Hours: 8:30 AM to 5:00 PM Miscellaneous: Addendum #2 Acceptance date changed to December 18, 2025 issued on December 11, 2025. Related Documents: RFQ 679887 (PDF) View Solicitation Abstract (PDF) Pre-Bid Meeting Sign-In Sheet (PDF) Addendum 1 (PDF) Addendum 2 (PDF)

Attachment Preview

Loudoun County, Virginia

INVITATION FOR BID

SECURITY SYSTEMS DESIGN INSTALLATION AND

MAINTENANCE SERVICES

ACCEPTANCE DATE:

Prior to 4:00 p.m., December 16, 2025 Local Time

IFB NUMBER:

RFQ 679887

ACCEPTANCE PLACE:

Department of Finance and Procurement

Division of Procurement

1 Harrison Street, S.E., 1st Floor

Drop Box labeled: Procurement Bids and Proposals

Leesburg, Virginia 20175

PLEASE NOTE:

A. Documents related to this solicitation may be downloaded from the County’s web site:

www.loudoun.gov/procurement.

B. Pre-Bid Conference: An optional Pre-Bid Conference will be held virtually using Microsoft

Teams on November 25, 2025, at 11:00 a.m. for clarification of any questions on the

scope of services and to provide a high-level overview of the supplier registration process

and online submission of bids through iSupplier.

See the Microsoft Teams log in information provided below. To participate in the audio

portion of this conference, please dial the number provided below and follow the prompts

as designated. To participate by computer, connect to the link provided and follow the

prompts as designated.

Join the meeting now

Meeting ID: 285 263 042 727 2

Passcode: Xs2Jv38Y

Dial in by phone

+1 757-600-4923,,273395143# United States, Norfolk

Find a local number

Phone conference ID: 273 395 143#

For organizers: Meeting options | Reset dial-in PIN

The terms and conditions contained in this Invitation for Bid and in the County-Contractor

Agreement are not negotiable.

SECURITY SYSTEMS DESIGN INSTALLATION AND MAINTENANCE SERVICES

IFB #RFQ 679887

Page 1 of 51

Requests for information related to this Invitation should be directed to:

Hassan Ouksaka, CPPB, VCO

Contracting Officer

(703) 777-5956

(703) 771-5097 (Fax)

E-mail address: Hassan.Ouksaka@loudoun.gov

Issue Date: November 20, 2025

IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF DISABILITY IN

ORDER TO PARTICIPATE IN THIS PROCUREMENT, PLEASE CONTACT THIS DIVISION AS

SOON AS POSSIBLE

SECURITY SYSTEMS DESIGN INSTALLATION AND MAINTENANCE SERVICES

IFB #RFQ 679887

Page 2 of 51

INVITATION FOR BID

SECURITY SYSTEMS DESIGN INSTALLATION AND MAINTENANCE

SERVICES

SECTION/TITLE

PAGE

1.0 PURPOSE ................................................................................................................ 4

2.0 COMPETITION INTENDED ..................................................................................... 4

3.0 DISCREPANCIES .................................................................................................... 4

4.0 BIDDER’S MINIMUM QUALIFICATIONS ................................................................ 4

5.0 SCOPE OF SERVICES ............................................................................................ 5

6.0 TERMS AND CONDITIONS ..................................................................................... 9

7.0 INSTRUCTIONS FOR SUBMITTING BIDS ........................................................... 23

8.0 BID SUBMISSION FORMS .................................................................................... 33

PROOF OF AUTHORITY TO TRANSACT BUSINESS IN VIRGINIA .............................. 35

ATTACHMENT #1: REFERENCES .................................................................................. 36

ATTACHMENT #2: PRICING PAGE ................................................................................ 38

ATTACHMENT #3: SAMPLE TASKS .............................................................................. 41

ATTACHMENT #4: CARD READER LOCATIONS ........................................................... 47

Prepared By: Hassan Ouksaka

Contracting Officer

Date: November 20, 2025

SECURITY SYSTEMS DESIGN INSTALLATION AND MAINTENANCE SERVICES

IFB #RFQ 679887

Page 3 of 51

SECURITY SYSTEMS DESIGN INSTALLATION AND MAINTENANCE

SERVICES

1.0 PURPOSE

The intent of this Invitation for Bid (IFB) is for the County of Loudoun, Virginia (County)

to obtain firm fixed pricing from a qualified firm that is factory-authorized and

experienced in the design installation, maintenance, and repair of security systems.

These systems include, but are not limited to, network‑based access control systems

(ACS), intrusion detection systems (IDS), and video surveillance systems (VSS).

The successful Bidder shall be responsible for the design, installation, programming,

maintenance, repair, and support of security systems for the County.

The County intends to award a one (1) contract as a result of this IFB.

2.0 COMPETITION INTENDED

It is the County's intent that this IFB permits competition. It shall be the bidder's

responsibility to advise the Purchasing Agent in writing if any language, requirement,

specification, etc., or any combination thereof, inadvertently restricts or limits the

requirements stated in this IFB to a single source. Such notification must be received

by the Purchasing Agent or appointed designee not later than fifteen (15) days prior

to the date set for bids to close.

3.0 DISCREPANCIES

Should a Bidder find discrepancies in the plans and/or specifications or be in doubt as

to the meaning or intent of any part thereof, the Bidder shall request clarification from

the County in writing, not later than ten (10) working days prior to the bid opening. Any

changes to the IFB that result from such a clarification request, will be communicated

through a written addendum and posted on the Procurement home page at

www.loudoun.gov/procurement. Failure to request such a clarification is a waiver of any

claim by the Bidder for additional expenses because its interpretation was different than

the County’s.

4.0 BIDDER’S MINIMUM QUALIFICATIONS

Bidders must demonstrate that they have the resources and capability to provide the

materials and services as described herein. All Bidders must submit the

documentation indicated below with their bid. Failure to provide any of the required

documentation shall be cause for bid to be deemed nonresponsive and/or non-

responsible and rejected.

The following criteria shall be met in order to be eligible for this Contract:

4.1 The Bidder shall be a certified dealer or authorized service provider for each

of the following manufacturers and must employ a minimum of two (2)

technicians who are currently certified and qualified to work on the respective

systems:

SECURITY SYSTEMS DESIGN INSTALLATION AND MAINTENANCE SERVICES

IFB #RFQ 679887

Page 4 of 51

A. Identipass PremiSys (Card Access Control)

B. Hanwaha Vision (Video Surveillance)

C. Geutebruck USA (Video Surveillance)

To demonstrate compliance with this requirement, the Bidder shall

provide the following documentation:

A. Manufacturer-issued certification or dealer authorization letters for each

listed manufacturer.

B. Copies of current training or certification credentials for at least two (2)

technicians per manufacturer.

4.2 The Bidder shall have a minimum of three (3) years of verifiable experience in

the design, installation, repair, and maintenance of security systems.

To demonstrate compliance with this requirement, the Bidder shall

provide the following documentation using Attachment #1 (References):

A. A minimum of four (4) references for projects completed within the past

three (3) years.

B. At least one (1) of the references shall specifically document experience

with IDentiCard PremiSys systems.

C. At least one (1) of the references shall specifically document knowledge

of and experience with Structured Query Language (SQL).

D. Each reference shall include: 1) Firm Name, 2) Contact Person’s Name

and Title, 3) Mailing Address, 4) Phone Number, 5) Email Address, 6)

Description of Services Performed, and 7) Contract Value and Period

of Performance. Bidder hereby releases listed references from all

claims and liability for damages that may result from the information

provided by the reference.

4.3 Bidders shall be licensed to operate as a private security services business in

the Commonwealth of Virginia, as required under Virginia Code § 9.1-139.

To demonstrate compliance with this requirement, the Bidder shall

provide the following documentation:

A copy of the Bidder’s current Private Security Services Business License

issued by the Virginia Department of Criminal Justice Services (DCJS).

5.0 SCOPE OF SERVICES

The Contractor shall furnish all labor, supervision, equipment, tools, materials,

transportation, and incidentals necessary to perform the design, installation,

programming, maintenance, repair, and support of security systems for Loudoun

County. Covered systems include network‑based access control systems (ACS),

intrusion detection systems (IDS), and video surveillance systems (VSS), and other

related or future security systems as required by the County.

SECURITY SYSTEMS DESIGN INSTALLATION AND MAINTENANCE SERVICES

IFB #RFQ 679887

Page 5 of 51

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 561621Security Systems Services (except Locksmiths)

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