Project Information

Bid Title

Surplus Modular Furniture Storage and Installation Services

Issuing Agency

County of San Mateo

Location

California

Published Date

May 19, 2025

Closing Date

Jun 24, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Project ID:

Title: Surplus Modular Furniture Storage and Installation Services

Addenda: 0

Release Date: 5/19/2025

Due Date: 6/24/2025

Post Information

Posted At:Mon, May 19, 2025 4:52 PMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

The County of San Mateo is soliciting proposals from qualified contractors to provide two categories of services: (1) ongoing warehouse storage and inventory management for County-owned surplus modular furniture and ergonomic equipment, and (2) on-call furniture services including installation, reconfiguration, teardown, and related support. The storage and inventory management services will be overseen and funded by the County’s Sustainability Department, while the on-call installation and reconfiguration services will be requested and paid for by individual County departments on an as-needed basis. This Request for Proposals (RFP) outlines the scope of services, expectations, and qualifications required for both areas of work. Respondents may propose to provide services for ONE or BOTH of Scope 2.1 and/or 2.2 mentioned below. One consultant may be selected to provide services for both programs, or more than one consultant may be selected for each program.

Background

The County of San Mateo, through its Surplus Property Program, manages a large inventory of modular furniture and ergonomic equipment—primarily including systems manufactured by Pleion, Teknion, and Steelcase—that has been designated as surplus and is made available for reuse across departments. This surplus inventory is currently stored in approximately 4,950 square feet of warehouse space utilizing pallet racking, shelving, and warehouse floor storage, with items stacked up to three tiers high to optimize space. The Sustainability Department oversees the central inventory and supports reuse across County departments to reduce waste and minimize the need for new purchases.

In addition to central storage, County departments frequently require assistance with modifying, reinstalling, or decommissioning furniture in office spaces. These services involve accessing and reusing surplus inventory, moving and storing furniture, and in some cases integrating new furniture into existing configurations. Contractors may be called upon to support ergonomic adjustments, seismic safety, repairs, or other modifications during these projects. This RFP seeks to establish one or more agreements with qualified contractors capable of supporting both centralized inventory management and decentralized, on-demand furniture services.

Timeline

RFP Released:

May 19, 2025

Pre-Proposal Meeting (Non-Mandatory):

June 6, 2025, 10:00am

Microsoft Teams:
https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZDQwN2M1MTktMWVkMC00NWQ4LTk0MGItM2IzMzk3OWI3Njdi%40thread.v2/0?context=%7b%22Tid%22%3a%220dfaf635-a04d-48cc-a7e3-6da1af0883f9%22%2c%22Oid%22%3a%22dced2226-a61d-487f-b79c-af0598f6ccff%22%7d
Meeting ID: 298 428 412 427 5
Passcode: gN6y5Yt6
________________________________________
Dial in by phone
+1 628-212-0105,,699070029# United States, Corte Madera
https://dialin.teams.microsoft.com/6b80dd87-9ff2-4eaf-ad61-2cce79f8bd44?id=699070029
Phone conference ID: 699 070 029#

Deadline for Questions, Comments and Contract Exceptions:

June 9, 2025, 5:00pm

Proposal Due Date and Time:

June 24, 2025, 5:00pm

Anticipated Contract Award Date:

October 1, 2025

Commodity Codes

• NAICS 238390Other Building Finishing Contractors
• NAICS 337214Office Furniture (except Wood) Manufacturing
• NAICS 484210Used Household and Office Goods Moving
• NAICS 493110General Warehousing and Storage

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