Project Information

Bid Title

Tow Rotation Program for Vehicle Towing Services

Issuing Agency

City of Elk Grove

Location

California

Published Date

Jun 18, 2026

Closing Date

Jun 30, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Type	Name(s)	Due Date	Notice of Q & A	Addendum	Department	Posted	Stage
RFP	Tow Rotation Program for Vehicle Towing Services	06/30/26	RFP Package PDF	Q & A PDF Addendum No. 1 PDF	Police Department	6/1/26	Active

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CITY OF ELK GROVE

Request for Qualifications and Applications (RFQ)

For

Tow Rotation Program for Vehicle Towing Services

City Clerk’s Office

City of Elk Grove

8401 Laguna Palms Way

Elk Grove, CA 95758

cityclerk@elkgrove.gov

Application Deadline: Tuesday, June 30, 2026, 4:00 PM PDT

Page 1 of 47

Section

Section 1

Section 2

Section 3

Section 4

Section 5

Section 6

Attachment A

Attachment B

Attachment C

Attachment D

TABLE OF CONTENTS

Contents

Administrative Information

Guidelines for Application Submission

Application Evaluation Criteria and Selection Process

Scope of Services

Rates, Charges and Fees

Tow Rotation Program Application

Standard Contract for Professional Services

Tow Operator / Driver Information (Form CHP 234F)

Tow Truck Inspection Guide (Form CHP 234B)

RFQ Authority References

Page

3

8

10

12

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44

47

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SECTION 1 – ADMINISTRATIVE INFORMATION

1. Introduction

The City of Elk Grove (City) is accepting applications from experienced, qualified tow

companies (hereinafter “Applicant” or “Applicants”) with a tow business located within the

City of Elk Grove to participate in the City’s Tow Rotation Program (“Tow Rotation

Program” or “Program”) administered by the Elk Grove Police Department (EGPD) as

described in this Request for Qualifications (RFQ). The Tow Rotation Program facilitates

the orderly and equitable dispatch of towing services for vehicles involved in traffic-related

incidents, including collisions and violations, that require removal from public roadways to

ensure public safety and traffic flow, and to facilitate the removal of vehicles as otherwise

provided by law. Tow requests will typically refer to vehicle codes towed and stored as

authorized by law, including, but not limited to, California Vehicle Code (“VEH Code”)

section 22651. Approved Applicants are placed on a rotational list and are contacted by

EGPD on a rotating basis to respond to service requests. Applicants interested in

participating in the Tow Rotation Program must submit a complete application

demonstrating compliance with all program requirements. Only those Applicants meeting

the established qualifications will be eligible for inclusion in the rotation list. Participation

in the Program is voluntary. The City will endeavor to systematically utilize the rotation list

but may deviate from the rotation to meet operational needs; the City does not guarantee

that Approved Applicants will be contacted for tow services. Any Applicant, by agreeing

to participate in the program, does not establish a contractual relationship with the City

and is not acting as an agent for the EGPD or the City when performing services under

the Tow Rotation Program.

This solicitation will only be used for the Elk Grove Police Department Tow Rotation

Program specifically for towing vehicles involved in traffic-related incidents that

require towing services for public safety purposes and billed directly to the

vehicle’s registered owner(s) involved. Other City Department(s) may solicit towing

services for City owned and operated vehicles under a separate solicitation at a

future date. Qualifying applicants are welcome to submit applications/proposals to

any and all open solicitations.

2. Key Dates

The following is a tentative schedule of the RFQ key dates. While the City will attempt to

maintain this schedule, the following dates are projections, and the City reserves the right

to modify this schedule as needed to accommodate this completion of this RFQ process.

Description

Release of RFQ:

RFQ Questions Due Date:

City Response to Questions Posted:

Application Submission Deadline:

Anticipated Contract Award Date:

Anticipated Period of Rotation List:

Date

June 1, 2026

June 15, 2026, 4:00 PM PDT

June 17, 2026

June 30, 2026, 4:00 PM PDT

Summer 2026

3 years (Summer 2026 through Summer 2029)

Page 3 of 47

3. Submission Instructions

Applications may be submitted and accepted via mail or electronically.

Mail Submission: Written proposals shall be printed double sided, submitted on 8-1/2” x

11” recycled paper, with easy to read font size and style. Pages shall be numbered,

tabbed, and bound (spiral / comb / three ring binder). Tabbed dividers should separate

and identify the response items described under Section 2: Guidelines for Application

Submission. Submissions must include one signed original, one copy, and one USB Flash

Drive copy of the proposal, sent by mail or hand delivery to the Office of the City Clerk by

4:00 PM PDT on Tuesday, June 30, 2026. Proposals shall be submitted in a sealed

envelope clearly marked “RFQ Tow Rotation Program for Vehicle Towing Services” and

addressed to:

OFFICE OF THE CITY CLERK

CITY OF ELK GROVE

8401 Laguna Palms Way

Elk Grove, CA 95758

Electronic Submission: Proposals may be submitted electronically in pdf form and

emailed to Office of the City Clerk at cityclerk@elkgrove.gov, by 4:00 PM PDT on

Tuesday, June 30, 2026. Large files may be sent using a cloud-based system such as

Dropbox. Service Providers shall be responsible for ensuring that proposals submitted

electronically are received by the City Clerk prior to the deadline. Proposals that are not

received prior to the deadline shall not be considered by the City, even if the late

submission is due to a technical or other error, including, without limitation, the City's

inability to open or access the electronic file. If the proposing Service Provider does not

receive confirmation from the City Clerk that the proposal has been received, Service

Providers should assume the transmission failed and either resubmit or arrange for

another method of delivery. Service Providers are also encouraged to contact the City

Clerk to confirm receipt of their proposal prior to the deadline. Proposals shall not be

accepted by fax.

All Applications, regardless of submission format, shall contain the information set forth

under Section 2: Guidelines for Application Submission.

4. Questions

If any Applicant contemplating submission of an application is in doubt as to the meaning

of any part of the RFQ or other proposed contract documents, the Applicant may submit

questions by e-mail to: Fauna Shrago at fshrago@elkgrove.gov. Such questions shall be

for clarification purposes only. The City must receive all questions no later than the RFQ

Questions Due Date set forth above. Material changes, if any, to the scope of services or

proposal procedures shall only be transmitted by written addendum and posted to the City

website. Addendums and answers to submitted questions will be available via the City of

Elk Grove website under “Notice” for the RFQ announcement.

5. Late Applications

Applications received after the deadline will not be considered. Each Applicant assumes

responsibility for timely submission of its application.

6. Withdrawal of Applications

Applicants may withdraw their applications by a written request signed by the Applicant

Page 4 of 47

prior to the final time and date for the receipt of applications. Once the deadline is past,

Applicants are obligated to fulfill the terms of their application.

7. Application Acceptance and Rejection

The City reserves the right to accept any application, reject any and all applications, and

to call for new RFQ or dispense with the RFQ process in accordance with the Elk Grove

Municipal Code (“EGMC”), as applicable.

8. Applicant’s Cost

Costs of developing applications are entirely the responsibility of the Applicant and shall

not be chargeable in any manner to the City.

9. Acceptance of Application

Any Applicant applying shall thereby automatically agree to each and all the terms,

conditions, provisions, and requirements set forth and contemplated in this RFQ.

10. Acceptance of Application Content

The contents of the application of the successful Applicant(s) will become contractual

obligations to be contained in a formal written contract. Failure of the successful Applicant

to accept these obligations in a formal contract may result in cancellation of the award.

11. Professional Services Contract Term

Should an Applicant be awarded a contract, a Professional Services Contract (Contract)

will be executed between the City and the Applicant. A copy of the Contract is attached to

this RFQ as Attachment A. The anticipated contract period will be a period of 3 years,

unless earlier terminated as provided for in the Contract. It is the City’s sole discretion as

to whether or not any option period(s) will be exercised to extend the term of the Contract.

The option period(s) will be exercised when it is deemed most advantageous to the City

and when the Applicant has performed successfully in accordance with the Scope of

Service and all terms and conditions of the Contract.

12. Towing Rates

The towing rates are listed in Section 5 (Rates, Charges and Fees). Applicants may elect

to charge towing rates at a lower cost, but in no way shall exceed those rates set forth

under Section 5 without prior written approval by the City.

13. Application Evaluation Criteria and Selection Process

Evaluations shall be made based on the criteria noted in Section 3 (Application Evaluation

Criteria and Selection Process). A contract may be awarded to responsible Applicants

who best meet the City’s needs by demonstrating the competence and qualifications

necessary for the satisfactory performance of the required services. Nothing herein shall

obligate the City to award a contract to any responding Applicant. Any contract awarded

will be non-exclusive, and the City reserves the right to seek services from other sources,

in the City’s sole discretion.

14. Register with the California Secretary of State

Unless Applicant is a sole proprietorship, Applicant must be registered and in good

standing with the California Secretary of State within 14 days following notification of the

City’s intent to award a contract to Applicant and prior to execution of a final

contract. Failure to timely register with the Secretary of State may result in the City

awarding the contract to another Applicant. Additional information regarding the

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Commodity Codes

• NAICS 488410Motor Vehicle Towing

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