Project Information

Bid Title

On Call Public Relations Communications

Issuing Agency

Airports Council International

Location

District of Columbia

Published Date

May 7, 2026

Closing Date

Jun 3, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

On-Call Public Relations & Communications

Submission Deadline: Proposals Due 6/3/25

Submitting Organization: Philadelphia International Airport - Department of Aviation

On Call Public Relations Communications

Attachment Preview

For assistance, contact the Contracts

Legislation Ut:

Cherelle Parker, Mayor

Drew Menten

drew.menten@phila.gov

Tracy Borda, CFO and Interim Chief Executive Officer, Departme2n15t-6o8f6-A61v3ia2tion,

Philadelphia International Airport

The City of Philadelphia

WORK SUMMARY:

The City of Philadelphia, Department of Aviation, seeks qualified Applicant(s) to provide On-call

Public Relations and Communications support for the Philadelphia International Airport and

Northeast Philadelphia Airport. The successful respondent is expected to develop

communications strategies, develop content and communications for public information,

social media, digital content, speeches, and talking points that build the reputation and help

promote the programs of the airports to media, airlines, industry stakeholders and the

general public.

PROPOSED COMPENSATION: The not-to-exceed amount of this on-call contract is

$250,000

RFP ISSUE DATE: May 6, 2026

RESPONSE DEADLINE:

No later than 5 pm Philadelphia Time on June 3, 2026 A complete proposal must be

submitted by this time to be considered. Proposals in-process are incomplete.

PRE-PROPOSAL MEETING:

A virtual pre-proposal meeting will be held on May 12, 2026 at 10:30 AM, Philadelphia Time. It

is highly recommended that all proposers attend.

https://teams.microsoft.com/meet/260582457976339?p=N0glbMv9Fod3PepChN

OFFICIAL RFP CONTACT:

Shannon Clark, Procurement Technician 2, PHL, shannon.clark@phl.org

SUBMISSION REQUIREMENTS:

All proposals must be submitted electronically to the correct contract opportunity established

for this RFP (identified by opportunity number) through eContract Philly at

https://philawx.phila.gov/econtract/

REQUEST FOR PROPOSALS FOR

ON-CALL PUBLIC RELATIONS AND COMMUNICATIONS SUPPORT SERVICES

TABLE OF CONTENTS

1. INTRODUCTION................................................................................................................ 4

1.1 Values.................................................................................................................................... 4

1.2 Contracting with the City of Philadelphia .......................................................................... 4

1.3 Contacting Us ....................................................................................................................... 5

1.4 Feedback about this RFP ..................................................................................................... 5

2. THE OPPORTUNITY.............................................................................................................. 6

2.1 Summary .............................................................................................................................. 6

2.2 Background .......................................................................................................................... 6

2.3 RFP Schedule ........................................................................................................................ 8

2.4 Outcome Goals .................................................................................................................... 9

2.5 Award Terms ........................................................................................................................ 9

3. SCOPE OF WORK............................................................................................................ 10

3.1 Description of Services ..................................................................................................... 10

3.2 Contract Management & Payments ................................................................................ 15

4. HOW TO SUBMIT YOUR RESPONSE ............................................................................ 16

4.1 What You Must Include in Your Proposal ........................................................................ 16

4.2 How To Submit Your Application...................................................................................... 19

4.3 Proposal Binding................................................................................................................ 21

5. HOW WE CHOOSE......................................................................................................... 22

6. GENERAL RULES GOVERNING RFPs/PROPOSALS ...................................................... 23

6.1 Health Insurance Portability and Accountability Act (HIPAA)......................................... 24

6.2 Special Rules Applicable to Joint Ventures....................................................................... 24

6.3 Mandatory Political Contribution Disclosures and Penalties......................................... 25

6.4 Political Contribution Limits for City Contractors ........................................................... 25

6.5 City Employee Conflict Provision ...................................................................................... 26

6.6 Reservation of Rights......................................................................................................... 26

6.7 Confidentiality and Public Disclosure .............................................................................. 26

APPENDICES...................................................................................................................... 27

Appendix A – General Provisions............................................................................................ 27

Appendix B - City of Philadelphia Tax and Regulatory Status and Clearance Statement .. 28

Appendix C - City of Philadelphia Insurance Requirements................................................. 29

1. INTRODUCTION

1.1 Values

The City of Philadelphia is committed to ensuring all businesses have access to contracting

opportunities with the City and seeks to promote the economic development of small and local

businesses.

IF ELIGIBLE, YOU ARE ENCOURAGED TO:

✓ Apply for Local Business Entity (LBE) certification with City’s Procurement Department. If

you provide your LBE status and/or promise to have a Local Impact, this must be used by

the contracting department as a positive factor in evaluation and potential selection.

Additionally, some opportunities are exclusively reserved for LBE certified businesses.

✓ Get Paid Faster! Enroll on the Vendor Payment Portal to effortlessly submit electronic

invoices and monitor payment progress 24/7. The process of submitting invoices through

the Vendor Payment Portal is user-friendly, efficient, and free.

1.2 Contracting with the City of Philadelphia

Consistent with our values, the City requires that all contractors and subcontractors comply with all

applicable laws, regulations, and policies, including:

1

CITY BUSINESS

LICENSES AND

PERMIT

REQUIREMENTS

2

PAYMENT OF CITY

BUSINESS TAXES

OR OTHER

INDEBTEDNESS

OWED TO THE CITY

3

CHAPTER 17-1300.

PHILADELPHIA 21ST

CENTURY MINIMUM

WAGE AND BENEFITS

STANDARD

Please closely review the City’s contract attachments including the standard terms and conditions

found in the General Provisions under Appendix A of this RFP. Any contract resulting from this RFP

will incorporate and be governed by these documents.

1.3 Contacting Us

For technical assistance with the eContract Philly website, email eContractPhilly@phila.gov or call

(215) 686-4914.

• Please note the phone number provided is not a live helpline.

• Allow for two (2) business days prior to any application deadline to receive a response to

your request. The City will not extend a deadline even if it has not responded to your

question or request.

• All other questions regarding the RFP, including substantive questions, must be submitted in

accordance with Section 2.3. Applicants are otherwise prohibited from contacting City

representatives concerning this RFP or related matters.

1.4 Feedback about this RFP

The City recently updated the design of the RFP we use for Professional Services and would

like feedback from vendors. If you have feedback you would like to share, please complete

this voluntary survey. Thank you.

Commodity Codes

• NAICS 541820Public Relations Agencies

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