Reciprocating Internal Combustion Engines (RICE) for Ames Municipal Energy Center

Project Information

Bid Title: Reciprocating Internal Combustion Engines (RICE) for Ames Municipal Energy Center
Issuing Agency: City of Ames
Location: Iowa
Published Date: Mar 13, 2026
Closing Date: May 22, 2026
Government Level: State & Local
Status: Closed
Ref. #: 2026-095
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Project Description: Bid Information

Type Request for Proposal

Status Issued

Number 2026-095 (Reciprocating Internal Combustion Engines (RICE) for Ames Municipal Energy Center)

Issue Date & Time 3/13/2026 05:03:04 PM (CT)

Close Date & Time 5/22/2026 02:00:00 PM (CT)

Question Cut Off Date 5/5/2026 05:00:00 PM (CT)

Notes
NOTICE & SCHEDULE OF EVENTS

REQUEST FOR PROPOSAL NO. 2026-095
RECIPROCATING INTERNAL COMBUSTION ENGINES (RICE) FOR AMES MUNICIPAL ENERGY CENTER

The City of Ames (hereinafter referred to as “the City”) is seeking proposals from qualified suppliers to design, engineer, procure, fabricate, assemble, factory test, pack, ship delivery duty paid (DDP) to jobsite, assemble, and set on prepared foundations of three (3) RICE engines for the Electric Services Department.
The preferred method is to submit proposals in AmesBids at amesbids.ionwave.net in the format required, included with these proposal documents with all prices and requested data properly filled in, prior to the time and date proposals are due. If technical issues occur while submitting the proposal, contact the Procurement Specialist for the proposal and determine an alternate method to receive the proposal. Failure to submit the required information may deem the proposal non-responsive. The proposal shall include acknowledgement of receipt of all addenda. Addenda numbers shall be filled in the proposal response.
PROPOSALS will be accepted by the City of Ames until 2:00 PM Local Time on May 22 , 2026, in AmesBids at amesbids.ionwave.net or delivered to City of Ames, Purchasing Attn: Procurement Specialist, 515 Clark Avenue, Ames, IA 50010, City of Ames Contract No. 2026-095. Firms must be a registered supplier to submit a proposal in AmesBids. Proposals shall be uploaded in the Response Attachment in AmesBids. Once proposals have been thoroughly evaluated, the winning proposal will be presented to the approving authority for action thereon.
Questions and requests for clarification of requirements for these services are encouraged. All questions and requests for clarification are to be submitted via AmesBids no later than 5:00 PM Local Time on May 5 , 2026.
Proposals received after 2:00 PM Local Time, May 22 , 2026, will not be accepted. It will be the sole responsibility of the Firm to have their responses submitted in AmesBids before the closing hour and date.
Contact with personnel of the City other than Amanda Moore, Procurement Specialist, regarding this Request for Proposal may be grounds for elimination from the selection process.
The City of Ames Purchasing Division is the only authorized source of proposal documents. Proposal documents obtained from any other source may be incomplete.

It is expressly understood that any costs associated with preparing a proposal shall be at the expense of the Firm.

The City of Ames does hereby reserve the right to reject any or all proposals, to waive informalities, and to make such awards as it shall deem to be in the best interest of the City.

Contact Information

Name Amanda Moore, Procurement Specialist II

Address 515 Clark Ave
PO Box 811
Ames, IA 50010 USA

Phone (515) 239-5183

Fax

Email amanda.moore@cityofames.org

Bid Documents

Document name Format

Bid Invitation
Acrobat / PDF BINVAVL 9166224

Bid Attachments

File Name Description File Size

Instructions, Terms & Conditions, and Insurance Requirements.pdf
Instructions, Terms & Conditions, and Insurance Requirements 330 KB 340984 7275704

C-2520 - RICE Spec_R0.pdf
Specifications 2.19 MB 340984 7275693

Bidder Exceptions and Clarifications.xlsx
Bidder Exceptions and Clarifications 12 KB 340984 7274841

Affirmative Action Compliance Forms 1-17-25 FF.pdf
Affirmative Action Compliance - only required from the awarded bidder 286 KB 340984 6448857
Commodity Codes: NAICS 333618Other Engine Equipment Manufacturing
NAICS 336412Aircraft Engine and Engine Parts Manufacturing
NAICS 541330Engineering Services

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Type	Request for Proposal
Status	Issued
Number	2026-095 (Reciprocating Internal Combustion Engines (RICE) for Ames Municipal Energy Center)
Issue Date & Time	3/13/2026 05:03:04 PM (CT)
Close Date & Time	5/22/2026 02:00:00 PM (CT)
Question Cut Off Date	5/5/2026 05:00:00 PM (CT)
Notes	NOTICE & SCHEDULE OF EVENTS REQUEST FOR PROPOSAL NO. 2026-095 RECIPROCATING INTERNAL COMBUSTION ENGINES (RICE) FOR AMES MUNICIPAL ENERGY CENTER The City of Ames (hereinafter referred to as “the City”) is seeking proposals from qualified suppliers to design, engineer, procure, fabricate, assemble, factory test, pack, ship delivery duty paid (DDP) to jobsite, assemble, and set on prepared foundations of three (3) RICE engines for the Electric Services Department. The preferred method is to submit proposals in AmesBids at amesbids.ionwave.net in the format required, included with these proposal documents with all prices and requested data properly filled in, prior to the time and date proposals are due. If technical issues occur while submitting the proposal, contact the Procurement Specialist for the proposal and determine an alternate method to receive the proposal. Failure to submit the required information may deem the proposal non-responsive. The proposal shall include acknowledgement of receipt of all addenda. Addenda numbers shall be filled in the proposal response. PROPOSALS will be accepted by the City of Ames until 2:00 PM Local Time on May 22 , 2026, in AmesBids at amesbids.ionwave.net or delivered to City of Ames, Purchasing Attn: Procurement Specialist, 515 Clark Avenue, Ames, IA 50010, City of Ames Contract No. 2026-095. Firms must be a registered supplier to submit a proposal in AmesBids. Proposals shall be uploaded in the Response Attachment in AmesBids. Once proposals have been thoroughly evaluated, the winning proposal will be presented to the approving authority for action thereon. Questions and requests for clarification of requirements for these services are encouraged. All questions and requests for clarification are to be submitted via AmesBids no later than 5:00 PM Local Time on May 5 , 2026. Proposals received after 2:00 PM Local Time, May 22 , 2026, will not be accepted. It will be the sole responsibility of the Firm to have their responses submitted in AmesBids before the closing hour and date. Contact with personnel of the City other than Amanda Moore, Procurement Specialist, regarding this Request for Proposal may be grounds for elimination from the selection process. The City of Ames Purchasing Division is the only authorized source of proposal documents. Proposal documents obtained from any other source may be incomplete. It is expressly understood that any costs associated with preparing a proposal shall be at the expense of the Firm. The City of Ames does hereby reserve the right to reject any or all proposals, to waive informalities, and to make such awards as it shall deem to be in the best interest of the City.

Name	Amanda Moore, Procurement Specialist II
Address	515 Clark Ave PO Box 811 Ames, IA 50010 USA
Phone	(515) 239-5183
Fax
Email	amanda.moore@cityofames.org

Reciprocating Internal Combustion Engines (RICE) for Ames Municipal Energy Center

Project Information

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