Project Information

Bid Title

Access Control System Replacement and Maintenance

Issuing Agency

County of San Mateo

Location

California

Published Date

Sep 9, 2026

Closing Date

Oct 14, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Project ID:

Title: Access Control System Replacement and Maintenance

Addenda: 0

Release Date: 9/9/2026

Due Date: 10/14/2026

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Access Control System Replacement and Maintenance

Request for Proposals

Public Works - Administration Services - BSS

68002

Project ID: 2026-RFP-00546

Release Date: Wednesday, September 9, 2026

· Due Date: Wednesday, October 14, 2026 3:00pm

Posted Wednesday, September 9, 2026 3:00pm

All dates & times in Pacific Time - Los Angeles

Draft Response Events RSVP No Bid34 days, 20 hours, 35 minutes

Post Information

Posted At:Wed, Sep 9, 2026 3:00 PM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

The Department of Public Works is seeking proposals from qualified vendors to replace the County’s existing access control systems with a modern, centralized, and open-architecture solution across more than 40 County locations.

The County currently operates the P2000 access control system from Johnson Controls across the majority of its facilities, with one building utilizing a standalone system provided by Open Options.

The selected firm for this equipment, services and installation contract will be responsible for the comprehensive delivery of the new system, including planning, procurement, installation, configuration, and integration, and a separate contract will be awarded for ongoing support, in accordance with the project design and specifications.

Background

The Department plans, designs, constructs, operates, manages and maintains all County-owned facilities to ensure they are safe and accessible to residents and clients of County agencies, the general public, and County employees. The Department has a budget of approximately $200 million and is staffed with over 300 employees in five divisions: Administrative Services, Airports, Engineering and Resource Protection, Facility Services, and Road Services, supporting the 46 special districts governed by the Board of Supervisors and administered by the Department.

Timeline

RFP Released:

September 9, 2026

Pre-Proposal Meeting (Mandatory):

September 23, 2026, 10:00am

In-Person Mandatory Meeting (Attendance will be recorded):
455 County Center, 4th Floor - Room 402
Redwood City, CA 94063

Deadline for Questions, Comments and Contract Exceptions:

September 30, 2026, 3:00pm

Question Response Deadline:

October 7, 2026, 3:00pm

Proposal Due Date and Time:

October 14, 2026, 3:00pm

Proposal Evaluation Period:

October 15, 2026 through October 23, 2026

Issue Notice of Intent to Award:

October 26, 2026

Anticipated Contract Award Date:

December 8, 2026

Commodity Codes

• NAICS 561621Security Systems Services (except Locksmiths)

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