Project Information

Bid Title

Bid No. 26-010SWOP4G Rock Salt

Issuing Agency

City of Dayton

Location

Ohio

Published Date

Jun 4, 2026

Closing Date

Jul 2, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-010SWOP4G

Original Source

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Bid Documents

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Project Description

Bid Number:	26-010SWOP4G
Bid Title:	Bid No. 26-010SWOP4G Rock Salt
Category:	Procurement
Status:	Open

Description: Electronic bids are due by July 2, 2026 no later than 10:00 AM (Dayton Local Time). Publication Date/Time: 6/4/2026 4:17 PM Closing Date/Time: 7/2/2026 10:00 AM Related Documents: Rock Salt Bid No. 26-010SWOP4G Pricing Spreadsheet Part No. I of II Rock Salt Bid No. 26-010SWOP4G Pricing Spreadsheet Part No. II of II

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SPECIFICATIONS

*****

ROCK SALT Part I of II

Bid No. 26-010SWOP4G

SOUTHWEST OHIO

PURCHASERS FOR GOVERNMENT

*****

Company Name: _________________________________________________

Contact Person: __________________________________________________

Address: ________________________________________________________

City, State, & Zip: ________________________________________________

Phone No: ______________________

***Bid Opening time/Date: 10:00 A.M. local (Dayton OH) time on

July 2, 2026***

1

LEGAL NOTICE NO. 26-010SWOP4G

Electronic bids will be received by the City of Dayton (“City”), on behalf of participating entities of Southwest

Ohio Purchasers for Government (“SWOP4G”). Bids must be received by the Division of Procurement no later

than 10:00 A.M. local Dayton, Ohio time on July 2, 2026, via email only to bids@daytonohio.gov with the

subject line: “Bid No. 26-010SWOP4G Rock Salt.”

All bids shall be submitted in PDF format. Paper, telephone, or faxed submissions will not be accepted.

The City’s email system has a maximum incoming message capacity of twenty (20) megabytes, including

attachments. If a bid exceeds this limit, the bidder shall submit the bid in multiple emails. If submitted in multiple

parts, the subject line shall clearly identify the Bid Number and applicable part number (e.g., “Bid No. 26-

010SWOP4G Part 1,” “Part 2,” etc.).

Bids must be received by the Division of Procurement prior to the stated deadline. Transmission time or delayed

email delivery shall not excuse late submissions.

Bids will be publicly opened via Zoom as described below. Bid results will be posted on the SWOP4G website

following the public opening.

BID OPENING

Topic: SWOP4G BID NO. 26-010SWOP4G

Time: Jul 2, 2026 10:00 AM Eastern Time (US and Canada)

Join Zoom Meeting

https://us04web.zoom.us/j/71657061840?pwd=rsDZRN1xBCR1phbYjptPcjK9EYHvQ9.1

Meeting ID: 716 5706 1840

Passcode: 9SSb9V

BID DOCUMENTS AND CONTACT INFORMATION

Detailed specifications, bid forms, and instructions are available on the following websites:

https://www.daytonohio.gov/bids.aspx

https://swop4g.org/

Additional information regarding this solicitation may be obtained from:

Zachary Lee

Buyer

City of Dayton, Ohio

Department of Finance

Division of Procurement

101 W. Third Street

Dayton, Ohio 45402

Phone: 937-333-4003

Email: zachary.lee@daytonohio.gov

2

BID GUARANTY AND PERFORMANCE BOND REQUIREMENTS

Each bid shall be accompanied by either:

• A certified check drawn on a solvent bank and payable to the City of Dayton; or

• A bid bond issued by a surety company authorized to conduct business in the State of Ohio.

The amount of the bid guaranty shall not be less than five percent (5%) of the total estimated annual value of

the vendor’s submitted bid. Participating Entities may, at their discretion, require the successful bidder to furnish

a one hundred percent (100%) performance bond based upon the awarded tonnage for that Entity. If required,

the performance bond shall be furnished within ten (10) calendar days following written notice of award. Failure

to execute required purchase orders, agreements, or other required award documents, or failure to furnish

required bonding, may result in forfeiture of the bid guaranty.

INFORMATION FOR BIDDERS

The City’s Division of Procurement has agreed to advertise and solicit bids on behalf of participating SWOP4G

entities to obtain competitive pricing and a reliable supply of rock salt. Bidders should carefully review all

solicitation documents, specifications, pricing schedules, and contract requirements prior to submitting a bid.

Please fill in Grey Shaded Areas Electronically using Part II. Part II shall be submitted in EXCEL.

The quantities identified in this solicitation are estimates only and are provided solely for bid evaluation and

planning purposes. Actual quantities purchased may vary based on the needs of participating entities. No

minimum purchase quantity is guaranteed.

Each participating entity will issue its own purchase order, letter of intent or other authorization and shall be

responsible for its own ordering and payment obligations under any resulting contract.

All bids must comply with the requirements of this solicitation. Bids containing unsolicited conditions,

unauthorized alternates, or material deviations may be deemed non-responsive and rejected. The City and

participating entities reserve the right to reject any and all bids and to waive minor informalities when deemed

to be in their best interest.

Failure of the Vendor to comply with the specifications or terms of any resulting agreement may result in

cancellation of all or part of the award, procurement from alternate sources, and recovery of any excess costs

incurred by participating entities.

Questions regarding this solicitation must be submitted in writing to Zachary Lee at

zachary.lee@daytonohio.gov no later than 3:00 PM on June 16, 2026. Responses to questions will be posted by

the close of business on June 23, 2026.

NON-DISCRIMINATION

The City does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, sexual

orientation, or gender identity in employment, contracting, or the provision of services. The Vendor shall comply

with all applicable federal, state, and local non-discrimination laws and regulations. The Vendor shall ensure

that all subcontractors performing work under this contract comply with the requirements of this section.

3

GENERAL CONDITIONS

1. Unless otherwise specified, each participating entity reserves the right to accept any part or parts of this bid.

In the event of a discrepancy between a unit price and an extended price, the unit price shall govern.

2. Title to and risk of loss for all materials shall remain with the Vendor until the materials have been delivered

in a complete and conforming condition to the location specified by the participating entity and accepted by

the participating entity. All shipments shall be F.O.B. destination unless otherwise specified. A packing slip

shall accompany each shipment. If delivery is made to a consignee or agent of a participating Entity, a copy

of the packing slip shall be provided concurrently to the participating entity.

Scale tickets and weight documentation requirements shall be governed by the Technical Specifications

section of this bid. If required shipment documentation is not provided, the participating entity may rely on

its own records, certified scale tickets, receiving records, or other available documentation for verification

purposes.

3. In the event of default by the Vendor, the participating entities may procure the required goods from

alternative sources and hold the Vendor responsible for any excess costs reasonably incurred as a result of

such default.

4. All prices shall be submitted in the units of measure specified in this solicitation.

5. References in the specifications to a trade name, manufacture’s catalog, or model number are for

descriptive purposes only and establish the minimum standard of quality and performance required. Any

proposed substitution or deviation must be clearly identified in the bid and approved by the participating

entity. All materials furnished shall meet or exceed the requirements of the Technical Specifications.

6. The Vendor shall defend, indemnify, and hold harmless the City and participating entities from and against

any claims, damages, losses, liabilities, and expenses, including reasonable attorney fees, arising from:

(a) any actual or alleged infringement or alleged infringement of a patent, copyright, trademark, or other

intellectual property right related to materials furnished under the contract; and

(b) the negligent acts or omissions of the Vendor, its employees, agents, or subcontractors in the

performance of this contract.

7. Samples requested during the evaluation process, shall be provided at no cost to the City or participating

entities. Samples may be retained, consumed, or destroyed during evaluation. Any sample not destroyed

may be returned upon written request at the Bidder’s expense.

4

SOUTHWEST OHIO PURCHASERS FOR GOVERNMENT (SWOP4G)

ROCK SALT

GENERAL SPECIFICATIONS

1.0 PURPOSE AND TERM OF AGREEMENT

The purpose of this solicitation is to establish firm based pricing for the purchase and delivery of rock

salt (sodium chloride) for participating entities.

The initial contract term shall commence August 1, 2026, through July 31, 2027. Materials shall be

furnished on an as-needed basis throughout the contract term in accordance with the requirements of this

solicitation.

The contract may be renewed for one (1) additional twelve (12) month term through July 31, 2028, upon

the mutual written agreement of the participating entities and the vendor. Renewal is not automatic. If

renewal is being considered, the City of Dayton or designated lead entity will issue renewal

documentation approximately thirty (30) days prior to the expiration of the current contract term.

Prices shall remain firm throughout the contract term.

2.0 DELIVERY

The Vendor shall furnish and deliver rock salt on an as-needed basis to participating entities at the

delivery locations identified in the Delivery and Invoicing Address Schedule. This is a requirements-

type contract; quantities are estimates only, and no minimum purchase quantities are guaranteed.

Each participating entity shall issue its own purchase order, blanket purchase order, contract, letter of

intent, or other authorization document for its estimated requirements.

Unless otherwise approved by the participating entities, deliveries shall be made between 7:00 a.m. and

3:00 p.m., Monday through Friday. Delivery and invoicing addresses may be updated upon written

notice.

The Vendor and participating entities shall coordinate deliveries through their designated points of

contact. Upon receipt of an order, the Vendor shall provide an order confirmation and estimated delivery

date.

Confirmed order shall establish delivery priority except during emergency, shortage or force majeure

conditions as provided elsewhere in this solicitation. During such conditions, delivery priorities may be

adjusted based on operational needs, inventory levels, weather conditions, transportation limitations, or

supply constraints. The Vendor shall provide reasonable notice of any anticipated delays or delivery

adjustments when practicable.

Invoices shall be submitted directly to the participating entity receiving shipment.

3.0 STOCKPILE REQUIREMENTS

The vendor shall maintain sufficient supply availability and logistical capability to support anticipated

seasonal demand throughout the contract term.

Upon request, the vendor shall provide:

5

Commodity Codes

• NAICS 325998All Other Miscellaneous Chemical Product and Preparation Manufacturing

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