Project Information

Bid Title

MSW & RECYCLING COMPACTOR EQUIPMENT PCSW

Issuing Agency

Portage County

Location

Wisconsin

Published Date

Apr 6, 2026

Closing Date

May 14, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-15PC

Original Source

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Project Description

Bid Number:	2026-15PC
Bid Title:	MSW & RECYCLING COMPACTOR EQUIPMENT PCSW
Category:	General
Status:	Open

Description: The County of Portage Wisconsin (County), through its Purchasing Department (Purchasing), requests bids for two compactors, an MSW and Recycling Compactor. Publication Date/Time: 4/6/2026 12:01 AM Closing Date/Time: 5/14/2026 2:00 PM Addendum Date/Time: 05/04/2026 Pre-bid Meeting: 04/30/2026 Contact Person: Chris Schultz schultzc@co.portage.wi.gov Business Hours: 8-4PM Related Documents: 2026-15PC Bid Document

Attachment Preview

REQUEST FOR BID (RFB)

FOR

MSW & Recycling

Compactor Equipment

Portage County Solid Waste

BID #2026-15PC

Issued by:

Portage County

Purchasing Department

Bids must be submitted:

No later than 2:00 PM 05/14/2026 to:

Portage County Purchasing

1462 Strongs Ave

Stevens Point WI 54481

LATE BIDS WILL BE REJECTED

There will be a public opening for this Bid

1462 Strongs Ave

Stevens Point WI 54481

For further information regarding this

RFB contact Chris Schultz

At (715) 346-1393

Email: schultzc@co.portage.wi.gov

Issued: 04/07/2026

PORTAGE COUNTY

WISCONSIN

BID #2026-15PC

PAGE 2 OF 25

TABLE OF CONTENTS

SECTION SUBJECT

PAGE #

1. GENERAL INFORMATION AND SCOPE .......................................................................................... 3

2. CONTRACT TERM................................................................................................................................... 6

3. PRE-BID SITE VISIT ............................................................................................................................... 7

4. QUESTIONS ............................................................................................................................................... 7

5. METHOD OF BID ..................................................................................................................................... 7

6. BID SUBMISSION .................................................................................................................................... 7

7. BID RESPONSE REQUIREMENTS ..................................................................................................... 8

8. METHOD OF AWARD ............................................................................................................................ 8

9. BIDDER/CONTRACTOR QUALIFICATIONS .................................................................................. 8

10. PRODUCT INFORMATION................................................................................................................... 9

11. EXECUTION............................................................................................................................................ 12

12. CLOSEOUT PROCEDURES ................................................................................................................ 12

13. SUBCONTRACTING OR THIRD PARTY PAYMENTS ............................................................... 12

14. FIRM PRICES ......................................................................................................................................... 14

15. CONTRACT CANCELLATION ........................................................................................................... 14

16. APPEALS PROCESS ............................................................................................................................. 14

ATTACHMENT A – SIGNATURE AND AUTHORITY AFFIDAVIT FORM

ATTACHMENT B – REFERENCES SHEET

ATTACHMENT C – BID OFFER FORM C-1, C-2, and ALT-1

ATTACHMENT D – STANDARD TERMS AND CONDITIONS

ATTACHMENT E – MAPS & DRAWING OF TENTATIVE COMPACTOR LOCATIONS

PORTAGE COUNTY

WISCONSIN

BID #2026-15PC

PAGE 3 OF 25

1. GENERAL INFORMATION AND SCOPE

1.1 GENERAL INFORMATION

The County of Portage Wisconsin (County), through its Purchasing Department (Purchasing), requests bids for

two compactors, an MSW and Recycling Compactor.

The attached Standard Terms and Conditions shall govern this bid unless specifically modified in these bid

documents. Conditions of bid that include the word "must" or "shall,” describe a mandatory requirement. All

specifications are defined as mandatory minimum requirements unless otherwise stated. If no bidder is able to

comply with a given specification or condition of bid, purchasing reserves the right to delete that specification or

condition of bid. Failure to meet specification requirements shall disqualify your bid. Vendors may not submit

their own contract document as a substitute for these terms and conditions.

1.2 SUMMARY

1.2.1 Furnish all labor, materials, equipment, and incidentals required to install the Municipal Solid Waste

(MSW) and Recycling compactors’ equipment packages.

1.2.2 Contractor shall assume and acknowledge full and complete responsibility for the suitability, adequacy,

and safety of design, construction, and performance of equipment designed or furnished by the

Contractor, including Supplier and subcontractor. All equipment must meet all applicable local, state and

federal requirements including OSHA.

1.2.3 Owner will furnish the required certificates of tax exemption to Contractor for use in purchase of the

compactor equipment. Contractor shall be responsible for all aspects of the Compactor Equipment per

the specifications and drawing in order to provide a complete and operable compactor system.

1.2.4 Section includes:

1.2.4.1 MSW Compactor Equipment Package (MSW compactor)

1.2.4.2 Recycling Compactor Equipment Package (Recycling compactor)

1.3 REFERENCES

1.3.1 American National Standards Institute (ANSI)-ANSI Z245.2 (2013) - Safety Requirements for Installation,

Maintenance, and Operation of Stationary Compactors.

1.3.2 National Electrical Manufacturer Association (NEMA)

1.3.3 National Electric Code (NEC)

1.3.4 National Fire Protection Association (NFPA)-NFPA 820 - Fire Protection in Wastewater Treatment and

Collection Facilities

1.3.5 Underwriters Laboratories Inc.-UL 508A - Industrial Control Panels

1.4 SYSTEM DESCRIPTION

1.4.1 Performance Requirement

1.4.1.1 The MSW and Recycling compactors shall consist of fully operational stationary compactor systems

for loading and compacting materials into semi-trailers.

1.4.1.2 Custom hoppers shall be included with the MSW and Recycling compactors to allow for materials to

be top loaded using a front-end loader, CAT 950G with a 4-yard bucket that is approximately

9’8”wide.

1.4.1.3 The compactor equipment shall be designed for continuous operation in an unheated indoor

environment.

1.4.1.4 The MSW compactor shall be sized appropriately to manage a minimum of 50,000 tons of MSW and

C&D waste per year operating six (6) days per week (a minimum of 150 tons per day).

1.4.1.5 The Recycling compactor shall be sized appropriately to manage a minimum of 5,000 tons of

recyclables per year operating five (5) days per week.

1.5 SUBMITTALS

PORTAGE COUNTY

WISCONSIN

BID #2026-15PC

PAGE 4 OF 25

1.5.1 Provide electronic copies of all product data and shop drawings in sufficient detail to confirm compliance

with the requirements of this section as necessary for Engineer approval. Submit product data and shop

drawings in one complete submittal package.

1.5.2 Submit in accordance with “Submittals” the following information:

1.5.2.1 Complete assembly and installation drawings with specifically prepared technical data.

1.5.2.2 Drawings showing interconnections between equipment necessary to provide complete system.

1.5.2.3 Descriptive information on material and equipment furnished.

1.5.2.4 Hydraulic system performance calculations.

1.5.2.5 Materials of construction, cross-sectional drawings.

1.5.2.6 Detailed general arrangement drawing showing installed packer assembly, ram assembly, power unit,

custom hopper, and accessories.

1.5.2.7 Specifically prepared wiring diagrams.

1.5.2.8 Written description of operation.

1.5.2.9 Project schedule.

1.5.2.10

Product data and ISA Standard Specification sheets for all products.

1.5.2.11

Operation and Maintenance Manuals for each product.

1.5.2.12

Sufficient information to show compliance with the specifications.

1.5.2.13

A list of deviations from the specifications if any.

1.5.3 Test Results

1.5.3.1 Submit electronic copies of all test results to the Engineer, including any from the factory upon

request of the County.

1.5.4 Credentials and Statements of Qualifications

1.5.4.1 Name of manufacturer.

1.5.4.2 Type and model.

1.5.4.3 Complete performance data.

1.5.4.4 Data on shop coatings.

1.5.4.5 Detailed specifications for control systems.

1.5.4.6 Manufacturer installation guidance.

1.5.4.7 Compactor operation and maintenance manual.

1.5.4.8 Spare parts and maintenance support.

1.6 DELIVERY, STORAGE, AND HANDLING

1.6.1 Deliver product to site. Perform receipt inspection including calibration check of all instrumentation. All

exposed openings and conduits shall be sealed.

1.6.2 Contractor shall provide rigging and storage instructions.

1.6.3 Contractor shall provide instructions for pieces of equipment that must be removed and/or unlocked

before attempting to start unit.

1.6.4 Store and protect product.

1.6.5 Handle product in accordance with manufacturer’s recommendations.

1.7 QUALITY ASSURANCE

1.7.1 It is the intent of these specifications to procure a quality product by an established manufacturer of the

latest design. The cost of the equipment shall include all royalties and costs arising from patents and

licenses associated with furnishing the specified equipment.

1.7.2 All materials shall be designed to withstand stresses encountered in continuous operation, fabrication,

and erection. All equipment shall be of corrosion resistant materials or shall be suitably protected by the

Contractor with corrosion resistant industrial coatings. Materials shall be appropriate for intended

application.

1.7.3 Material for which no detailed specifications are given shall:

PORTAGE COUNTY

WISCONSIN

BID #2026-15PC

PAGE 5 OF 25

1.7.3.1 Meet the particular industry standard for the material used.

1.7.3.2 Meet the specifications of ASTM, ANSI or SAE for metals and plastics for the use intended.

1.7.3.3 Not to be used unless it has previously been used for a like purpose for a sufficient length of time in

the field or under field or under field simulated laboratory conditions to demonstrate its successful

use.

1.7.4 Components and assemblies with equipment unit as a whole shall meet standards of:

1.7.4.1 ANSI

1.7.4.2 NEMA

1.7.4.3 OSHA requirements and safety codes.

1.7.5 Manufacturer Qualifications

1.7.5.1 The MSW and Recycling compactors shall be furnished by a single source Contractor experienced,

reputable, and regularly engaged in design and fabrication of stationary compactor units of similar

type and size.

1.7.5.2 The compactor Contractor shall have at least five years of experience in the design, application, and

manufacture of these systems and shall submit a list of not less than five operating installations.

1.7.5.3 The compactor Contractor shall have at least five years of experience in providing parts and

maintenance to systems manufactured and installed by the Contractor and shall submit a list of not

less than five installations provided maintenance support.

1.7.6 Factory Assembly

1.7.6.1 As much of the fabrication as possible, but no less than 75%, shall be performed at the Contractor’s

facility.

1.7.6.2 The Contractor’s facility shall be capable of fabrication of equipment of the sizes required in these

specifications.

1.7.7 Factory Testing

1.7.7.1 The compactor units shall be factory tested at the manufacturer’s facility prior to shipment.

1.7.7.2 The test records shall be included in the operation and maintenance manual.

1.8 SAFETY REQUIREMENTS

1.8.1 The compactors shall be furnished with adequate protective devices in accordance with OSHA and local

safety code requirements.

1.8.2 Moving parts which are hazardous to personnel shall be suitably guarded. Electrical shock protection

shall be provided. Hot surfaces shall be labeled.

1.8.3 Adequate safety alarms and automatic shut-down devices shall be provided to prevent unsafe operation

or hazardous events.

1.8.4 Hopper and other accessories shall be designed to allow compactor operations in a safe manner.

1.9 MAINTENANCE REQUIREMENTS

1.9.1 All replaceable parts shall be manufactured to definite standards for tolerance, and finish in order that

any such part may be field installed without further machining or fitting. All parts shall be permanently

and legibly marked with original manufacturer’s part number where practical. Parts or assemblies that

require “fitting” for proper assembly shall be identified and separately listed in parts manual.

1.9.2 Contractor to have sufficient service technicians (quantity and proximity of technician) to respond to

onsite emergency service. Contractor shall provide a list of technicians available for on-call maintenance

service including response time and distance from site. Contractor maintenance service response time

shall be less than 48-hours and located less than 8-hours’ drive away from the site.

1.9.3 Contractor shall provide a list of recommended spare parts and a price list for the spare parts. Contractor

shall include an anticipated lead-time to obtain spare parts. Parts must be in stock in the United States.

1.10 PROJECT/SITE REQUIREMENTS

Commodity Codes

• NAICS 562111Solid Waste Collection
• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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