Project Information

Bid Title

26010 - District Wireless Refresh [Due: 12/15/2025 ]

Issuing Agency

Tulsa Public Schools

Location

Oklahoma

Published Date

Nov 13, 2025

Closing Date

Dec 15, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

26010 - District Wireless Refresh

26010 - District Wireless Refresh
[Due: 12/15/2025]

RFP Number	26010
Issue Date	10/29/2025
Due Date	12/15/2025 11am
Documents	RFP Site List Addendum 1 Sites with AP Counts

Attachment Preview

E-Rate Request for Proposal # 26010

FCC Form 470 # 260003758

2026-2027 Network Wireless Refresh

Request for Proposal #26010

District Wireless Refresh

Tulsa Public Schools is inviting proposals to enter into pricing agreements with the most responsive

and responsible vendor to purchase wireless network infrastructure in accordance with the terms

and conditions detailed herein.

Proposals will be accepted until December 15, 2025, at 11a.m. Proposals received after this time

will not be accepted. One (1) original and one (1) thumb drive of your proposal must be

submitted. No award will be made until Tulsa Public Schools has had sufficient time to evaluate

the proposals. Tulsa Public Schools reserves the right to contract in the best interest of the district.

Responses must be sealed and marked on the lower left-hand corner with the proposal name and

number, name and address of the vendor, and opening date and time. Fax/electronic responses

cannot be accepted. Address and mail or deliver all proposals and accessory documents

(including samples) to:

Rachael Vejraska CPPB, NIGP-CPP

Tulsa Public Schools

3027 South New Haven, Room 525

Tulsa, Oklahoma 74114

Inquiries for information regarding procurement procedures, proposal submission requirements, or

other fiscal/administrative concerns shall be directed to my office at RFP@tulsaschools.org

Thank you for your participation.

Rachael Vejraska Director Materials Management

E-Rate Request for Proposal # 26010

FCC Form 470 # 260003758

2026-2027 Network Wireless Refresh

TABLE OF CONTENTS

● RFP Timeline

● Job Walk – Mandatory

● Proposal Specifications and Requirements

● E-Rate Requirements

● Pricing Requirements

● Evaluation Criteria

● Required Forms

o PROPOSAL FORM – Pricing Authorization – ATTACHMENT A

o PROPOSAL FORM – Experience & References – ATTACHMENT B

o PROPOSAL FORM – District Required Forms – ATTACHMENT C-F

E-Rate Request for Proposal # 26010

FCC Form 470 # 260003758

2026-2027 Network Wireless Refresh

PROJECTED TIMELINE FOR PROPOSAL SOLICITATION PROCESS

FCC Form 470/RFP Release

Wednesday, October 29, 2025.

Mandatory Job Walk

Deadline for vendor questions (Email questions to:

RFP@tulsaschools.org)

Monday, November 10, 2025,

10 am CST.

Tuesday, November 11, 2025,

10:00 am CST.

Note: Reference “RFP #26010 Questions” in the subject line of your

email.

Questions & Answers posted www.usac.org and Tulsa Public Schools

Purchase Bids - https://www.tulsaschools.org/connect-with-

us/partner-with-us/purchase-bids as an Addendum to the RFP for

all participating vendors to download/review.

Deadline for submission of RFP responses.

On or before

Friday, November 14, 2025.

Monday, December 15, 2025

11:30 am CST.

MANDATORY JOB WAL

Mandatory Job Walk

Monday, November 10, 2025, 10 am CST at the Central

Middle School located at 3101 W Edison Street.

Central Middle School

Central High School (705)

Greenwood Leadership Academy

(Fka Academy Central Elem)

84699

16075580

84697

School

School

School

3101 W Edison St

3101 West Edison Street

1789 W Seminole St

74127

74127

74127

E-Rate Request for Proposal # 26010

FCC Form 470 # 260003758

2026-2027 Network Wireless Refresh

Request for Proposal #26010

District Wireless Refresh

1. PURPOSE: Tulsa Public Schools (“TPS”, the “District”) wishes to purchase a comprehensive,

enterprise-class wireless network solution from the most responsive and responsible vendor per

the terms and conditions detailed here in.

The district is looking to replace aging wireless network infrastructure in support of the

current and future technology needs of Tulsa Public Schools. It is the intent of the district

to file an E-rate application for Funding Year 2026-2027 for the equipment and services

included in this Request for Proposal. The start of service is not dependent on receipt of E-

rate funds however; the proposer understands and accepts that the district will request

reimbursement from USAC using the SPI method once the Funding Commitment Decision

Letter is received. Full implementation of the project may be dependent upon receipt of E-

rate funding and other factors unknown to the district at this time.

2. BACKGROUND: TPS is the largest school district in northeastern Oklahoma. The district

contributes significantly to the economic base of the area, employing over 5,520

employees. Approximately 33,200 students are enrolled in over 44 elementary/Pre-K schools, 9

middle and junior high schools, and 9 senior high schools as well as over 7 special programs

around the district.

3. PERIOD OF CONTRACT PERFORMANCE: The period of performance for goods and services

received subject to this solicitation and any resulting agreement shall be from award through June

30, 2026, with five (5) annual one (1) year renewals.

1st renewal July 1, 2026 - September 30, 2027

2nd renewal July 1, 2027 - September 30, 2028

3rd renewal July 1, 2028 - September 30, 2029

4th renewal July 1, 2029 - September 30, 2030

5th renewal July 1, 2030 - September 30, 2031

4. CONTRACT ADMINISTRATOR: The following individuals shall serve as the monitor of the

conditions of the contract and shall work directly with the contractor on a regular basis in scheduling

and coordinating performance of services, answering technical questions in connection with the

scope of work, and providing general direction under the resulting contract: Kevin Williams, Data

Engineer II.

5. VOLUME: No guarantee is made as to the dollar volume of this contract. Quantity discounts

should be listed on Attachment A

6. QUESTIONS REGARDING THE RFP: Email any technical issue and specification

questions pertaining to this RFP to RFP@tulsaschools.org by November 10, 2025, 10:00 a.m.

E-Rate Request for Proposal # 26010

FCC Form 470 # 260003758

2026-2027 Network Wireless Refresh

CST. Include a phone number and specifically reference the section of the RFP in question. All

questions must be submitted in writing. Questions and answers will be distributed to all suppliers

solicited to avoid any unfair advantage. These guidelines for communication have been

established to ensure a fair and equitable evaluation process for all respondents. Any attempt to

bypass the above lines of communication may be perceived as establishing an unfair or biased

process and could lead to disqualification as a potential supplier. Any statements made by the

district representatives do not modify the terms, conditions, and specifications of this RFP. Any

changes to this RFP will be issued in a written addendum to the solicitation.

7. SCOPE OF WORK/REQUIREMENTS:

General performance tasks: All respondents must have a Service Provider Identification Number

(SPIN) ID issued by the Universal Services Administrative Company (www.usac.org). Vendors

shall provide the District with a proposal that includes the hardware, any necessary connecting

cables, installation and services for the school locations listed in Exhibit I. Project management

and engineering are also to be included in the proposal. Delivery will be staged as agreed upon by

the contract administrator, director of Client Services, district project manager, and the vendor

project manager. Offeror is to remove current equipment, dispose of old equipment, inventory, and

provide the district with supporting spreadsheet report of inventory by equipment removed. This

report should include site name, room number, model number, and serial number.

7.1 CURRENT ENVIRONMENT: TPS currently maintains two data centers (DC), known as

Education Service Center (ESC) and Transportation (TSC).

7.1.1 All network traffic currently flows from each school location back to the ESC or TSC via 2

20Gbps Cox VPLS Metro Ethernet circuits. The dual core sites each maintain a 20Gbps link to the

Internet and dedicated 10Gbps circuit between ESC and TSC data centers via Cox circuits. The

ESC location houses six (6) floors connected to the ESC DC via 10Gbps multimode fiber optic

connections.

7.1.2 Wireless infrastructure consists of the following

o Approximately 4,000 AP’s utilizing Cisco AP3802I-B-K9, Cisco AP1815W-B-K9 in

classrooms & Cisco AP1562I-B-K9 outdoor use.

o Cisco ISE, ESC two policy servers, one admin server & 1 Monitoring server, TSC two

policy servers, one admin server and one monitoring server, All are vm’s running on

VMware.

o 4 Cisco Catalyst 9800-80 Wireless controllers

o two at the ESC Data Center

o two at the TSC Data Center

o 1 Cisco DNA Management Appliance, for device profiling, device health and reporting

• Switching infrastructure consists of the following

o

Cisco Nexus 9k series in the core data centers configured in a leaf/spine design

running OSPF routing protocol. The current design has a datacenter core with top-of-rack

switches providing connectivity as needed utilizing multimode fiber optic connections. All

current Nexus switching uses 40Gig uplinks with dual connectivity. Internet and network

connectivity to the metro “E” network also terminates here.

o

Cisco 9300s at the school locations configured for layer three at each ingress point

from Cox per location. Also, Voice over IP (Voip) connectivity at the schools.

o

Cisco 9300-48UXM switches deployed to provide POE connectivity for the currently

installed access points in the classrooms

o

Cisco 9200L switches are used for data and Voice over IP (VOIP) connectivity at

schools.

o

The C9200L switches are set up in a standalone or stacked configuration.

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