Project Information

Bid Title

Village RFP - Planning Consultant Services

Issuing Agency

Town of Victor, NY

Location

New York

Published Date

Jan 7, 2026

Closing Date

Feb 13, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Village RFP - Planning Consultant Services
Category:	Village of Victor Bid Opportunities
Status:	Open

Description: REQUEST FOR PROPOSAL NOTICE IS HEREBY GIVEN that the Village of Victor will receive proposals for Planning Consultant Services.  Such proposals must be filed with the Village Clerk, Village of Victor, 60 East Main Street, Victor, New York 14564, on or before 11:00AM prevailing time, Friday, February 13, 2026 at which time said bids will be publicly opened and read. Bid forms and specifications can be obtained at the office of the Village Clerk at the above-mentioned address or For security reasons, you must enable JavaScript to view this E-mail address. (Telephone: 585-924-3311) or at www.townofvictorny.gov under Village/Bids. The Village of Victor reserves the right to reject any or all proposals. Dated:  January 7, 2025 Pamela Hogenes, Village Clerk Publication Date/Time: 1/7/2026 11:00 AM Closing Date/Time: 2/13/2026 11:00 AM Related Documents: Planning Services RFP (PDF)

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REQUEST FOR PROPOSALS

PLANNING CONSULTANT SERVICES

RFP Issue Date: January 7, 2026

Proposal Due Date: February 13, 2026

The Village of Victor invites the submission of proposals for a professional planning consulting

services from qualified planning firms or individuals with experience in providing professional

services to a small urban municipality desiring to redevelop the community while maintaining its

historical character.

I. SCOPE OF SERVICES:

1. Conduct professional plan review, New York State Environmental Quality Review

(SEQR), and application management in connection with applications for land use, site

plan approval, subdivisions, and related applications and matters brought before the

Planning Board (PB) and Zoning Board of Appeals (ZBA) under general consultation with

the code enforcement officer.

a. Historically, the Village processes approximately 20 PB and 5 ZBA applications annually.

b. Requires familiarity with zoning practices and standards and ability to learn and apply

Village of Victor codes

c. Requires knowledge of NY SEQR regulations and practices

2. Conduct Pre-application meetings for site plan applications with designated officials

3. Produce written reports, technical reviews, comments and recommendations with respect

to PB and ZBA applications;

4. Lead or participate in field trips with the PB and other officials in connection with

the review of application;

5. Render advice in connection with the planning, traffic, local zoning, and NY SEQR

environmental matters;

6. Attend and work collaboratively with the Code Enforcement Officer, Village Engineer

(contract), PB Chair, ZBA Chair, and Mayor to coordinate land development applications

before the Village of Victor.

a. Support agenda management

b. Brief PB Chair and Vice Chair prior to meetings;

7. Provide additional planning services as requested by the Mayor, dependent upon

consultant expertise, but may include

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a. Structuring and implementing planning studies and research

b. Conducting zoning analysis for specific sites

c. Writing zoning text to create new or updated regulations

d. Supporting Comprehensive Plan work

e. Conduct urban design studies

f. Support public engagement;

8. Majority of work is anticipated to be related to applications, with meetings as necessary.

II. REQUIRED CONTENT OF PROPOSALS:

1. Description of the firm and description of services of a similar type and scope;

2. Resume of the planner who will be assigned to this scope of work, as well as any assisting

planners, if applicable;

3. The assigned planners’ experiences with similar scopes of work;

4. A one-page narrative explaining the firm’s interest in this scope of work, particular

abilities, and qualifications related to this assignment;

5. Planner’s hourly rates for planning evaluations, preparation of reports, and site inspections

for the calendar years 2026, 2027, and 2028. Provide separate fee schedules to undertake

municipal work and private applicant work.

Please note that all reimbursable expenses (travel, phone, copies, etc.) must be included in

the hourly rates.

III. AWARD CRITERIA

This Request for Proposals is issued pursuant to the Village of Victor’s Procurement Policy adopted

in accordance with General Municipal Law §104-b. The Village has determined that planning

consulting services constitute professional services for which competitive bidding is not required.

Selection shall be based on qualifications, experience, and other factors deemed in the best

interest of the Village.

Proposals will be evaluated based on factors including, but not limited to: experience with similar

municipal planning services, particularly redevelopment in urban settings; qualifications of

assigned personnel; familiarity with New York State land use law and SEQR; demonstrated ability to

work effectively with boards and staff; and the cost and reasonableness of hourly rates.

The Village of Victor retains the right to reject any and all submittals with or without cause. The

Village also reserves the right to consider and rely upon factors other than pricing in its selection

process.

IV. CONFLICTS OF INTEREST

The consultant shall avoid conflicts of interest and shall disclose any private representation

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within the Village. The consultant shall not represent private applicants before the Village

boards unless expressly authorized by the Village.

V. TERMS OF CONTRACT

Selected consultant will be required to sign a consultant services agreement which will be for an

initial term of three (3) years with an option to renew, upon mutual consent in writing, for two (2)

additional one (1) year terms.

All SEQR determinations shall remain the responsibility of the Planning Board or other lead

agency.

The selected consultant will be required to maintain professional liability, general liability, and

workers’ compensation insurance in amounts acceptable to the Village.

Any contract awarded pursuant to this RFP shall be subject to the availability of appropriated

funds.

VI. PRE-PROPOSAL QUESTIONS

All questions must be submitted in writing via e-mail, no later than 4:30 pm on January 23, 2026,

to villageclerk@villageofvictorny.gov.

VII. SUBMISSION REQUIREMENTS:

Provide two (2) hardcopies and one USB drive of your proposal no later than 11:00 a.m. on Friday,

February 13, 2026, to:

Village of Victor

60 East Main Street

Victor, NY 14564

Proposals should be marked: Planning Consultant Services

Facsimile or electronic mail submittals may be submitted to villageclerk@villageofvictorny.gov.

All proposals submitted in response to this RFP shall be subject to disclosure under the New

York State Freedom of Information Law (Public Officers Law Article 6). Respondents should

clearly identify any portions of their proposal which they believe may be exempt from

disclosure; however, the Village of Victor shall make the final determination regarding

disclosure.

Any cost incurred by the respondents in preparing or submitting a proposal or interviewing for this

project shall be the respondents’ sole responsibility.

By submitting a proposal, the respondent certifies that the proposal has been submitted

independently and without collusion.

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Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541618Other Management Consulting Services

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