Project Information

Bid Title

Predictive Maintenance Services 2026-2029

Issuing Agency

Northeast Ohio Regional Sewer District

Location

Ohio

Published Date

Oct 1, 2025

Closing Date

Oct 31, 2025

Government Level

State & Local

Status

Closed

Ref. #

RFQ-78670

Original Source

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Bid Documents

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Project Description

Project ID: RFQ-78670

Title: Predictive Maintenance Services 2026-2029

Addenda: 0

Release Date: 10/1/2025

Due Date: 10/31/2025

Post Information

Posted At:Wed, Oct 1, 2025 8:00 AMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

Under the terms of this bid, the bidder shall be capable of providing predictive maintenance services to be performed at the Easterly, Southerly, and Westerly Wastewater Treatment Plants (WWTPs) and certain outlying Pump Station facilities. The predictive maintenance services are designed to provide as requested diagnostic evaluation of equipment condition in order to optimize maintenance and asset life by identifying equipment wear, imbalance, looseness, leaks, heat buildup/loss, etc. to focus repairs and corrective measures in advance of unplanned breakdowns. The predictive maintenance services will include Vibration Analysis, Infrared Thermal Imaging, Static Motor Winding Testing, and Dynamic Motor Performance Testing. The District’s Predictive Maintenance Services Contract will provide the required hardware, software, and services to allow data collection, monitoring, testing, and analysis/reporting of rotating equipment.

Non-mandatory pre-bid site inspections are to be scheduled with the facility representative identified in the Detailed Specifications (DS-5) on the following dates: October 16th, 17th, and 20th 2025. Site inspections are to be completed by 2:00 pm on Monday, October 20th, 2025.

This contract includes estimates needed for a three (3) year period or until funds are appropriated to this contract are exhausted, whichever should occur first.

Background

The Northeast Ohio Regional Sewer District (Sewer District) protects public health and the environment by leading effective wastewater and stormwater management. As the largest wastewater treatment provider in the State of Ohio, the Sewer District spans 380 square miles, serves 62 communities and one million residents, treats 90 billion gallons of wastewater a year, and manages more than 400 miles of streams.

In addition to its award-winning treatment plant and laboratory performance, the Sewer District's Project Clean Lake construction program will reduce annual Lake Erie pollution by 4 billion gallons by 2035, while its Regional Stormwater Management Program addresses widespread inter-community problems like flooding, pollution, and erosion.

NEORSD is an Equal Opportunity Employer. We are committed to fostering a diverse and inclusive workforce, recognizing the full range of human differences and similarities. Through our unwavering efforts to leverage the potential of our diversity, we continually strive to build and foster an environment that respects each individual . We encourage and promote innovation and provide opportunities for all employees to interact, communicate, and realize the full potential of their talents.

Timeline

Bid Publish Date:

October 1, 2025

Non-mandatory pre-bid site inspections are to be scheduled with the facility representative identified in the DS-5 (Non-Mandatory):

October 20, 2025, 2:00pm

Non-mandatory pre-bid site inspections are to be scheduled with the facility representative identified in the Detailed Specifications (DS-5) on the following dates: October 16th, 17th, and 20th 2025. Site inspections are to be completed by 2:00 pm on Monday, October 20th, 2025.

Question Submission Deadline:

October 22, 2025, 1:00pm

Bid Due Date:

October 31, 2025, 1:00pm

Commodity Codes

• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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