Project Information

Bid Title

FWHA RFQ 4.17.26 – Pest Control Services

Issuing Agency

Fort Wayne Housing Authority

Location

Indiana

Published Date

Apr 23, 2026

Closing Date

May 18, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Title	Category	Scope	Open Date	Close Date	Bid Package	Notes
FWHA RFQ 4.17.26 – Pest Control Services		Download	04/17/2026	05/18/2026	Download	Addendum No. 1 was issued on April 23, 2026 at 1:27pm ET.

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PEST CONTROL SERVICES

RFQ 4.17.26 – Pest Control Services

Publication Date: April 17, 2026 at 8:00 AM ET

Submission Deadline: May 18, 2026 at 5:00 PM ET

FORT WAYNE HOUSING AUTHORITY

RFQ 4.17.26 – Pest Control Services

Publication Date: April 17, 2026 at 8:00 AM ET

Submission Deadline: May 18, 2026 at 5:00 PM ET

Overview

The Fort Wayne Housing Authority (FWHA) is seeking qualified and experienced

contractors to provide professional pest control services across designated

residential properties and administrative facilities.

FWHA manages a portfolio of residential units and facilities within Fort Wayne,

Indiana. The Authority requires a contractor capable of delivering reliable,

responsive, and high-quality pest control services, including routine treatments,

inspections, and specialized services as needed.

This solicitation is being issued as a Request for Qualifications (RFQ) utilizing a Best

Value procurement method. The contract will be awarded to the firm whose

qualifications, experience, approach, and pricing are determined to be most

advantageous to FWHA.

Project Objectives

The primary objectives of this contract are to:

• Maintain a pest-free environment across all applicable FWHA properties

• Provide consistent, effective, and proactive pest control services

• Address pest-related issues quickly and efficiently to minimize impact on

residents

• Ensure all treatments are safe, compliant, and appropriate for residential

environments

• Support FWHA in maintaining compliance with HUD standards and local

health requirements

• Establish a reliable partnership with a contractor capable of meeting both

routine and emergent service needs

Scope of Services

General Description

The Fort Wayne Housing Authority (FWHA) is seeking a qualified contractor to

provide comprehensive pest control services across designated residential

properties and administrative facilities.

The Contractor shall provide all necessary labor, supervision, equipment, tools, and

EPA-approved materials required to perform pest control services. Services shall

include routine inspection, treatment, prevention, and eradication of pests, as well

as specialized services such as bed bug remediation and response to emergent

pest issues.

All services shall be performed in a manner that promotes safe, sanitary, and

habitable living conditions for residents while minimizing disruption to occupants

and staff.

General Requirements

The Contractor shall:

• Provide routine pest control services on a scheduled basis, as determined by

FWHA

• Conduct regular inspections to identify existing or potential pest issues and

recommend preventative measures

• Identify, treat, and prevent common pests including, but not limited to,

rodents, ants, cockroaches, spiders, and other typical infestations

• Provide bed bug inspection, treatment, and follow-up services to ensure

effective elimination

• Provide clear preparation instructions and coordinate with FWHA staff and

residents for bed bug treatments, including pre- and post-treatment

requirements

• Respond to service requests for emergent or severe pest issues in a timely

manner

• Utilize integrated pest management (IPM) practices where feasible to

minimize chemical use and improve long-term effectiveness

• Maintain detailed service records, including treatment logs, chemicals used,

and observations

• Provide service documentation at each visit, including notices or logs

indicating date of service, treatment performed, and technician

identification

• Utilize only EPA-approved products appropriate for residential environments

• Ensure all staff are properly trained, licensed, and qualified to perform pest

control services

• Comply with all applicable federal, state, and local regulations regarding

pesticide use, handling, and safety

• Provide Safety Data Sheets (SDS/MSDS) and product specifications for all

chemicals used upon request or prior to application

• Maintain a service log or treatment record at each property location

documenting all services performed

• Coordinate all treatments with FWHA staff to ensure proper access,

notification, and resident safety

• Ensure all pest control applications do not interfere with other maintenance

activities or occupancy

Work Hours

Standard work hours shall be Monday through Thursday, 8:00 AM to 5:00 PM, and

Friday from 8:00 AM to 12:00 PM.

Routine services shall be scheduled in coordination with FWHA. The Contractor

may be required to perform services outside of standard hours when necessary to

address urgent or emergency situations, with prior approval from FWHA.

Service Frequency & Response Time

The Contractor shall provide pest control services in accordance with an agreed-

upon service schedule and response time requirements established by FWHA.

Routine Services:

Routine pest control services shall be performed on a regular schedule (e.g.,

weekly, bi-weekly, or as otherwise determined by FWHA) to maintain effective pest

prevention and control across all designated properties.

Preventative Treatments:

Preventative pest control treatments shall be performed periodically (e.g., semi-

annually or as directed by FWHA) to minimize the risk of infestation.

Response to Service Requests:

The Contractor shall respond to non-emergency service requests within one (1)

business day of notification, unless otherwise approved by FWHA.

Emergency Services:

The Contractor shall respond to emergency or urgent pest control issues within

twenty-four (24) hours or sooner as required by FWHA.

Bed Bug Services:

Bed bug inspections and treatments shall be scheduled promptly upon notification.

Treatments shall include all affected areas, furniture, mattresses, and related

surfaces as required.

Follow-up treatments shall be completed in accordance with industry standards

(typically within 10–14 days).

The Contractor shall be responsible for ensuring complete eradication through

appropriate follow-up services.

Missed or Incomplete Services:

Any missed or incomplete services must be corrected promptly at no additional

cost to FWHA.

Performance and Approval Requirements

All services must be performed in a professional and workmanlike manner and

completed to the satisfaction of FWHA.

The FWHA representative must review and approve all completed services prior to

authorization for payment.

The Contractor shall:

• Ensure all treatments are effective and that pest issues are resolved through

appropriate follow-up services

• Address any deficiencies or re-treatment needs promptly and at no

additional cost when required

• Provide clear communication regarding service completion, findings, and

recommendations

• Notify FWHA in advance of scheduled treatments and provide details of

services to be performed

• No additional services or charges shall be incurred without prior approval

from FWHA

• FWHA reserves the right to determine the severity of infestation and approve

corresponding treatment levels and costs

FWHA reserves the right to reject services that do not meet established standards.

Payment will not be issued for services that are incomplete or unsatisfactory.

Commodity Codes

• NAICS 561710Exterminating and Pest Control Services

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