Project Information

Bid Title

CONSTRUCTION MATERIALS TESTING SERVICES CONSTRUCTION PROGRAM 2026-2027

Issuing Agency

City of Ithaca

Location

New York

Published Date

Jun 10, 2026

Closing Date

Jun 30, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

Bid Title:	CONSTRUCTION MATERIALS TESTING SERVICES CONSTRUCTION PROGRAM 2026-2027
Category:	Bids & RFP's from the City
Status:	Open

Description: Sealed Bids for the CONSTRUCTION MATERIALS TESTING SERVICES CONSTRUCTION PROGRAM 2026-2027 will be received by the office of the City Controller at City Hall, 108 East Green Street, Ithaca, NY until June 30,2026 at 2:00PM. Each bid shall be accompanied by a deposit in the amount of: Five Percent (5%) of the Total Gross Sum Bid in the form of a Certified Check, Bank Draft, or Bid Bond Please see related items for more information Publication Date/Time: 6/10/2026 9:00 AM Closing Date/Time: 6/30/2026 2:00 PM Related Documents: Testing and Inspection Contract 2026 Pre-Final Testing and Inspection Re Advertisement 2026

Attachment Preview

CONTRACT FOR PROFESSIONAL SERVICES

for

CONSTRUCTION MATERIALS TESTING SERVICES 2026 for

2026 CONSTRUCTION PROGRAM

Made this day of

, 2026 between:

THE CITY OF ITHACA, a municipal corporation with offices at 108 East Green Street, Ithaca, New

York, hereinafter called the "City,"

and

“ Contractor to be determined ”

hereinafter called "the Consultant." The City and the Consultant are collectively referred to herein

as the “parties,” and this Contract for Professional Services is referred to herein as this

“Agreement.”

WITNESSETH:

WHEREAS, the City requires certain services to be performed, as more particularly set forth in

Schedule A attached hereto and made a part hereof; and

WHEREAS, the Consultant wants to perform such services and the City wants to contract with the

Consultant to provide such services;

NOW, in consideration of the covenants, conditions, and provisions contained herein, it is hereby

AGREED as follows:

1. The Consultant agrees to perform the services set forth in Schedule A, which is attached

hereto and made a part hereof (the “Services”), in a manner and at such time or times as is

satisfactory to the City. The parties agree that the estimated final delivery date for the Services is

May 22, 2027.

2. The Consultant fees shall be calculated as set forth in Schedule B for the provision of

Services rendered for the list of projects set forth in Schedule A; the proposal’s total estimate is

provided on Schedule C. The parties expressly agree that the total fee shall not exceed

$__________without written authorization from the City of Ithaca.

3. The relationship of the Consultant to the City is that of an independent contractor. As such,

the Consultant shall receive no fringe benefits from the City including, but not limited to, medical

insurance, benefits or remuneration other than that set forth in paragraph 2 hereinabove.

4. The Consultant shall provide a Corporate Resolution naming the person or persons with

the authority to sign contract documents on behalf of the Consultant.

5. The City may terminate this Agreement at any time without cause, in which case the

Consultant shall be paid pro rata for the satisfactory work performed to date of termination.

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6. The Consultant understands that the Projects listed in Schedule A and delineated in the

Appendix are shown for reference only: The listed Projects are contingent on acquiring the funding

resources necessary to complete the projects. Projects that do not qualify for funding shall not be

performed. The City will direct the Consultant on projects to be completed on an as-needed basis.

7. The Consultant agrees that the estimated quantities given in the bid are only for the

purpose of the City comparing bids and that the Consultant is satisfied with and will at no time

dispute the estimates as a means of comparing the aforesaid bids, that the Consultant will make

no claim for loss of profits or anticipated profits because of any difference between the estimated

quantities and the quantities of the various classes of work actually furnished or performed.

Additional information to this end is specified in Schedule A.

8. The Consultant shall fully defend, indemnify, and hold harmless the City, its respective

elected officials, public officers, boards, committees, employees, members and agents from and

against all claims, actions, suits, demands, damages, liabilities, obligations, losses, settlements,

judgments, costs and expenses (including without limitation reasonable attorney’s fees and costs),

whether or not involving a third party claim, which any or all of them may incur, resulting from

bodily injuries (or death) to any person, damage (including loss of use) to any property, other

damages, or contamination of or adverse effects on the environment, caused by the acts or

omissions of Consultant or Consultant’s employees, agents or subcontractors, in connection with

this Agreement. To the extent the City is negligent, the Consultant’s duty to indemnify the City of

Ithaca shall not extend to the proportion of loss attributable to the City’s negligence.

9. Nondiscrimination Clause. The Consultant will not discriminate against any employee,

applicant for employment, subcontractor, supplier of materials or services or program participant

because of actual or perceived age; creed; color; disability; domestic violence victim status;

ethnicity; familial status; gender; gender identity or expression; height; immigration or citizenship

status; marital status; military status; national origin; predisposing genetic characteristics; race;

religion; sex; sexual orientation; socioeconomic status; or weight.

10. In accordance with the provisions of N.Y. General Municipal Law § 109, the Consultant is

hereby prohibited from assigning, transferring, conveying, subletting or otherwise disposing of this

Agreement to any person or corporation without the prior written consent of the City.

11. Workers Compensation and Disability Coverage. A condition for entry into this Agreement is

the presentation by the Consultant of either proof that the consultant provides the levels of worker

compensation and disability coverage required by the State of New York or that the Consultant is

not required to provide such coverage.

12. This Agreement shall be governed under the Charter and Municipal Code of the City of

Ithaca and the laws of the State of New York without regard to, or the application of New York

State’s choice of law provisions. The parties further agree that the Supreme Court of the State of

New York, held in and for the County of Tompkins shall be the forum to resolve disputes arising

out of either this Agreement or work performed according thereto, and the parties consent to the

jurisdiction of such court.

13. This Agreement and its Schedules and Appendices included therein are to be read as a

whole, but nothing contained in the Schedules, Appendices, or other documents shall override or

modify the terms of this Agreement.

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14. This Agreement may be executed in two or more counterparts, each of which shall be

deemed an original and all of which, taken as a whole, shall constitute one and the same

Contract for Services.

15. The City/Municipality reserves the right to extend this contract, subject to the approval of

funding and review of the services provided, for [Number, e.g., three (3)] additional

[Number, e.g., one (1)] year terms. Extensions shall be upon the mutual written agreement

of both the Service Provider and the City/Municipality. The City/Municipality will not

consider contract extensions that include any increase in unit prices, except as allowed in

the 'Price Adjustment' section of this contract.

CITY OF ITHACA:

BY: ________________________________________

Dominck Reckio, City Manager

DATE: _____________________________________

CONSULTANT:

BY:__________________________________

PRINTED NAME: ______________________

TITLE:_______________________________

ID OR SS#:___________________________

DATE:_______________________________

APPROVAL AS TO FORM:

By:

City Attorney

Date

By: ________________________________________

City Controller

Date

By: ________________________________________

Robert G. Cantelmo, Mayor

Date

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Schedule A – Scope of Services

Services Overview.

The Consultant shall provide the following services for VARIOUS City of Ithaca construction

projects: On-call-as-needed testing and inspection services for various building, soils, concrete,

paving components and construction materials/activities associated with the City of Ithaca’s 2025

Construction Programs. Typical projects include but are not limited to:

1. Ithaca Sidewalk Improvement District (SID 2026)

2. DPW Street & Facilities Projects 2026

3. Cayuga Waterfront Asphalt Trail Repairs Project

4. Cass Park Bathroom Project

5. Seneca Street Parking Garage Repairs 2026

6. City of Ithaca Street Permits Work 2026

7. Miscellaneous City Projects 2026

The Consultant shall have no responsibility for the discovery, presence or removal of any

hazardous materials.

Contacts. The City of Ithaca shall designate a primary contact as the City’s representative.

The City will also provide to the Consultant a List of Project Managers with their contact

information and respective specific projects information. That way, the Consultant can have

precise information for when preparing inspections’ and services’ payment applications (each a

“Pay App”) and to which project manager addressing, directing and billing to on its Pay App.

Pay Application Information. The Consultant shall include/provide the following

information on each Pay App:

1. City Project Number ID

2. Project Manager Full Name

3. Description of Services

- Specific Tests and Services description rendered on that project with the following:

Date, time and its unit fee for the time Consultants’ technician/representative’s

services that were provided on the specific project for the timeframe or dates

identified on the Invoice/Payment App.

Additional Requirements. The Consultant shall also provide the following:

1. a direct contact with phone number and email address into which the City can coordinate

and schedule inspection services for the construction projects;

2. additional services upon written authorization by the City of Ithaca;

3. a unit price for soil borings per Linear Foot (LF). It shall be assumed that these borings do

not extend into any sub-surface rock formations. The boring may or may not be through an

existing paving or concrete section. If a core is required to be taken of a paving or concrete

section (AOBE), the core shall be paid for separately under Coring Equipment and Bit Ware

items.

The Consultant shall generate and deliver to the City the results of the testing and inspection in

the form of a technical report. The reports shall be reviewed and signed by a Professional

Engineer (PE), Engineer in Training (EIT), or other qualified person, certifying that the testing and

inspection was done according to the industry standards and the results are correct.

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The Consultant agrees that the estimated quantities given in the bid are only for the

purpose of the City comparing bids and that the Consultant is satisfied with and will at no time

dispute the estimates as a means of comparing the aforesaid bids, that the Consultant will make

no claim for loss of profits or anticipated profits because of any difference between the estimated

quantities and the quantities of the various classes of work actually furnished or performed, that

the City will not be held responsible if any of the estimated quantities should be found to not even

approximate those actually measured during performance of the work/Services, and the City may

direct an increase, decrease or omission of the quantities of any class or part of the Services as

may be deemed necessary or desirable.

Note: In the case that any City project is determined to require a specific inspection/testing

program meeting all the testing, acceptance criteria and performance requirements specified on

the new NYSDOT Standard Specifications and the following Material Procedures documents,

1. MP 501-1 Plant Production Requirements and Procedures for Portland Cement Concrete Facilities

2. MP 501-2 Mix Design and Approval procedures for Performance Engineered Mixtures – Structural Concrete

3. MP 501-3 Quality Control – Plant and Field Inspection for Portland Cement Concrete (PCC); and

4. MP 501-4 Quality Assurance - Field Inspection of Portland Cement Concrete,

these technical documents establish a new Quality Control/Quality Assurance Program with

different acceptance criteria requiring different standard tests to be performed on specific concrete

applications already established by NYSDOT. The City representative will determine and inform

the Inspection agency ahead of time if the specific project will follow Performance Engineered

Mixes (PEM) Acceptance Criteria. Please refer to Appendix Table 2 at the end of this document.

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Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541380Testing Laboratories

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