Project Information

Bid Title

Sludge Hauling & Grease Removal

Issuing Agency

Town of Hartford

Location

Vermont

Published Date

Jul 9, 2026

Closing Date

Jul 23, 2026

Government Level

State & Local

Status

Closed

Ref. #

HVT RFP 2026-S2

Original Source

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Bid Documents

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Project Description

Bid Number:	HVT RFP 2026-S2
Bid Title:	Sludge Hauling & Grease Removal
Category:	Public Works
Status:	Open

Description: The Town of Hartford is requesting bid proposals for hauling sludge from the Quechee Wastewater Department to the White River Wastewater Plant for up to two times per month. Publication Date/Time: 7/9/2026 7:00 AM Closing Date/Time: 7/23/2026 11:00 AM Bid Opening Information: July 23, 2026 11:00AM Pre-bid Meeting: None Business Hours: 6:30AM - 3:00PM Special Requirements: Proposals are to be submitted in a sealed envelope, clearly marked "Sludge Hauling/Grease Removal FY27" with the consultant's name, address, and phone number. Proposals received after the stated deadline shall not be accepted. Miscellaneous: Questions concerning this RFP must be submitted in writing, referencing the specific paragraph and page number to Todd Law, P.E., Director of Public Works by July 14, 2026 at 5:00PM. Related Documents: Sludge Hauling & Grease Removal

Attachment Preview

Request for Bid HVT RFP 2026-S2

Quechee Wastewater System

SLUDGE HAULING & GREASE REMOVAL

Contact:

Todd Law, P.E.: Director of Public Works

Town of Hartford

173 Airport Road

White River Junction, Vermont 05001

802-295-3622

E-mail: tlaw@hartford-vt.org

RFP Opening:

Question Deadline:

Response Deadline:

July 23, 2026 @ 11:00 AM

July 14, 2026 @ 5:00 PM

July 16 , 2026 @ 5:00 PM

1. SCOPE OF SERVICES

The Town of Hartford is requesting bid proposals for:

(1.a) Hauling sludge from the Quechee Wastewater Department to the White River Wastewater Plant for

up to two times per month at an average of 24,000/gallons each day of hauling or 48,000 gallons per

month. There may be 3 months out of the year that an additional hauling of 24,000 gallons is necessary.

The total maximum estimated yearly hauling of sludge is estimated as follows: 8 months x 48,000 gallons

+ 3 months x 72,000 gallons = 600,000 gallons per year. The selected contractor shall load the sludge with

their equipment beginning between 6:30 AM and 7:30 AM and deliver it to the sludge holding tank at the

WR Wastewater Plant which accepts deliveries until 2:30 PM.

(1.b) Grease removal at the main Quechee pump station once a month. The pump station is located near

the Quechee Covered Bridge.

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2. SCHEDULE OF WORK

The sludge hauling shall be completed from July 1st, 2026, thru June 30th, 2027. The contractor

shall coordinate the hauling of sludge with the Quechee Wastewater Plant operators. The time in

between hauling shall be as uniform as possible.

3. INSURANCE REQUIREMENTS

Workers Compensation: Contractor must maintain and provide proof of workers compensation.

General Liability, Automotive and Property Damage: Minimum $2,000,000 Aggregate, $1,000,000 per

occurrence.

4. PROPOSAL FORMAT and SELECTION:

Proposals are to be submitted in a sealed envelope, clearly marked “Sludge Hauling/ Grease Removal

FY27” with the consultant’s name, address, and phone number. Proposals received after the stated

deadline shall not be accepted. Proposal packages are to be delivered to:

Hartford Department of Public Works

c/o Hartford Town Manager’s Office

Attn: Christopher Holzwarth, Assistant Director, Planning & Permitting

Hartford Town Hall

171 Bridge Street

White River, Junction, VT 05001

Clearly mark sealed envelopes “Sludge Hauling/ Grease Removal FY27”

All proposals become the property of the Town of Hartford upon submission. The expense of preparing

and submitting a proposal is the sole responsibility of the Consultant. The Town reserves the right to reject

any or all proposals received, to negotiate with any qualified source, or to cancel in part or in its entirety

this Request For Bids as in the best interest of Town of Hartford. This solicitation in no way obligates the

Town to award a contract. Further, the Town reserves the right to cancel in part or in entirety any contract

awarded through this Request For Bids if in the best interest of Town of Hartford.

5. BASIS OF AWARD:

The Contract shall be awarded to a responsible and responsive bidder as determined by the

Town; review will include the following considerations:

• Ability to perform successfully under the terms of the scope of services

• Prior experience and past record of performance

• Availability of workforce and equipment

• Financial and technical resources

• Compliance with public policy

• Pricing

• Any or other criteria considered relevant by the Town

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6. QUESTION TO PROPOSAL/ADDENDUM:

All questions shall be submitted in writing by email to Todd Law, P.E., at tlaw@hartford-vt.org.

An addendum, if necessary, will be posted to the Town website by 5:00 PM, Thursday July 16,

2026.

7. SLUDGE HAULING & GREASE REMOVAL BID:

Quechee Sludge Hauling and Grease Removal (July 1st. 2026 thru June 30th, 2027)

ITEM

Description

Quantity

Unit

Unit Cost

Total

1.a Hauling Sludge (per gallon)

600,000 Gallons $__________/Gal. $___________

1.b Grease Removal & Disposal

Trip

(1,000 Gal.)

Trip $__________/Trip $___________

Company: ______________________________________________________________________

Authorized Signature: ____________________________________________________________

Address: _______________________________________________________________________

Phone: _________________________________________________________________________

Date: __________________________________________________________________________

References: 1)_________________________________________________________________

2)_________________________________________________________________

3)_________________________________________________________________

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Commodity Codes

• NAICS 562111Solid Waste Collection
• NAICS 562119Other Waste Collection
• NAICS 562998All Other Miscellaneous Waste Management Services

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