Project Information

Bid Title

ANNUAL CONSTRUCTION MATERIALS AND SERVICES

Issuing Agency

Eddy County

Location

New Mexico

Published Date

Mar 5, 2026

Closing Date

Mar 18, 2026

Government Level

State & Local

Status

Closed

Ref. #

IFB 25-10

Original Source

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Bid Documents

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Project Description

Bid Number:	IFB 25-10
Bid Title:	ANNUAL CONSTRUCTION MATERIALS AND SERVICES
Category:	Eddy County Bids
Status:	Open

Description: The Board of Eddy County Commissioners is requesting formal, price-based competitive sealed bids for various construction materials and services for the Eddy County Public Works. Sealed bids will be accepted until March 18, 2026, at 2:00 PM MST at the Eddy County Administration Building, Finance Department, 101 W. Greene Street, Carlsbad, New Mexico.  Bids that are received from bidders deemed responsible will be reviewed and a recommendation for award will be made to the Board of County Commissioners based on the lowest responsive price(s) with any applicable preferences. Eddy County reserves the right to accept or reject any bid or any part thereof; to defer action on the invitation for bids; to reject all bids; to waive technicalities or informalities and to accept the bids which, in its judgment, are most advantageous to the County. Publication Date/Time: 3/4/2026 6:30 PM Closing Date/Time: 3/18/2026 2:00 PM Contact Person: ADRIANNE GRANGER agranger@co.eddy.nm.us Business Hours: Monday-Thursday 7:00am-5:00pm Related Documents: IFB 25-10 Annual Construction Materials and Services

Attachment Preview

EDDY COUNTY

STATE OF NEW MEXICO

INVITATION FOR BIDS

IFB 25-10

Annual Construction Materials and Services for Eddy County Public Works

Commodity Codes: 912-19; 912-23; 912-44; 913-19; 913-27; 913-39; 913-62; 913-71; 913-77; 913-95

EDDY COUNTY PURCHASING

101 W. GREENE ST

CARLSBAD, NM 88220

Issued Date: March 4, 2026

Submission Deadline: March 18, 2026 @ 2:00 PM MST

Table of Contents

I. GENERAL CONDITIONS …………………………………………………………………...………………….….…....1

II. ELECTRONIC PROCUREMENT PORTAL …………………………………………………….………………...…....1

III. DEFINITION OF TERMINOLOGY …………………………………………………………………………................1

IV. GENERAL REQUIREMENTS ……………………………………………………………………………....…............3

RESIDENT/VETERAN PREFERENCE ……………………………………………………………...………....................9

V. SPECIFIC CONDITIONS ………………………………………………………………………………………..…......9

VI. RESPONSE REQUIREMENTS ………………………………………………………………………. …….…….....12

VII. BID OPENING, PROCESSING AND AWARD …………………………………………………...……….…...…..12

CONTROL OF MATERIAL …………………………………………………………………………….…………....…..14

BID SECTION I: CHIPSEAL AGGREGATES, FLEXIBLE BASE AGGREGATES, PIT RUN CALICHE,

CRUSHED DOLOMITE, MASONRY SAND, COLD MIX, RIPRAP, AND GEOGRID

BASE REINFORCEMENT …………………………………………………………………………………...……….......14

BID SECTION II: BITUMINOUS PAVING & MATERIALS 1 …………………………………………………………..8

BID SECTION III: FENCE ……………………………………………………………………………………………….20

BID SECTION IV: CONSTRUCTION WATER ………………………………………………………….…………...…20

BID SECTION V: CATTLE GUARDS ………………………………………………………………………………….21

BID SECTION VI: CEMENT AND CONCRETE ……………………………………………………………………......21

BID SECTION VII: CULVERT ………………………………………………………………………………………….21

BID SECTION VIII: MATERIAL, WATER AND DEMOLITION HAULING …………………………..…………….22

BID SECTION IX: EQUIPMENT TRANSPORT …………………………………………………………….………….22

BID SECTION X: STRIPING …………………………………………………………………………………………….22

BID SECTION XI: TRAFFIC CONTROL …………………………………………………………………………….....22

BID SECTION XII: TRAFFIC CONTROL MANAGEMENT …………………………………………….…………….23

BID SECTION XIII: LANDSCAPING ……………………………………………………………………..…………….23

BID SECTION XIV: GENERAL DEMOLITION/REMOVALS ……………………………………………..………….23

BID SECTION XV: EQUIPMENT SERVICE …………………………………………………………………..……….23

BID SECTION XVI: WELDING AND MATERIALS SERVICE …………………………………………………….....23

BID SECTION XVII: SEPTIC/REFUSE SERVICE …………………………………………………………….………..23

BID SECTION XVIII: GUARDRAILS …………………………………………………………………………...……...24

ANNUAL CONSTRUCTION MATERIALS AND SERVICES ……………………………………………..…………..29

ACKNOWLEDGEMENT OF RECEIPT FORM ………………………………………………………………..………..31

ACCEPTANCE OF CONDITIONS GOVERNING THE PROCUREMENT ……………………………..……………..32

LETTER OF TRANSMITTAL FORM ………………………………………………………………………….………..33

OPTIONS,EXCEPTIONS,ORVARIATIONS …………………………………………………………………..…………..34

RESPONSES TO SPECIFICATIONS AND REQUIREMENTS …………………………………………….…………..35

COST FORM ………………………………………………………………………………………………….………......36

STATEMENT OF COMPLIANCE …………………………………………………………………………...……...…...53

CONFLICT OF INTEREST DECLARATION …………………………………………………………………...….…...55

AFFIDAVIT OF NON-COLLUSION ……………………………………………………………………………..……...55

NEW MEXICO RESIDENT BUSINESS PREFERENCE CERTIFICATION …………………………………...……...56

CAMPAIGN CONTRIBUTION DISCLOSURE FORM ………………………………………………………….……...57

REPLACE WITH CONTRACTORS IRS W-9 FORM …………………………………………………………………...60

I. GENERAL CONDITIONS

A. PURPOSE OF THIS INVITATION FOR BIDS

The Board of Eddy County Commissioners is requesting formal, price-based competitive sealed bids for various

construction materials and services for the Eddy County Public Works. Sealed bids will be accepted until March

18, 2026, at 2:00 PM MST at the Eddy County Administration Building, Finance Department, 101 W. Greene

Street, Carlsbad, New Mexico. Bids that are received from bidders deemed responsible will be reviewed and a

recommendation for award will be made to the Board of County Commissioners based on the lowest responsive

price(s) with any applicable preferences. Eddy County reserves the right to accept or reject any bid or any part

thereof; to defer action on the invitation for bids; to reject all bids; to waive technicalities or informalities and to

accept the bids which, in its judgment, are most advantageous to the County.

II. ELECTRONIC PROCUREMENT PORTAL

Eddy County has partnered with Bonfire Interactive and starting from 10/07/2017, all IFB or IFB submissions

will be conducted digitally. This initiative aims to simplify the procurement process and enhance the efficiency

and ease of doing business with your company. The Procurement Portal can be accessed at the following link:

Eddy County Procurement Portal. All vendors will need to register with the Procurement Portal initially to log in

and submit requested information. We encourage you to link your relevant commodity codes to your profile so,

if you choose, opportunities will be sent directly to you when it the solicitation matches your codes. Information

about registering can be found at this link: Vendor Registration Help. If you have any questions, you may contact

the Eddy County Chief Procurement Officer. Both the Eddy County Procurement Portal and the Vendor

Registration Help can be accessed via the links clickables above or at:

To access the procurement portal go to:

https://coeddynm.bonfirehub.com/portal/?tab=openOpportunities

To register as a vendor go to: www.co.eddy.nm.us

Under the Business tab; under BID / IFB Opportunities click on BID / IFB Vendor Registration

Instructions

III. DEFINITION OF TERMINOLOGY

This section contains definitions that are used throughout this procurement document, including appropriate

abbreviations.

"Bidder" is any person, corporation, or partnership who chooses to submit a sealed bid.

“Bid Sample” means a sample furnished by a bidder that shows the characteristics of an items offered in the bid.

“Board of County Commissioners” (also “BOCC”) means the elected board in whom all powers of the County are

vested and who are responsible for the proper and efficient administration of the County government.

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"Close of Business" means 5:00 P.M. Mountain Standard Time (MST) or Mountain Daylight Time (MDT),

whichever is in effect on the date specified.

"Contract" or “Agreement” means a written agreement for the procurement of items of tangible personal property or

services.

"Contractor" means a successful Bidder who enters into a binding contract.

"County" means the County of Eddy, State of New Mexico.

"Determination" means the written documentation of a decision of the Procurement Administrator including findings

of fact required to support a decision. A determination becomes part of the procurement file to which it pertains.

“Descriptive Literature” means information available in the ordinary course of business that shows the

characteristics, construction or operation of an item.

“F.O.B. Destination” means goods are to be delivered to the destination designated by the user which is the point at

which the user accepts ownership or title of the goods. Laws of New Mexico specifically prohibit acceptance of

ownership of goods in transit. Any exception to F.O.B. Destination may cause a bid to be declared non-responsive.

"Invitation for Bids" or "IFB" means all documents, including those attached or incorporated by reference, used for

soliciting sealed bids. Also known as “Invitation to Bid” or “ITB”

"Local public body" means every political subdivision of the state and the agencies, instrumentalities and institutions

thereof, including two-year post-secondary educational institutions, school districts and local school boards and

municipalities, except as exempted pursuant to the Procurement Code.

"Mandatory" refers to the terms "must", "shall", "will", "is required" or "are required" which identify a mandatory

item. Failure to meet a mandatory item or factor may result in the rejection of the submitted bid.

“MDT” & “MST” mean Mountain Daylight Time (MDT) and Mountain Standard Time (MST). Usage is dependent

on which is in effect on the specified date.

"Procurement Administrator" means the person or designee authorized by the County to manage or administer a

competitive procurement; also referred to as “Purchasing Agent,” and “Chief Procurement Officer.”

"Procuring agency of the County" means the department or other subdivision of the County of Eddy that is requesting

the procurement of services or items of tangible personal property.

“Product” means an item of tangible personal property which is defined in the New Mexico Procurement Code as

tangible property other than real property having a physical existence, including but not limited to supplies,

equipment, materials and printed materials.

"Purchase Order” or "PO" means the document which directs a Contractor to deliver items of tangible personal

property or services pursuant to an existing, valid Contract.

"Purchasing” means the County of Eddy Purchasing Office or the Eddy County Purchasing Agent.

"Purchasing Agent" or "PA" means the Purchasing Agent for the County of Eddy.

"Responsible Bidder" means a Bidder who submits a responsive bid and who has furnished required information and

data to prove that their financial resources, production or service facilities, personnel, service reputation and

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experience are adequate to make satisfactory delivery of the services or items of tangible personal property called

for in this Invitation for Bids.

"Responsive Bid" means a timely submitted bid which conforms in all material respect to the requirements set forth

in the Invitation for Bids. Material respects of an Invitation for Bids include, but are not limited to, price, quality,

quantity and delivery requirements.

“Services” means the furnishing of labor, time or effort by a Contractor not involving the delivery of a specific end

product other than reports and other materials which are merely incidental to the required performance.

"Services" do not include construction.

"State agency" means any department, commission, council, board, committee, institution, legislative body, agency,

government corporation, educational institution or official of the executive, legislative or judicial branch of the

government of the State of New Mexico.

“Successful Bidder” means the lowest priced Responsible Bidder to whom Eddy County, based on the County’s

evaluation, makes an award. A Successful Bidder does not become a Contractor until the County signs the Contract

signed and submitted by the Bidder.

IV. GENERAL REQUIREMENTS

This procurement will be conducted in accordance with the New Mexico Procurement Code (13-1-28 NMSA

1978) and the Eddy County Procurement Policy.

1. Acceptance of Conditions Governing the Procurement

By signing and submitting a bid, Bidders indicate their acceptance of the Conditions Governing the

Procurement. Submission of a Bid constitutes acceptance of the Technical Requirements, Award Requirements,

and Needs as described in this document by Eddy County.

2. Incurring Cost

Any cost incurred by the bidder in preparation, transmittal, presentation of any proposal or material, or

negotiation associated with its response to this IFB shall be borne solely by the bidder.

3. Prime Contractor Responsibility

Any contract that may result from this IFB shall specify that the prime contractor is solely responsible for

fulfillment of the contract with the County. The County will only make contract payments to the prime

contractor.

4. Bidders' Rights to Withdraw Bid

Bidders will be allowed to withdraw their bid at any time prior to the deadline for receipt of bids. The approval

or denial of withdrawal requests received after the deadline for receipt of the proposals is governed by the

applicable procurement regulations.

5. Bid Offer Firm

Responses to this IFB, including prices, will be considered firm for ninety (90) days after the due date for

receipt of bids.

6. No Obligation

This procurement in no manner obligates Eddy County or any of its departments or other subdivisions to the

eventual lease, purchase, etc., of any tangible personal property offered or services proposed until a valid

written contract is approved by the Procurement Administrator and other required approval authorities.

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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