Project Information

Bid Title

Professional Services for Panama City for Rails with Trails

Issuing Agency

City of Panama City

Location

Florida

Published Date

Dec 23, 2025

Closing Date

Jan 14, 2026

Government Level

State & Local

Status

Closed

Ref. #

PC26-016

Original Source

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Bid Documents

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Project Description

Bid Number:	PC26-016
Bid Title:	Professional Services for Panama City for Rails with Trails
Category:	Professional Services
Status:	Open

Description: PUBLIC NOTICE REQUEST FOR QUALIFICATION NO. PC26-016 PROFESSIONAL SERVICES FOR PANAMA CITY FOR PANAMA CITY RAILS WITH TRAILS FDOT Financial Project ID: 453601-1-18-01 The City of Panama City, Florida (the “City”), through the City’s Public Works Department (“PWD”), seeks Qualifications from experienced and qualified engineers to provide Professional Services for the Planning of a multi-use trail and associated items along the Bayline Railroad (Genessee and Wyoming). This project will include Phase 1, Hathaway Bridge to Michigan Avenue, Phase II - from Michigan Avenue to SR 77 Martin Luther King Blvd to SR 30 (E US 98) West Beach Drive and Phase III - Frankford Avenue from SR 30 (E US 98) West Beach Drive to end of pavement. The purpose of this project is to facilitate pedestrian and bicycle commuting and recreation by adding a multi-modal link to established routes serving the Port facility, FSU, GCSC, schools, parks, businesses and a variety of neighborhoods. All design and construction shall be performed in accordance with the latest editions of Florida Department of Transportation (FDOT) standards and specifications. The Project is more fully described in the Request for Qualifications (RFQ) document Section 2, “RFQ Scope of Services.” This RFQ is issued pursuant to Section 287.055 of the Florida Statutes, the “Consultants Competitive Negotiation Act” (“CCNA”). All references to Florida Statutes, City of Panama City and Panama City Codes, and other laws/regulations will be interpreted to include “as amended from time to time.” RFQ documents may be obtained from the City of Panama City’s Purchasing Division by emailing For security reasons, you must enable JavaScript to view this E-mail address. . Completed Qualifications should be submitted via the City’s Bonfire Portal at https://panamacity.bonfirehub.com/portal/?tab=openOpportunities until 2:00 PM CT on Wednesday, January 7, 2026(“Qualification Submission Due Date"). Any Qualifications received after the Qualification Submission Due Date or delivered to a different address, department, or location will not be accepted. For questions regarding registering with the Bonfire Portal or for assistance with Qualifications submission, please contact the Purchasing Division at For security reasons, you must enable JavaScript to view this E-mail address. It is the sole responsibility of Proposers to ensure the receipt of all addenda. Therefore, it is recommended that firms periodically check the Panama City webpage or the City’s Bonfire Portal for updates through the issuance of addenda. A Voluntary Pre-Qualification Conference is scheduled for Wednesday, December 10, 2025, at 10:00 AM CT, City Hall, Lower Level, Room 010 located at 501 Harrison Avenue, Panama City, FL 32401. Attendance is strongly encouraged but not required. At the discretion of the City, attendance may be offered via Video Conference. Panama City reserves the right to accept any Qualifications deemed to be in the best interest of the City, to waive any minor irregularities, scrivener’s errors, minor omissions, minor deviations, and/or technicalities in any Qualifications, or to reject any or all Qualifications and to re-advertise for new Qualifications, in accordance with the applicable sections of the Florida Statutes, the City Charter and City Code, and this RFQ. The responsibility for submitting a Qualification before the stated time and date is solely and strictly that of the Proposer. The City is not responsible for any delayed, late, lost, misdelivered, or non-delivered Qualifications, no matter the cause. PROPOSERS ARE ADVISED THAT QUALIFICATIONS SUBMITTED WITH IRREGULARITIES, DEFICIENCIES, AND/OR TECHNICALITIES THAT DEVIATE FROM THE MINIMUM QUALIFICATIONS, EXPERIENCE, AND SUBMISSION REQUIREMENTS OF A REQUEST FOR QUALIFICATIONS (“RFQ”), REQUEST FOR PROPOSAL (“RFP”), INVITATION TO BID (“ITB”), INVITATION FOR BIDS (“IFB”), INVITATION TO QUOTE (“ITQ”), REQUESTS FOR LETTERS OF INTEREST (“RFLI”), AND REQUEST FOR SPONSORSHIPS (“RFS”) SHALL RESULT IN A NON-RESPONSIVE DETERMINATION. ONLY MINOR IRREGULARITIES, DEFICIENCIES, AND TECHNICALITIES MAY BE ALLOWED TO BE TIMELY CURED BY PROPOSERS AT THE SOLE DISCRETION OF THE CITY. MATERIAL IRREGULARITIES, DEFICIENCIES, AND TECHNICALITIES CANNOT BE CURED BY THE PROPOSER, AND ARE NOT WAIVABLE BY THE CITY. PROPOSERS ARE ADVISED THAT ALL AGREEMENTS NEGOTIATED WITH SUCCESSFUL PROPOSERS FOR PROJECTS SHALL BE TIME AND MATERIALS TYPE AGREEMENTS/CONTRACTS WITH A NOT TO EXCEED CEILING. IN NO EVENT SHALL A COST PLUS CONTRACT BE AWARDED. Publication Date/Time: 11/24/2025 8:00 AM Publication Information: Bay County Public Notices Website Closing Date/Time: 1/14/2026 4:00 PM Submittal Information: Bonfire Portal Bid Opening Information: City Hall Room 010 Addendum Date/Time: 12/23/2025, Addendum 1 Pre-bid Meeting: December 10, 2025, 10:00 AM Contact Person: Johnnie Gallegos purchasing@panamacity.gov Plan & Spec Available: Available upon email request to purchasing@panamacity.gov Business Hours: Monday-Friday, 8AM - 5PM Related Documents: RFQ No. PC26-016 Professoinal Services for Panama City for Panama City Rails with Trails - Public Notice- RFQ No. PC26-016 Zoom Information for Remote Attendance of Pre-Qualification Conference 12.10.2025- RFQ Forms- RFQ No. PC26-016 Pre-Qualification Meeting Attendance 12.10.2025 PC26-016 Pre-Qualification Conference Minutes PC26-016 Addendum No. 1

Attachment Preview

PUBLIC NOTICE

REQUEST FOR QUALIFICATION NO. PC26-016

PROFESSIONAL SERVICES FOR PANAMA CITY FOR

PANAMA CITY RAILS WITH TRAILS

FDOT Financial Project ID: 453601-1-18-01

The City of Panama City, Florida (the “City”), through the City’s Public Works Department

(“PWD”), seeks Qualifications from experienced and qualified engineers to provide Professional

Services for the Planning of a multi-use trail and associated items along the Bayline Railroad

(Genessee and Wyoming). This project will include Phase 1, Hathaway Bridge to Michigan

Avenue, Phase II - from Michigan Avenue to SR 77 Martin Luther King Blvd to SR 30 (E US 98)

West Beach Drive and Phase III - Frankford Avenue from SR 30 (E US 98) West Beach Drive to

end of pavement. The purpose of this project is to facilitate pedestrian and bicycle commuting and

recreation by adding a multi-modal link to established routes serving the Port facility, FSU, GCSC,

schools, parks, businesses and a variety of neighborhoods. All design and construction shall be

performed in accordance with the latest editions of Florida Department of Transportation (FDOT)

standards and specifications. The Project is more fully described in t h e Request for

Qualifications (RFQ) document Section 2, “RFQ Scope of Services.” This RFQ is issued

pursuant to Section 287.055 of the Florida Statutes, the “Consultants Competitive

Negotiation Act” (“CCNA”). All references to Florida Statutes, City of Panama City and

Panama City Codes, and other laws/regulations will be interpreted to include “as amended

from time to time.”

RFQ documents may be obtained from the City of Panama City’s Purchasing Division by emailing

purchasing@panamacity.gov.

Completed Qualifications should be submitted via the City’s Bonfire Portal at

https://panamacity.bonfirehub.com/portal/?tab=openOpportunities until 2:00 PM CT on

Wednesday, January 7, 2026 (“Qualification Submission Due Date"). Any Qualifications

received after the Qualification Submission Due Date or delivered to a different

address, department, or location will not be accepted. For questions regarding registering with

the Bonfire Portal or for assistance with Qualifications submission, please contact the

Purchasing Division at purchasing@panamacity.gov

It is the sole responsibility of Proposers to ensure the receipt of all addenda. Therefore, it

is recommended that firms periodically check the Panama City webpage or the City’s Bonfire

Portal for updates through the issuance of addenda.

A Voluntary Pre-Qualification Conference is scheduled for Wednesday, December

10, 2025, at 10:00 AM CT, City Hall, Lower Level, Room 0 1 0 located

at 501 Harrison Avenue, Panama City, FL 32401. Attendance is strongly encouraged

but not required. At the discretion of the City, attendance may be offered via Video Conference.

Panama City reserves the right to accept any Qualifications deemed to be in the best interest of

the City, to waive any minor irregularities, scrivener’s errors, minor omissions, minor deviations,

and/or technicalities in any Qualifications, or to reject any or all Qualifications and to re-advertise

for new Qualifications, in accordance with the applicable sections of the Florida Statutes, the

City Charter and City Code, and this RFQ. The responsibility for submitting a Qualification

before the stated time and date is solely and strictly that of the Proposer. The City is not

responsible for any delayed, late, lost, misdelivered, or non-delivered Qualifications, no matter

the cause.

PROPOSERS ARE ADVISED THAT QUALIFICATIONS SUBMITTED WITH

IRREGULARITIES, DEFICIENCIES, AND/OR TECHNICALITIES THAT DEVIATE FROM

THE MINIMUM QUALIFICATIONS, EXPERIENCE, AND SUBMISSION REQUIREMENTS OF

A REQUEST FOR QUALIFICATIONS (“RFQ”), REQUEST FOR PROPOSAL (“RFP”),

INVITATION TO BID (“ITB”), INVITATION FOR BIDS (“IFB”), INVITATION TO QUOTE

(“ITQ”), REQUESTS FOR LETTERS OF INTEREST (“RFLI”), AND REQUEST FOR

SPONSORSHIPS (“RFS”) SHALL RESULT IN A NON-RESPONSIVE DETERMINATION.

ONLY MINOR IRREGULARITIES, DEFICIENCIES, AND TECHNICALITIES MAY BE

ALLOWED TO BE TIMELY CURED BY PROPOSERS AT THE SOLE DISCRETION OF THE

CITY. MATERIAL IRREGULARITIES, DEFICIENCIES, AND TECHNICALITIES CANNOT BE

CURED BY THE PROPOSER, AND ARE NOT WAIVABLE BY THE CITY.

PROPOSERS ARE ADVISED THAT ALL AGREEMENTS NEGOTIATED WITH

SUCCESSFUL PROPOSERS FOR PROJECTS SHALL BE TIME AND MATERIALS TYPE

AGREEMENTS/CONTRACTS WITH A NOT TO EXCEED CEILING. IN NO EVENT SHALL

A COST PLUS CONTRACT BE AWARDED.

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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