Project Information

Bid Title

RFB for One (1) 2026 Ford F-550 XL Super Cab 4WD DRW With Knapheide Crane Body

Issuing Agency

Greenville Utilities

Location

North Carolina

Published Date

Nov 6, 2025

Closing Date

Nov 25, 2025

Government Level

State & Local

Status

Closed

Ref. #

25-77

Original Source

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Bid Documents

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Project Description

Bid Number	Title	Due Date	Other Files	Tab Sheet
25-77	RFB for One (1) 2026 Ford F-550 XL Super Cab 4WD DRW With Knapheide Crane Body	Tue, 11/25/2025 - 03:00pm	Questions & Answers	-

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ADVERTISEMENT FOR BIDS

Sealed proposals will be received in the Office of the Procurement Manager, Greenville

Utilities Commission, 401 S. Greene Street, Greenville, North Carolina 27834 until 3:00 PM

(EST) on November 25, 2025 and immediately thereafter publicly opened and read for the

furnishing of One (1) 2026 Ford F-550 XL Super Cab 4WD DRW With Knapheide Crane Body or

an approved equivalent.

Instructions for submitting bids and complete specifications will be available in the Office

of the Procurement Manager, Greenville Utilities Commission, 401 S. Greene Street, Greenville,

North Carolina during regular office hours, which are 8:30AM – 5:00PM Monday through Friday.

Greenville Utilities Commission reserves the right to reject any or all bids. Late bids will

not be considered.

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SECTION I

GENERAL INSTRUCTIONS FOR FORMAL BIDS

RELATED TO THE PURCHASE OF APPARATUS, SUPPLIES,

MATERIALS, AND EQUIPMENT

1.0 NOTICE TO BIDDERS

Sealed bids, subject to the conditions made a part hereof, will be received in the Office of the

Procurement Manager, Greenville Utilities Commission, 401 S. Greene Street, Greenville, North

Carolina 27834 until 3:00 PM (EST) on November 25, 2025, the day of opening. Bids submitted in a

fax or e-mail in response to this Invitation for Bids will not be acceptable.

2.0 STANDARD FORMS REQUIRED

Each bidder must submit a proposal on the enclosed bid forms. The bid must be signed by an

authorized official of the firm. Return only the attached Proposal Form(s). Do not return the

Advertisement for Bids, Instructions to Bidders or Specifications.

3.0 PREPARATION OF BID

Bids must be in sealed envelopes clearly marked on the outside with the name of the bid and the bid

opening date and time. Bid shall be addressed to PROCUREMENT MANAGER, GREENVILLE

UTILITIES COMMISSION, 401 S. GREENE STREET, GREENVILLE, NORTH CAROLINA 27834-

1847.

4.0 TIME FOR OPENING BIDS

Bids will be opened promptly and read at the hour and on the date set forth in the advertisement in the

Office of the Procurement Manager, Greenville Utilities Main Office, 401 S. Greene Street, Greenville,

North Carolina.

5.0 DEPOSIT

A deposit is NOT required for this bid.

6.0 NC SALES TAX

Do not include NC sales taxes in bid figure; however, Greenville Utilities Commission (GUC) does pay

sales tax. Sales tax should be added to the invoice as a separate item.

7.0 FEDERAL EXCISE TAX

GUC is exempt from Federal Excise Tax and will issue a Federal Exemption Certificate upon request to

the successful bidder.

8.0 EXCEPTIONS TO BE CLEARLY STATED

If bid is not in strict accordance with Section II, “Specifications,” bidder must list or note all exceptions

on the Request for Proposal Form, otherwise, it is fully understood that the successful bidder will

furnish equipment and/or materials exactly as specified. GUC reserves the right to accept or reject bids

2

with noted minor deviations from specifications and to determine the lowest responsible, responsive bid

from the standpoint of quality, performance, and price.

Any and all changes and/or options that are made after the bid award must be pre-approved on a

change order indicating all cost and/or credits.

9.0 EVALUATION AND AWARD OF BIDS

GUC reserves the right to reject any and all bids, to waive any and all informalities, and to disregard all

nonconforming or conditional bids or counter proposals. In evaluating bids, GUC shall consider whether

the bids comply with the prescribed requirements, plus all alternates or options requested. GUC reserves

the right to include or exclude any option or alternative in GUC’s opinion is in GUC’s best interests. If a

bid is to be awarded, it will be awarded to the lowest responsible, responsive bidder whose evaluation by

GUC indicates that the award will be in GUC’s best interests. Only firm prices will be considered for

award of this bid.

10.0 PROMPT PAYMENT DISCOUNTS

Bidders are urged to compute all discounts into the price offered. If a prompt payment discount is

offered, it may be considered in the award of the contract.

11.0 NUMERICAL ERRORS

In the case of a discrepancy between a unit price and the extension (the unit price multiplied by the

number of units); the unit price governs. In the case where numerical bids are stated both in numbers and

in words, the words govern.

12.0 BID WITHDRAWAL

A bidder must notify GUC in writing of its request to withdraw a bid within seventy-two (72) hours after

the bid opening, not including Saturdays, Sundays, or holidays. In order to justify withdrawal, the bidder

must demonstrate that a substantial error exists and that the bid was submitted in good faith.

13.0 MINORITY BUSINESS PARTICIPATION PROGRAM

GUC has adopted an Affirmative Action and Minority and Women Business Enterprise Plan (M/WBE)

Program. Firms submitting a proposal are attesting that they also have taken affirmative action to

ensure equality of opportunity in all aspects of employment, and to utilize M/WBE suppliers of materials

and/or labor.

14.0 DELIVERY TIME

Delivery time is to be stated and will be considered in the evaluation of bids.

15.0 MANUFACTURER

Bidder is to specify the manufacturer of items being quoted.

16.0 CONTACT INFORMATION

Questions regarding this bid request must be received by November 13, 2025 and must be directed to

Cleve Haddock, Lifetime CLGPO, Procurement Manager at (252) 551-1533, haddocgc@guc.com.

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17.0 DELIVERY

Shipments will be made only upon releases from a purchase order issued by GUC in

accordance with GUC’s current needs. Time is of the essence with respect to all deliveries under this

Agreement.

Delivery of all equipment, materials, or supplies shall be made Free on Board (FOB) GUC Garage, 721

Utility Way, Greenville, North Carolina 27834, unless otherwise specified. The agreed price for such

equipment, materials, or supplies shall include all costs of delivery and ownership, and risks of loss shall not

be transferred from Provider to GUC until express written acceptance of delivery and inspection by GUC.

Delivery hours are between 8:00 AM and 4:30 PM Monday-Friday only. GUC’s purchase order number is

to be shown on the packing slip or any related documents. GUC reserves the right to refuse or return

any delivery with no purchase order number or which is damaged. GUC will not be charged a restocking

fee for any delivery which is refused or returned.

18.0 TERMS AND CONDITIONS

The attached Terms and Conditions apply to all purchases made by Greenville Utilities

Commission (GUC) and must be considered as part of the bid proposal.

[Balance of page left blank intentionally]

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SECTION II

GREENVILLE UTILITIES COMMISSION

SPECIFICATIONS FOR ONE (1) 2026 FORD F-550 XL SUPER CAB 4WD DRW WITH KNAPHEIDE

CRANE BODY

NOVEMBER 25, 2025

Specifications:

Safety Specifications:

Rear-View Camera

AdvanceTrac with RSC (Roll Stability Control)

Individual Tire Pressure Monitoring System

5

Commodity Codes

• NAICS 238990All Other Specialty Trade Contractors
• NAICS 333923Overhead Traveling Crane, Hoist, and Monorail System Manufacturing
• NAICS 811121Automotive Body, Paint, and Interior Repair and Maintenance

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