Project Information

Bid Title

PSC HVAC Unit

Issuing Agency

Morgan County

Location

Georgia

Published Date

Nov 21, 2025

Closing Date

Dec 22, 2025

Government Level

State & Local

Status

Closed

Ref. #

2025-1566-1121

Original Source

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Bid Documents

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Project Description

Bid Number:	2025-1566-1121
Bid Title:	PSC HVAC Unit
Category:	Public Buildings
Status:	Open

Description: Morgan County Board of Commissioners are seeking bids for the installation of a 15-ton rooftop package unit at th Public Safety Complex. Publication Date/Time: 11/21/2025 10:00 AM Closing Date/Time: 12/22/2025 10:00 AM Bid Opening Information: 12/22/2025 at 10:00am Pre-bid Meeting: 12/03/2025 at 9:30am Contact Person: Mark Williams mark.williams@morgancountyga.gov Miscellaneous: Prebid location: 1380 Monticello Rd. Madison, GA Bid opening location: 150 E. Washington St. Madison, GA Related Documents: PSC Heater RFP

Attachment Preview

Morgan County Board of Commissioners

P. O. Box 168

Madison, Georgia 30650

REQUEST FOR PROPOSAL FOR PSC HVAC UNIT

Morgan County Board of Commissioners are seeking bids for installation of a 15-ton

rooftop package unit at the Public Safety Complex.

Proposal Format

The proposal shall be prepared simply and shall be straightforward and concise. The bid

packet should include (in this order):

• Bid Summary (attached in this packet)

• Acknowledgement of bid amendments, if any

• Product cut sheets

• Product and labor warranty

• Copy of State Licensing

• Any other information deemed necessary by bidder to aid in award of RFP

If selected, Vendor, unless already on file, will need to provide the following

information:

• Certificate of Insurance

• E-Verify Affidavit

• Current W-9

RFP Cost

All costs incurred in the preparation and presentation of responses to the RFP shall be

completely absorbed by the respondent. All documents submitted as part of the RFP will

become property of Morgan County. Requests for specific material to be returned will be

considered.

150 East Washington Street

Madison, Georgia 30650

Office (706)342-0725

Fax (706)343-6450

Binding Offer

Each bid shall constitute a firm offer that is binding for ninety (90) days from the date

of the bid opening, unless the bidder takes exception to this provision in writing.

RFP Submission

Companies who wish to respond must submit an original and one electronic copy of the

proposal in sealed packages marked “FY26 PSC HVAC”. Fax and e-mail responses are

not acceptable. Responses to the RFP will be accepted until Monday December 22,

2025, at 10:00 a.m. Bids will be opened at that time at the Board of Commissioners

Office located at 150 E. Washington St. Madison, GA 30650

Responses must be delivered to:

Mr. Mark Williams, Assistant County Manager

Morgan County Board of Commissioners

150 E. Washington Street

Madison, Georgia 30650

Requests for extending this date will not be granted. Any late proposal will not be

considered. It is the sole responsibility of the Respondent to ensure that the proposal

arrives at the designated location prior to the deadline.

Morgan County reserves the right to reject any and all proposals, to waive any

informality or technicality and to accept that proposal which, in the judgement of the

proper officials, is in the best interest of Morgan County.

Prebid Meeting

There will be a mandatory pre-bid meeting on Wednesday December 3, 2025, at 9:30

a.m. The pre-bid meeting will be held at the Public Safety Complex located at 1380

Monticello Road, Madison, GA 30650. Questions will be accepted until 5pm on

December 10, 2025.

.

Page 2 of 6

Contact

All questions about this RFP and submission requirements must be directed in writing to

Mr. Mark Williams via email at mark.williams@morgancountyga.gov.

Any unauthorized contact shall not be responded to and may result in the disqualification

of the responder’s submittal. Answers to questions submitted will be communicated to

respondents via email.

RFP Amendments

It is the responsibility of respondents to check the Morgan County website for RFP

information and amendments.

Non-Collusion

By submitting a proposal, the respondent represents and warrants that no official or

employee of Morgan County has an interest, directly or indirectly, in the proposal or in

the final contract award. The respondent further understands proposals will be rejected if

there is any evidence of collusion with another respondent.

Compliance with Laws

Respondents agree to be bound by applicable Federal, State and Local laws, regulations,

and directives.

Qualification & Award Basis

Morgan County reserves the right to accept or reject any and all proposals or any parts of

a proposal wherein its judgment, it will be in the best interest of the County; waive any

technicalities/informalities in the RFP document and proposal process; and to qualify and

award any or all of this contract in any manner in which Morgan County, acting in the

sole and exclusive exercise of its discretion, deems to be in Morgan County’s best

interest. Cost will not be the sole factor in the selection process. If no acceptable

proposal is received Morgan County also reserves the right to re-solicit proposals, at its

sole discretion.

Page 3 of 6

Required Bonds and Insurance

A certificate of insurance with minimum coverage limits of $1,000,000 general liability,

$150,000 automobile liability and statutory limits for worker’s compensation is required

before awarded bidder can begin work.

Completion Inspection

Morgan will periodically conduct inspections during construction. A final inspection will

be conducted before accepting the project as complete and processing final payment.

Training

The successful bidder shall provide training for care and maintenance of all installed

products and equipment.

SERVICES REQUESTED

Purpose of Request

Morgan County Board of Commissioners are seeking bids for the replacement of an

HVAC unit with a new unit with natural gas heat. The specifications below address the

specific requirements together with certain details as to finish, material preferences,

equipment and appliances with which the successful bidder must conform. The bidder

shall bear the responsibility of insuring that the elements contained within the

specifications are sound, safety conscious, and functional.

Warranty

All bidders shall state the length and terms of warranty for all applicable warranties.

State Delivery Time

The bidder shall estimate the expected delivery date from time of order.

Page 4 of 6

SCOPE OF WORK

Bidder responsible for all labor and materials to successfully complete the project

General Requirements and Unit Specification

• Unit Specification: Supply and install one (1) new 15-ton rooftop package unit with

natural gas heat.

o The preferred manufacture is Carrier. We are requesting alternate bid for

Rheem. Bidders are encouraged to provide pricing for both.

o The unit must be complete with all standard factory components.

Installation and Mechanical Requirements

• Replace existing unit with new 15-ton package unit with natural gas heat.

• The Bidder shall be responsible for all work related to curb adaptations. This includes

supplying and installing any necessary transition curbs, curb risers, or adapter frames

to ensure a proper and weatherproof fit between the new unit and the existing roof.

• The Bidder shall inspect the existing supply and return ductwork connections and

perform all necessary duct modifications to properly connect to the new unit. This

includes resizing, sealing, fabricating new plenums, or insulating to achieve best

airflow and performance.

Electrical and Gas Connections

• Connect the new unit to electrical service replacing/installing necessary switches,

breakers, wires that meet the new unit’s specification and applicable building/fire

safety codes.

• Gas Line Installation: The Bidder will be responsible for running all necessary new

gas lines from connection point to the new unit. This includes all pipes, valves,

regulators, fittings, and testing required for safe operation and compliance with

building/fire safety codes.

Page 5 of 6

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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