Project Information

Bid Title

Request for Qualifications - On-Call Professional Consulting Services

Issuing Agency

Scotts Valley city

Location

California

Published Date

Jan 6, 2026

Closing Date

Jan 29, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Request for Qualifications - On-Call Professional Consulting Services
Category:	Public Works
Status:	Open

Description: The City of Scotts Valley is requesting Statements of Qualifications (SOQs) from qualified firms to provide On-Call Professional Consulting Services in the disciplines of Arborist, Architectural, Geotechnical, and Surveying. Publication Date/Time: 1/6/2026 8:00 AM Closing Date/Time: 1/29/2026 3:00 PM Contact Person: Rodolfo Onchi, Public Works Director/City Engineer ronchi@scottsvalley.gov Related Documents: Request for Qualifications On-Call Professional Consulting Services

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CITY OF SCOTTS VALLEY

REQUEST FOR QUALIFICATIONS

On-Call Professional Consulting Services:

Arborist, Architectural, Geotechnical and Surveying

City of Scotts Valley

1 Civic Center Drive

Scotts Valley, CA 95066

ISSUE DATE:

January 6, 2026

DEADLINE FOR SUBMISSION:

January 29, 2026, by 3:00PM PST

CONTACT:

Rodolfo Onchi, Public Works Director/City Engineer

ronchi@scottsvalley.gov

I. NOTICE OF INVITATION

The City of Scotts Valley (“City”) is requesting Statements of Qualifications (SOQs) from qualified firms to

provide On-Call Professional Consulting Services in the disciplines of Arborist, Architectural,

Geotechnical, and Surveying. The selected firms will support the City on an as-needed basis with

technical expertise, project review, analysis, and related professional services. The intent of this RFQ is

to establish a list of pre-qualified consultants able to provide timely, high-quality services that meet the

City’s operational needs, regulatory requirements, and project standards.

Interested firms shall submit one electronic copy in PDF format.

Submissions will be accepted via email only.

Please email your submission to: ronchi@scottsvalley.gov

No submission will be accepted by oral communication, telephone, or facsimile transmission. Proposals

may be withdrawn prior to the time set for closing. Postmarks will not be accepted. Any proposal

received after the time set for closing will be rejected.

II. INTRODUCTION

The City is requesting SOQs from qualified consulting firms (“Consultant”) to provide On-Call

Professional Consulting Services in the Arborist, Architectural, Geotechnical, and Surveying service

categories. The purpose of this RFQ is to evaluate each firm’s specific qualifications, experience, and

capacity to provide high-quality professional services to support the City’s Engineering Division.

On-call services are structured to support the programming, design, and construction of projects within

the Engineering Division. Such projects may include planning, design, and other professional consulting

services related to master plans, buildings, facilities, and public infrastructure (including streets,

sidewalks, utilities, and related improvements). This RFQ does not authorize construction, construction

management, or public works contracting services, which shall be procured separately in accordance

with applicable competitive bidding requirements. Work shall be requested by the City on an as-needed

basis and compensated in accordance with an approved rate schedule.

Candidates may apply for one or multiple on-call service categories, depending on their firm’s expertise.

A separate proposal must be submitted for each category, and the City may select and execute

agreements with multiple firms.

The City expects Consultants to provide sufficient, readily available resources in the form of trained

personnel, technical support, specialized subconsultants, and financial stability to carry out assigned

work without delay or shortcomings. Selected firms will be required to perform work in accordance with

the City’s standard Agreement for Services. All contracts are subject to approval by the Scotts Valley City

Council or City Manager, as applicable and in accordance with the City’s contracting authority, and the

City reserves the right, at its sole discretion, to not award a contract.

III. BACKGROUND

The City is a full-service municipality located in northern Santa Cruz County, nestled in the redwoods of

the Santa Cruz Mountains. Situated approximately 6 miles north of Santa Cruz, 30 miles southwest of

San José, and 68 miles south of San Francisco, the City is known for its natural setting, proximity to

Silicon Valley, and small-town character.

Scotts Valley has a population of approximately 12,000 residents and covers an area of roughly 4.6

square miles. The City provides a range of municipal services including police, public works, planning,

building, recreation, wastewater treatment, and general government services. The Engineering Division

is responsible for the planning, design, construction, and maintenance of public infrastructure, including

streets, sidewalks, stormwater systems, wastewater utilities, traffic systems, parks, and City facilities.

The City frequently undertakes capital improvement projects of varying scales- ranging from small

maintenance and repair efforts to larger facility upgrades and infrastructure improvements. To support

this work, the City maintains on-call contracts with qualified consultants who can provide timely

technical expertise and supplement staff capacity as project needs arise.

IV. SCOPE OF SERVICES

The following list represents a general outline of potential tasks by on-call service category. This list is

not exhaustive; additional assignments may arise based on project needs, regulatory requirements, or

staff requests within the applicable area of expertise.

Arborist Services

• Certified Arborist Reports

• Tree protection requirements, including Construction Protection Plans

• Tree health assessments and hazard evaluations

• Replacement tree selection and planting recommendations

• Assistance with development review and compliance with municipal code requirements

• Expert consultation during construction or site work

Architectural Services

• Preparation of conceptual design plans, including presentation materials and renderings

• Master planning and feasibility studies (site studies, reports, plans, etc.)

• Historic building preservation and restoration consulting

• Building program development and space needs analysis

• Interior design support

• Preparation of architectural design drawings and specifications

• Public meeting presentations and stakeholder engagement

• Building permit application assistance

• Construction administration (contract compliance, RFIs, submittals, etc.)

Geotechnical Services

• Geotechnical investigations and reports for City capital projects, including roadways, retaining

structures, drainage improvements, and parks

• Pavement evaluations, rehabilitation recommendations, and pavement design sections for local

streets and collector roadways

• Geologic hazard assessments, including slope stability evaluations, landslide investigations, and

mitigation recommendations

• Foundation recommendations for structures, utility vaults, retaining walls, and municipal facilities

• Subsurface exploration using borings, test pits, cone penetration testing (CPT), and geophysical

methods

• Soil classification, laboratory testing, and engineering analysis to support design

• Infiltration testing and hydrologic soil assessments for stormwater design and compliance with

regional stormwater requirements

• Geotechnical review of development applications, grading plans, and drainage studies for

conformance with City standards

• Construction observation and testing services, including compaction testing, backfill verification,

and ground improvement inspections

• Support during emergency response events (e.g., slides, roadway failures, culvert washouts) to

provide rapid geotechnical assessment and recommendations

• Preparation of technical memos, addendums, and plan review comments to support City staff

• Expert consultation for regulatory coordination, including FEMA, RWQCB, CalRecycle, and State

Fire Marshal review where applicable

• Recommendations for grading, earthwork, shoring, temporary slopes, and dewatering as needed

for capital and private development projects

• Assistance to Public Works staff on long-term slope stability, erosion control, hillside drainage, and

geologic risk reduction efforts

Surveying Services

• Boundary surveys, ALTA/NSPS land title surveys, and parcel mapping

• Topographic surveys for design, planning, and capital project development

• Construction staking and layout for public works projects

• Preparation of plats, legal descriptions, and exhibits for easements, right-of-way, and

dedications

• As-built surveys and preparation of record drawings

• Utility locating surveys and field verification of existing conditions

• Horizontal and vertical control establishment

• GIS-compatible data collection, mapping, and integration support

• Support for subdivision maps, lot line adjustments, and annexation documents

• Surveying services in compliance with the California Land Surveyors Act and applicable industry

standards

V. SUBMITTAL REQUIREMENTS

Submittals must clearly demonstrate an understanding of the City’s objectives. Developing the

proposal is the consultant’s responsibility and the City shall not bear any costs associated with its

preparation. The proposal shall be limited to 25 pages (double-sided sheets will count towards this

total). Resumes may be attached in an appendix and are exempted from the page limit. The

proposal should not include unnecessary promotional material, and should be brief, precise, and

organized as follows:

1. Front Cover- Identify the on-call service category the proposal pertains to.

2. Cover Letter – Summarize the firm’s interest, understanding, and key qualifications.

3. Statement of Qualifications – Firm overview, resumes of key personnel, and descriptions of

qualifications for the on-call service per the listing in the Scope of Work section.

4. Technical Approach and Scope of Work – A detailed list of projects demonstrating your firm’s

experience for the on-call service category proposed (maximum of 10 project examples.)

5. Cost Proposal – Provide detailed labor categories, hourly rates for key personnel (rates shall be

renewed on a yearly basis pursuant to the San Francisco Bay Area Consumer Price Index and

shall not exceed 5%.)

6. References– List up to five (5) people whom City staff may contact for references regarding past

performance of the firm, including name, email and phone number.

VI. SELECTION PROCESS

Proposals will be evaluated based on the Consultant’s demonstrated qualifications, experience,

understanding of the requested services, proposed staffing, and overall responsiveness to this RFQ.

Pricing, relevant project experience, and the quality of past performance with the City (if applicable) will

also be considered.

The City may conduct interviews, request additional information, or seek clarification from any firm during

the evaluation process. The City may also verify qualifications and past performance through reference

checks or review of publicly available information.

The City will select the firms that, in its sole judgment, are best qualified to provide on-call services in each

category. The City reserves the right to select multiple firms, to reject any or all proposals, or to waive

informalities or irregularities in the proposals received. Final contract awards are subject to approval by

the Scotts Valley City Council.

The anticipated schedule for the selection process is:

• RFQ Released

• Written Questions Due

• Responses to Questions/Addendum Issued

• Statement of Qualifications Due

• SOQ Review

• Consultant Selection & Negotiation

• Contract Approval

January 6, 2026

January 16, 2026

January 20, 2026

January 29, 2026

February 2- February 6, 2026

Week of February 9, 2026

February 2026

The City will negotiate a contract with the most qualified firm with compensation the City determines is

fair and reasonable based upon the scope of work. Fee proposals from competing consultants may be

used to assist City staff in determining fair and reasonable compensation.

Questions: All questions regarding this RFP should be directed via email to ronchi@scottsvalley.gov.

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541618Other Management Consulting Services
• NAICS 541690Other Scientific and Technical Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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