Project Information

Bid Title

2026-2027 Street Asphalt Milling Services

Issuing Agency

City of Hopkinsville

Location

Kentucky

Published Date

Jun 1, 2026

Closing Date

Jun 18, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Description	Opening date	Closing date
2026-2027 Street Asphalt Milling Services Sealed bids must be received no later than 10:30 a.m. (CST) 11:30 a.m. (EST) on June 18, 2026.

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INVITATION TO BID

2026-2027 Street Asphalt Milling Services

Bid Number 2026-10300-005

City of Hopkinsville

Public Works Director

715 South Virginia Street, Hopkinsville, Kentucky 42240

P.O. Box 707 Hopkinsville, KY 42241-0707

(270) 890-0600

www.hopkinsvilleky.us

BID NUMBER 2026-10300-005

INVITATION TO BID

CITY OF HOPKINSVILLE

Mike Perry

Public Works Director

715 South Virginia Street

P. O. Box 707

Hopkinsville, KY 42241-0707

2026-2027 STREET ASPHALT MILLING SERVICES

BID NUMBER 2026 -10300-005

BID DOCUMENTS ENCLOSED

A. INVITATION TO BID

B. BIDDER INFORMATION AND REQUIREMENTS

C. SPECIFICATIONS

D. BID FORM

Page 3

Page 4-7

Page 8

Page 9-10

IMPORTANT: PLEASE ADVISE THE PROCUREMENT OFFICE IMMEDIATELY IN

THE EVENT ANY OF THE ABOVE DOCUMENTS ARE NOT ENCLOSED.

BID DOCUMENT A

2

BID NUMBER 2026-10300-005

INVITATION TO BID

CITY OF HOPKINSVILLE

The City of Hopkinsville will be accepting Sealed Bids for furnishing and delivering the

following:

2026-2027 STREET ASPHALT MILLING SERVICES

BID NUMBER 2026-10300-005

Sealed Bids will be accepted by mail or in person Only. Sealed Bids should be

mailed/delivered to the Hopkinsville Municipal Center, ATTN: Public Works Department,

P.O. Box 707, Hopkinsville, Kentucky 42241-0707. Mailed and delivered bids must be

received no later than 10:30 a.m. (CST) 11:30 a.m. (EST) on June 18, 2026. Bids will be

opened at 10:30 a.m. (CST) 11:30 a.m. (EST) on June 18, 2026. Bidders will be notified

of Bid Results by mail and/or email after review. Each Sealed Bid should be enclosed in a

second envelope and both envelopes clearly marked:

“2026-2027 STREET ASPHALT MILLING SERVICES

BID NUMBER 2026-10300-005”

THE CITY OF HOPKINSVILLE RESERVES THE RIGHT TO ACCEPT OR REJECT

ANY AND ALL BIDS.

James R. Knight JR., MAYOR

CITY OF HOPKINSVILLE

The following pages contain the Bidder Information and Requirements, Specifications,

Sample Work Order, and Bid Form.

3

BID NUMBER 2026-10300-005

BID DOCUMENT B

GENERAL CONDITIONS

1. INSTRUCTIONS, SPECIFICATIONS AND FORMS

Instructions, Specifications and Forms may be obtained by mail from the Public

Works Department, City of Hopkinsville, P.O. Box 707, Hopkinsville, Kentucky 42241-707,

by telephone (270-890-0600), or on the City’s website www.hopkinsvilleky.us.

(a) All bids are to be submitted on and in accordance with the attached Bid Form.

The form must be signed and dated in the appropriate space.

(b) Each bid must be submitted in a sealed envelope and clearly and prominently

marked on the outside of the envelope with the following:

“2026-2027 STREET ASPHALT MILLING SERVICES

BID NUMBER 2026-10300-005”

(c) If forwarded by mail, the sealed envelope containing the proposal must be

enclosed in another envelope marked “2026-2027 STREET ASPHALT MILLING

SERVICES, BID NUMBER 2026-10300-005” and mailed to the City of Hopkinsville, ATTN:

Public Works Department, P. O. Box 707, Hopkinsville, KY 42241-0707, allowing sufficient

time for such mailing to reach this address prior to the scheduled closing time for receipt of

bids.

(d) Additional information or clarification of any of the instructions or information

contained herein may be obtained from the Public Works Office.

(e) Any bidder or bidders finding discrepancy in or omission from the

specifications, in doubt as to their meaning or believing that the specifications are

discriminatory, shall notify the Public Works Director in writing no later than five (5) working

days before the scheduled Bid Opening. Clarifications or changes in these specifications

will be issued, in writing, only by the Public Works Director. Inquiries should be directed to

the Public Works Office. Exceptions as taken by the bidder in no way obligates the City to

change the Specifications.

(f) The successful Bidder will be required to purchase a City of Hopkinsville

vendor’s license prior to the official award of the contract and shall continue to purchase a

vendor’s license for the duration of the contract period.

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BID NUMBER 2026-10300-005

BID DOCUMENT B

(g) Any Bidder may withdraw his or her Bid either in person or in writing at any

time prior to the scheduled time for closing the receipt of Bids. Withdrawals after the

scheduled time for receipt of Bids will not be permitted.

(h) The City will assume no responsibility for oral instructions of suggestions. Any

official correspondence in regard to the Specifications should be directed to and will be

issued by the Public Works Office.

2. AWARD OF CONTRACTS

(a) All Bids will be judged on the basis of best buy to the City and compliance

with the General Instructions and conformance with the Specifications.

(b) Contracts may be awarded to a primary contractor and alternate contractor.

(c) Any other consideration or basis for judgement will be stated in the

Specifications.

(d) When deemed necessary, a formal Contract Agreement will be prepared by

the City for signature by both successful Bidder and the City.

3. RESERVATIONS

(a) The Public Works Office reserves the right to reject any and all bids or parts

of bids when, in his judgement, the City’s interest will be served thereby.

(b) The Public Works Office reserves the right to increase or decrease the

quantities to be purchased at the prices bid.

(c) When deemed necessary, the Public Works Office may require an open-

ended quantity amount for a specified contract period. Such a requirement will be stated in

the specifications.

(d) The Public Works Office reserves the right to award contracts or place orders

to a single source or divide awards and orders or enact such combination as shall, in his

judgement, be in the best interest of the City.

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Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 238990All Other Specialty Trade Contractors

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