Project Information

Bid Title

Fitness Equipment Alabaster Rec Center RFP

Issuing Agency

City of Alabaster

Location

Alabama

Published Date

Dec 2, 2025

Closing Date

Dec 4, 2025

Government Level

State & Local

Status

Closed

Ref. #

12042025-C

Original Source

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Bid Documents

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Project Description

Bid Number:	12042025-C
Bid Title:	Fitness Equipment Alabaster Rec Center RFP
Category:	RFB
Status:	Open

Description: Proposal For: Alabaster Recreation Center and Library (Project) Alabaster, Alabama Bid Package: Fitness Equipment Proposal Due Date: 12/04/2025 up until 10:59 CST RFI’s Due Date: 11/20/2025 up until 1:59 PM CST Proposal By: (Bidder) Dated: _ To: Sports Facilities Companies 17755 US Hwy 19 N Unit 300 Clearwater, FL 33764 Project Manager: Dylan Lowdermilk ( For security reasons, you must enable JavaScript to view this E-mail address. ) Send Responses to: Dylan Lowdermilk ( For security reasons, you must enable JavaScript to view this E-mail address. ) Ishan Patel ( For security reasons, you must enable JavaScript to view this E-mail address. ) Submit Bid Packages: Bids should be clearly marked “SEALED BID” and must be submitted, bearing on the outside the name and address of the proposing party, the name of the project for which the bid is submitted and the time and date of the bid opening. Bids are due no later than 2:00 PM CST on 12/04/2025 at City of Alabaster Attn: Mark Frey, City Clerk, 1953 Municipal Way, Ste. 201 Alabaster, AL 35007. Referenced Project Documents Confirm the below project documents have been received and reviewed: 1. Scope of Work for referenced bid package – Alabaster SOW - Fitness Equipment .docx 2. Drawings and Specifications – Final Drawings and Specs 3. Bid Tabulation Form – Attached via Excel 4. Sample Contract – Sample AIA Contract 5. Addenda – as Applicable Required Attachments must be included within your sealed bid to be eligible: 1. COI 2. W9 3. Bid Tabulation Form 4. Sample Project Milestone Schedule a. Contract Execution b. Material Lead Times c. Material Delivery d. Installation Prequalification Requirements 1. Vendor shall comply with all applicable State and local laws, ordinances, codes, and regulations. 2. Subcontractor must have completed (3) similar sized and scoped projects in the last (5) years. Include this information in your bid submission with references. Subcontractors are required to have owners approval to move forward with contracting. A. Base Proposal 1. The Bid Package referenced herein is entitled “Bid Package” 2. (Bidder), the undersigned, do hereby declare we have carefully examined the site of the proposed work and the project documents. We do hereby agree to furnish all material, transportation, equipment, apparatus systems, labor and supervision required to do all work in strict accordance to the project documents for the below base price Exclusions: B. Proposal Alternatives – Please include the equipment listed as alternative in your proposal as a separate proposal. Publication Date/Time: 11/9/2025 8:00 AM Closing Date/Time: 12/4/2025 11:00 AM Contact Person: Project Manager: Dylan Lowdermilk (dlowdermilk@sportsfacilities.com) Send RFI’s to: Dylan Lowdermilk (Dlowdermilk@sportsfacilities.com) Ishan Patel (Ipatel@sportsfacilities.com) Plan & Spec Available: See attached. Qualifications: Prequalification Requirements 1. Vendor shall comply with all applicable State and local laws, ordinances, codes, and regulations. 2. Subcontractor must have completed (3) similar sized and scoped projects in the last (5) years. Include this information in your bid submission with references. Subcontractors are required to have owners approval to move forward with contracting. Related Documents: Alabaster RFP - Fitness Equipment Alabaster SOW - Fitness Equipment

Attachment Preview

Proposal For:

(Project)

Alabaster Recreation Center and Library

Alabaster, Alabama

600 Cleveland Street, Suite 910

Clearwater, FL 33755

Tel: (727) 474-3845

Fax: (727) 462-2800

sportsfacilities.com | thesfnetwork.com

Bid Package:

Proposal Due Date:

Fitness Equipment

12/04/2025 up until 10:59 CST

RFI’s Due Date:

11/20/2025 up until 1:59 PM CST

Proposal By: (Bidder)

Dated: _

To:

Sports Facilities Companies

17755 US Hwy 19 N Unit 300

Clearwater, FL 33764

Project Manager:

Send Responses to:

Submit Bid Packages:

Dylan Lowdermilk (dlowdermilk@sportsfacilities.com)

Dylan Lowdermilk (Dlowdermilk@sportsfacilities.com)

Ishan Patel (Ipatel@sportsfacilities.com)

Bids should be clearly marked “SEALED BID” and must be submitted, bearing on the outside the name and address of

the proposing party, the name of the project for which the bid is submitted and the time and date of the bid opening.

Bids are due no later than 11:00 AM CST on 12/04/2025 at City of Alabaster Attn: Mark Frey, City Clerk, 1953 Municipal

Way, Ste. 201 Alabaster, AL 35007.

Referenced Project Documents

Confirm the below project documents have been received and reviewed:

1. Scope of Work for referenced bid package – Alabaster SOW - Fitness Equipment .docx

2. Drawings and Specifications – Final Drawings and Specs

3. Bid Tabulation Form – Attached via Excel

4. Sample Contract – Sample AIA Contract

5. Addenda – as Applicable

Required Attachments must be included within your sealed bid to be eligible:

1. COI

2. W9

3. Bid Tabulation Form

4. Sample Project Milestone Schedule

a. Contract Execution

b. Material Lead Times

c. Material Delivery

d. Installation

Prequalification Requirements

1. Vendor shall comply with all applicable State and local laws, ordinances, codes, and regulations.

2. Subcontractor must have completed (3) similar sized and scoped projects in the last (5) years. Include this

information in your bid submission with references. Subcontractors are required to have owners approval to

move forward with contracting.

A. Base Proposal

Sports Facilities Companies

600 Cleveland Street, Suite 910

Clearwater, FL 33755

Tel: (727) 474-3845

Fax: (727) 462-2800

sportsfacilities.com | thesfnetwork.com

1. The Bid Package referenced herein is entitled “Bid Package”

2. (Bidder), the undersigned, do hereby declare we have carefully examined the site of the proposed work and

the project documents. We do hereby agree to furnish all material, transportation, equipment, apparatus

systems, labor and supervision required to do all work in strict accordance to the project documents for the

below base price

Exclusions:

B. Proposal Alternatives – Please include the equipment listed as alternative in your proposal as a separate

proposal.

Sports Facilities Companies

Commodity Codes

• NAICS 339920Sporting and Athletic Goods Manufacturing
• NAICS 423910Sporting and Recreational Goods and Supplies Merchant Wholesalers

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