Project Information

Bid Title

RFP 03-2026 Bedford Roads Alt Treatment Project

Issuing Agency

Town of Bedford

Location

New Hampshire

Published Date

Apr 27, 2026

Closing Date

May 8, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 03-2026 Roads Alt Treatmnt

Original Source

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Project Description

Bid Number:	RFP 03-2026 Roads Alt Treatmnt
Bid Title:	RFP 03-2026 Bedford Roads Alt Treatment Project
Category:	Construction Services
Status:	Open

Publication Date/Time: 4/23/2026 4:30 PM Closing Date/Time: 5/8/2026 10:00 AM Related Documents: RFP 03-2026 - Alternative Treatments 20260422 FINAL

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CONTRACT SPECIFICATIONS

2026 BEDFORD TOWN ROADS

ALTERNATIVE TREATMENT PROJECT

TOWN OF BEDFORD, NH

DEPARTMENT OF PUBLIC WORKS

RFP 03-2026

Release to Advertise Thursday, April 23, 2026

Mandatory Pre-bid Meeting Wednesday, April 29, 2026, 2:00PM EST

Bid Opening Friday, May 8, 2026, 10:00AM EST

Town of Bedford, NH

Department of Public Works

Bedford Safety Complex

55 Constitution Drive

Bedford, NH 03110

Brian Desfosses, P.E., Public Works Director

TABLE OF CONTENTS

Advertisement for Bid

Information for Contractors/ Pre-Bid Meeting

Contractor’s Bid Form

Notice-of-Award

Agreement

Special Conditions

Specifications

General Conditions

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BID 1-4

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ADVERTISEMENT FOR BIDS

Sealed bids for the “2026 Bedford Town Roads Alternative Treatment Project” will be received at

the Department of Public Works, Bedford Safety Complex, 55 Constitution Drive (2nd Floor), Bedford, NH

03110, until 10:00 am on May 8, 2026, upon which they shall be publicly opened and read aloud. A

mandatory pre-bid conference will be held Wednesday, April 29, 2026 @ 2:00 pm - Bedford

Safety Complex, 55 Constitution Drive, Bedford. The Owner may waive any formalities in the

Bid submittal process and/or minor defects in the Bid submittal and/or reject any and all Bids. No

Bidder may withdraw a Bid within 60 days after the actual date of the opening thereof. Should there

be reasons why the contract cannot be awarded within the specified period, the time may be

extended by mutual agreement between the Owner and the Bidder.

The work will include traffic marking eradication, crack sealing, polymer modified fog seal, HiMA

Micro Surfacing, surface preparation, Traffic Marking Installation, and all traffic control as required

by the Town of Bedford in our Local Road Rehabilitation Program. This program will include

approximately $180,000 of work for year 2026 and will include the entirety or segments of Back River

Road and Constitution Drive. The Town reserves the right to cease work on the project in the event

that dedicated monies have been expended, or when services are no longer required. Approximately

42,000 square yards of Fog Seal treatment and 10,000 square yards of HiMA Micro Surfacing will

need to be accomplished in 2026. All work shall be done in accordance with the contract documents

and specifications prepared by the Town of Bedford, New Hampshire.

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INFORMATION FOR CONTRACTOR

1. GENERAL

Sealed bids for the “2026 Bedford Town Roads Alternative Treatment Project” will be received

at the Office of the Director of Public Works, Bedford Safety Complex, 55 Constitution Drive (2nd

Floor), Bedford, NH 03110, until 10:00 am on May 8, 2026, upon which they shall be publicly

opened and read aloud. A mandatory pre-bid conference will be held Wednesday, April 29,

2026 @ 2:00 pm - Bedford Safety Complex, 55 Constitution Drive, Bedford. The Owner may

waive any formalities in the Bid submittal process and/or minor defects in the Bid submittal and/or

reject any and all Bids. No Bidder may withdraw a Bid within 60 days after the actual date of the

opening thereof. Should there be reasons why the contract cannot be awarded within the specified

period, the time may be extended by mutual agreement between the Owner and the Bidder.

2. AWARD

The Owner reserves the right to accept or reject any Bid for any reason or no reason without recourse by any

Bidder and to award a Contract to any Bidder on any basis which the Owner, in its sole and absolute

discretion, determines to be in the best interest of the Owner.

The Bid may not be withdrawn for a period of sixty (60) days from the date of receipt of Bids and the

Owner shall have the right to award a Contract within the sixty (60) day period.

3. NOTICE TO PROCEED

The Notice-to-Proceed should be issued within thirty (30) days of the execution of the Agreement by the

Owner. Should there be reasons why the Notice-to-Proceed cannot be issued within such period, the time

may be extended by mutual agreement between the Owner and Contractor.

4. CONTRACT TIME

The Contractor shall commence work no earlier than May 1, 2026, and have until September 30, 2026, for

substantial completion of any road work assigned in 2026 by the Owner.

5. QUALIFICATIONS OF BIDDERS

In addition to the Proposal (Bid Form), all Bidders will also be required to complete the Bid Form (pages

BID 1 to BID 5) in its entirety and submit with the Proposal (Bid Form). Failure to do so may be cause for

rejection of the Proposal (Bid Form). The OWNER may make such investigations, as he/she deems

necessary, to determine the ability of the Bidder to perform the work. Also, the Bidder shall furnish the

OWNER with all such information and data for this purpose as the OWNER that such Bidder is properly

qualified to carry out the obligations of the Contract and to complete the work contemplated therein.

Conditional bids will not be accepted. All bidders must provide at least three professional references.

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6. BIDDER QUESTIONS

Bidders are encouraged to submit questions via email to publicworks@bedfordnh.gov; however, the Owner

assumes no liability for ensuring accurate and complete email transmission/receipt and is not responsible to

acknowledge receipt. Inquiries must be submitted citing the RFP title, Page, Section, and received no later

than Friday, May 1, 2026 at 1:00PM:

Brian Desfosses, DPW Director

55 Constitution Drive

Bedford, NH 03110

Email: bdesfosses@bedfordnh.gov

The Owner will consider all timely-received questions and requests for change and, if reasonable and

appropriate, will issue an addendum to clarify or modify this RFP. Answers to Bidder submitted questions

and other addenda will be addressed online at bedfordnh.gov, at the RFP site, and by email to all bidders

who attended the pre-bid meeting no later than Monday, May 4th at 5:00PM.

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Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction

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