Project Information

Bid Title

Bulk Asphalt

Issuing Agency

City of Bristol

Location

Tennessee

Published Date

May 31, 2026

Closing Date

Jun 15, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-013

Original Source

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Bid Documents

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Project Description

Bid Number:	26-013
Bid Title:	Bulk Asphalt
Category:	Bid Postings
Status:	Open

Description: The City of Bristol, Tennessee, hereinafter referred to as “City” is soliciting bids from qualified licensed and bonded Contractors to provide Bulk Asphalt paving material in accordance with specifications. Prospective Contractors responding to this bid shall provide a Cost Bid Sheet in addition to other items requested herein. Publication Date/Time: 5/30/2026 8:00 AM Closing Date/Time: 6/15/2026 10:15 AM Related Documents: 26-013 - Bulk Asphalt - BID PACKET

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THE CITY OF BRISTOL, TENNESSEE

Invitation to Bid

Bulk Asphalt

ITB # 26-013

Bid Due Date/Time

June 15, 2026, at 10:15 p.m. EST

Department of Finance

Purchasing Division

801 Anderson Street RM 203

Bristol, Tennessee 37621-1189

purchasing@bristoltn.gov

ITB 26-013

City of Bristol, Tennessee

June 15, 2026

INVITATION TO BID

26-013

Bulk Asphalt

Table of Contents

I. INTRODUCTION............................................................................................................................................... 2

II. PROJECT SCHEDULE ........................................................................................................................................ 2

III. DESCRIPTION OF REQUIREMENTS AND SPECIFICATIONS........................................................................... 2

V. BID SUBMISSION INSTRUCTIONS .................................................................................................................... 3

Instruction to Bidders ............................................................................................................................................. 4

General Conditions of the Bid................................................................................................................................. 6

CONTRACT TERMS AND CONDITIONS .................................................................................................................... 8

EXHIBIT ‘A’ – COST BID SHEET............................................................................................................................... 10

EXHIBIT ‘B’ – INSURANCE REQUIREMENTS........................................................................................................... 11

1

ITB 26-013

City of Bristol, Tennessee

June 15, 2026

I. INTRODUCTION

The City of Bristol, Tennessee, hereinafter referred to as “City” is soliciting bids from qualified

licensed and bonded Contractors to provide Bulk Asphalt paving material in accordance with

specifications.

Prospective Contractors responding to this bid shall provide a Cost Bid Sheet in addition to other

items requested herein.

II. PROJECT SCHEDULE

Invitation to Bid Advertised

ITB Questions submittal deadline

Responses to questions by

Sealed Bids Due

Anticipated Award

Contract Duration

June 1, 2026

June 5, 2026 at 3:00 p.m.

June 9, 2026 at 5:00 p.m.

June 15, 2026 at 10:15 a.m.

July 7, 2026

July 2026 – June 2027

All written questions related to this bid should be emailed to writchie@bristoltn.gov. No phone call questions

will be accepted. Answers to questions will be posted on the city website as an addendum to this bid.

Information related to this bid obtained from other sources may not be accurate and will not be considered

binding. Contact with City personnel other than the staff person listed above regarding this bid may be

grounds for elimination from the bid process.

III. DESCRIPTION OF REQUIREMENTS AND SPECIFICATIONS

1.0 GENERAL

• Bidder is to guarantee prices on the commodities for thirty (30) days after issuance date

of agreement. Unit price after that period and until the end of the contract is subject to

escalation is the contractor’s price increases based upon the Tennessee Department of

Transportation Asphalt Cement Index. This increase shall be limited to the amount of that

increase from the Tennessee Department of Transportation Asphalt Cement Index only, with no

allowance for additional overhead or profit. Written proof of such increases from contractor

must be furnished to the City each time an increase is applied. Contractor is to grant the City any

decrease in unit price of commodities based on the Tennessee Department of Transportation

Asphalt Cement Index that become available during the agreement period.

• The City reserves the right to accept or reject all notification(s) of price changes. In the

event that an acceptable price to both parties cannot be reached, the agreement will be null and

void, and the City shall be free to take other action as deemed in the best interest and advantage

to the City for procurement of similar interests.

• The month of June 2026 is to be used as the base month for calculation purposes of this

bid.

2

ITB 26-013

City of Bristol, Tennessee

June 15, 2026

• Stated quantities on Bid Pricing Sheet are estimates of usage for a twelve-month period.

The City reserves the right to purchase increased or decreased amounts of each item as may be

deemed necessary at the prices quoted on this bid form.

• Agreement period of July 1, 2026, through June 30, 2027.

2.0 DESCRIPTION OF ITEMS

• TDOT Bituminous Plant Mix Base (Hot Mix) shall be Grade “B”. The material shall meet

all requirements of the latest version of the Tennessee Department of Transportation, Standard

Specifications for Road and Bridge Construction, Section 307.

• TDOT Bituminous Plant Mix Base (Hot Mix) shall be Grade “C”. The material shall meet

all requirements of the latest version of the Tennessee Department of Transportation, Standard

Specifications for Road and Bridge Construction, Section 307.

• TDOT Asphaltic Concrete Surface (Hot Mix) shall be Grade “E”. The material shall meet

all requirements of the latest version of the Tennessee Department of Transportation, Standard

Specifications for Road and Bridge Construction, Section 411.

• TDOT Bituminous Plant Mix (Cold Mix) shall be Surface Course. The material shall meet

all requirements of the latest version of the Tennessee Department of Transportation, Standard

Specifications for Road and Bridge Construction, Section 410.

V. BID SUBMISSION INSTRUCTIONS

• Seal bid response in an envelope plainly identified on the outside in the lower left corner of your

envelope with the Bid Name and Number. The Vendor is responsible for ensuring delivery on or

before the bid opening date and time to City of Bristol Tennessee Purchasing Department, Attn:

Vicki Riley, Purchasing Agent, 801 Anderson Street, RM 203, Bristol, TN 37620.

• Bids will be accepted at 801 Anderson Street RM 203, Bristol, Tennessee 37620 until bid

closing. At such time names of bidders and bid amounts will be read publicly.

• Please submit on (1) original complete bid

• No oral, telephonic, telegraphic, electronic (E-Mail) or facsimile proposals will be considered.

Late proposals will not be considered. It is the responsibility of the bidder to ensure that the

bid arrives at the correct location by the correct time.

Bid Packet must include:

1. Signed Cost Sheet

2. Signed General Conditions to the bid

3

ITB 26-013

City of Bristol, Tennessee

June 15, 2026

Instruction to Bidders

1. Each bid must be signed by the bidder with his/her original signature on the Bid Pricing Sheet for consideration. Bids by

a Partnership must be signed with the partnership name by one of the members of the partnership, or by an authorized

representative, followed by the signature and title of the person signing. Bids by Corporations must be signed with the

name of the corporation, followed by the signature and designation of the president, secretary, or person authorized to

legally bind the corporation.

2. Bids must be received prior to the specified time of closing as designated in the invitation. Bids received late will be

returned unopened to the bidder.

3. Envelopes must be sealed (taped or glued) when submitted and must be properly noted with the bid reference number

and the description of the bid item. Separate bids must be submitted for each reference number. The City will not be

held responsible for the premature opening of unmarked envelopes if sent through regular mailing system. Facsimile

transmissions of bidding documents will not be accepted.

4. Bids containing erasures or corrections thereon will be rejected unless said erasures or corrections are noted over the

initials or signature of the bidder.

5. Bids may be submitted on any one item or any group of items unless otherwise stated herein. The unit price must be

shown for each item or group of items as requested.

6. All prices quoted shall be United States currency. Prices shall be stated in units of quantities specified.

7. Prices quoted, unless otherwise stated by bidder, will be considered as being based on delivery to destination as designated

and to include any charges for packing, crating, containers, etc., and being in strict accordance with specifications as shown.

8. Samples, when requested, must be furnished free of expense prior to the opening of bids and if not destroyed will, upon

request, be returned at the bidder’s expense.

9. References in the Description of Requirements and Specifications describing the material, supplies, or services required

of a particular trade name, catalog or model number are made for descriptive purposes to guide the bidder in

interpreting the type of material or supplies or nature of the work described. They should not be construed as excluding

offers on other type of materials and supplies or of performing the work in a manner other than specified. However, the

bidders attention is called to Paragraph 6 of the General Conditions which must be strictly adhered to.

10. All bids shall remain valid for a period of sixty (60) days after bid opening unless a longer period is otherwise stated

herein.

11. Bids are to be mailed to or delivered to the Purchasing Department, Bristol City Hall, 801 Anderson Street, Room 203,

Bristol, Tennessee 37620. One original and one copy of each bid proposal must be submitted for review, unless

otherwise stated.

12. The City of Bristol is tax-exempt and sales taxes are not to be included on the bid. Any bid including sales taxes will be

adjusted at the time of the bid opening. The City’s sales tax exemption number will be provided to the successful bidder.

13. In the event bidder fails to honor bid, they will be declared non-responsible and removed from future bid opportunities.

If bidder is submitting equipment from current inventory, the bid must be valid for a period of sixty (60) days after bid

opening and cannot be subject to prior sale provisions.

4

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 238990All Other Specialty Trade Contractors
• NAICS 324121Asphalt Paving Mixture and Block Manufacturing

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