Project Information

Bid Title

Circuit Courthouse Basement Renovation Project ITB

Issuing Agency

Rockingham County

Location

Virginia

Published Date

Apr 1, 2026

Closing Date

Apr 23, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-0401-01

Original Source

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Bid Documents

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Project Description

Bid Number:	26-0401-01
Bid Title:	Circuit Courthouse Basement Renovation Project ITB
Category:	Construction - Contractors & Related Services
Status:	Open

Description: The purpose of this Invitation to Bid (ITB) is to request formal competitive sealed bids through the Invitation to Bid process to establish a contract for the demolition and renovation of approximately 900 sqft of space on the basement level of the Circuit Courthouse located at 80 Court Square, Harrisonburg VA, 22801. A mandatory Pre-Bid meeting will be held on site at 10:00AM, on Wednesday April 8 th , 2026. Click here to submit your ITB electronically. Publication Date/Time: 4/1/2026 12:00 AM Closing Date/Time: 4/23/2026 2:30 PM Pre-bid Meeting: April 8, 2026 @ 10AM Contact Person: Rebecca Guthrie Director of Finance 20 E. Gay Street Harrisonburg, VA 22802 (540) 564-3010 rguthrie@rockinghamcountyva.gov Related Documents: 26-0401-01 Circuit Courthouse Basement Renovation Project ITB Addendum A - Basement Breakroom project Addendum B - Circuit Couthouse Basement Floor Plan

Attachment Preview

COUNTY of ROCKINGHAM

Invitation to Bid

20 E. Gay Street

Harrisonburg, VA 22802

INVITATION TO BID #26-0401-01

Harrisonburg/Rockingham County Circuit Courthouse Basement Renovation

Project

This procurement is governed by the Virginia Public Procurement Act and all terms and conditions of the

Act are hereby adopted and are made a part of this notice.

Contact Information:

Rebecca Guthrie

Director of Finance

20 E. Gay Street

Harrisonburg, VA 22802

(540) 564-3010

rguthrie@rockinghamcountyva.gov

Table of Contents

1.0 PURPOSE ......................................................................................................................................... 4

2.0 BACKGROUND .................................................................................................................................4

3.0 SCOPE OF WORK ............................................................................................................................. 4

4.0 BID PREPARATION AND SUBMISSION .............................................................................................4

5.0 EVALUATION AND CONTRACT AWARD ...........................................................................................5

6.0 GENERAL TERMS AND CONDITIONS ............................................................................................... 6

6.1 APPLICABLE LAWS ...................................................................................................................... 6

6.2 CONTRACTOR’S INSURANCE .......................................................................................................6

6.3 BUILDER’S RISK INSURANCE ....................................................................................................... 9

6.4 ANTI-DISCRIMINATION ............................................................................................................... 9

6.5 AMERICANS WITH DISABILITIES ACT COMPLIANCE ..................................................................10

6.6 NONVISUAL ACCESS TO TECHNOLOGY .....................................................................................10

6.7 ETHICS IN PUBLIC CONTRACTING ............................................................................................. 11

6.8 IMMIGRATION REFORM AND CONTROL ACT OF 1986 .............................................................11

6.9 ANTITRUST ................................................................................................................................11

6.10 CLARIFICATION OF TERMS ........................................................................................................12

6.11 PAYMENT ..................................................................................................................................12

6.12 QUALIFICATIONS OF BIDDERS .................................................................................................. 12

6.13 TESTING AND INSPECTION ....................................................................................................... 13

6.14 CHANGES TO THE CONTRACT ...................................................................................................13

6.15 DEFAULT ................................................................................................................................... 13

6.16 TAXES ........................................................................................................................................13

6.17 DRUG FREE WORKPLACE .......................................................................................................... 14

6.18 NONDISCRIMINATION OF CONTRACTORS ................................................................................14

6.19 AUDIT ....................................................................................................................................... 14

6.20 NON-APPROPRIATION .............................................................................................................. 14

6.21 CONTRACT DOCUMENTS .......................................................................................................... 14

6.22 LAWS AND REGULATIONS .......................................................................................................15

6.23 PROOF OF AUTHORITY TO TRANSACT BUSINESS IN VIRGINIA ............................................. 15

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6.24 PREPARATION AND SUBMISSION OF BIDS .............................................................................15

6.25 WITHDRAWAL OR MODIFICATION OF BIDS ...........................................................................15

6.26 RECEIPT AND OPENING OF BIDS .............................................................................................16

6.27 PROPRIETARY INFORMATION .................................................................................................16

6.28 BID ACCEPTANCE PERIOD ......................................................................................................... 16

6.29 TERMINATION BY OWNER FOR CONVENIENCE ........................................................................16

6.30 DEBARMENT STATUS ................................................................................................................17

6.31 TRAINING, OPERATION, AND MAINTENANCE OF EQUIPMENT ................................................17

6.32 PERFORMANCE BOND AND LABOR AND MATERIAL PAYMENT BOND .....................................17

7.0 SIGNATURE SHEET – ITB #26-0401-01 .......................................................................................... 18

8.0 BID FORM – ITB #26-0401-01 ....................................................................................................... 19

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1.0 PURPOSE

The purpose of this Invitation to Bid (ITB) is to request formal competitive sealed bids through the

Invitation to Bid process to establish a contract for the demolition and renovation of approximately 900

sqft of space on the basement level of the Circuit Courthouse located at 80 Court Square, Harrisonburg

VA, 22801.

2.0 BACKGROUND

Rockingham County is located in the center of the beautiful Shenandoah Valley of Virginia. Nestled

between the Blue Ridge Mountains on the east and the Alleghenies on the west, the County is located

along the Interstate 81 corridor and only a two-hour drive to Washington, DC. Rockingham County is the

third largest county in Virginia and encompasses the Harrisonburg-Rockingham metropolitan area.

The Circuit Courthouse was originally built in the late 1800s. There have been numerous upgrades and

renovations to different parts of the building since it’s original construction. The lowest level of the

building has a concrete floor and stone walls with plaster outer surfaces. There is approximately 900 sqft

of space that we want to renovate, turning one area into an open breakroom space and there are two

restrooms which are to be demolished and refurbished.

3.0 SCOPE OF WORK

The selected contractor, under the direction of the County, shall perform in a satisfactory and proper

manner all the necessary services required under this solicitation, subject to the following conditions:

See Addendum A and Addendum B.

4.0 BID PREPARATION AND SUBMISSION

A mandatory Pre-Bid meeting will be held on site at 10:00AM, on Wednesday April 8th, 2026.

Bidders are required to submit the following items as a complete bid:

1. The completed signature sheet (see 7.0 Signature Sheet).

2. The completed bid form (see 8.0 Bid Form).

3. For bids in excess of $100,000, a bid security in the amount of five percent (5%) of the bid value. Bid

security must be in the form of a cashier’s check, a certified check, or a bid bond issued by a surety

company licensed to conduct business in Virginia and acceptable to the County.

Bids shall be submitted in a sealed envelope, clearly marked “ITB-# 26-0401-01

Harrisonburg/Rockingham County Circuit Courthouse Basement Renovation Project” no later than

2:30p.m., local time, Thursday April 23rd, 2026 to:

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Rockingham County Finance Department

Attention: Rebecca Guthrie

20 East Gay Street

Harrisonburg, VA 22802

Electronic submissions can also be submitted through the County’s website or using the following link

https://va-rockinghamcounty2.civicplus.com/FormCenter/Email-Forms-13/Procurement-200.

It is the responsibility of the bidder to ensure that their bid reaches the appropriate office prior to the date

and time of closing.

All costs of proposal preparation and presentation shall be borne by each bidder. The County is not liable

for any cost incurred by the bidder prior to issuance of a contract.

5.0 EVALUATION AND CONTRACT AWARD

Bids will be opened at the time and place stated in the Invitation to Bid or as modified by subsequent

Addenda, and their contents publicly announced. The Purchasing Agent shall decide when the specified

time for bid opening has arrived. No responsibility will be attached to any officer or agent for the

premature opening of a bid not properly addressed and identified. The provisions of §2.2-4342 of the Code

of Virginia shall be applicable to the inspections of bids received.

The Contract, if awarded, will be awarded to the lowest responsive and responsible bidder, if any,

provided his bid is reasonable and it is in the best interest of the County to accept it and subject to the

County’s right to reject any and all bids and to waive informality in the bids and in the bidding.

Determination of the lowest responsible bidder, if any, will be based on the total bid amount entered on

the Bid Form. Where the sum of the values entered in the multiple parts do not agree with the total bid

amount, the total bid amount entered on the Bid Form, including any properly submitted bid

modifications, shall take precedence. In the event that the total bid from the lowest responsible bidder

exceeds available funds, the County may negotiate the total bid amount with the apparent low bidder to

obtain a contract price within available funds, pursuant to §2.2-4318 of the Code of Virginia.

In the case of a tie bid, the County may give preference to goods, services, and construction produced in

the County or provided by persons, firms or corporations having principal places of business in the County.

If such choice is not available, preference shall then be given to goods and services produced in the

Commonwealth pursuant to Section 2.2-4324 of the Code of Virginia. If no County or Commonwealth

choice is available, the tie shall be decided by lot.

The Notice of Award will be posted on the County website after the Board awards the contract. Any bidder

who desires to protest the award or decision to award a contract shall submit the protest in writing to the

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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