Project Information

Bid Title

ARCHITECTURAL/ENGINEERING SERVICES - DIXIE HEIGHTS HIGH SCHOOL

Issuing Agency

The Kenton County School District

Location

Kentucky

Published Date

Mar 16, 2026

Closing Date

Mar 31, 2026

Government Level

State & Local

Status

Closed

Ref. #

59-ASDH-26

Original Source

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Bid Documents

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Project Description

Bid/RFP No.	Bid/Legal Notice	Issue Date	Closing Date & Time	Contact Person
59-ASDH-26	ARCHITECTURAL/ENGINEERING SERVICES - DIXIE HEIGHTS HIGH SCHOOL ADDENDUM 1	02/27/2026	03/31/2026 04/07/2026 2:00 PM EST

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KENTUCKY DEPARTMENT OF EDUCATION

REQUEST FOR PROPOSALS

for

ARCHITECTURAL/ENGINEERING SERVICES

702 KAR 4:160

School District: Kenton County

Project:

Dixie Heights High School Renovation and Addition

RFP Date:

February 27, 2026

CONTENTS

1. Announcement……………………………………… Page 2

2. Instructions to Proposers…………………………. Page 3

3. Project Description…………………………………. Page 4

4. Tentative Project Schedule……………………….. Page 4

5. Goals for the Architect/Engineer…………………. Page 5

6. Architect/Engineer Qualifications………………… Page 5

7. Evaluation – Request for Proposals……………... Page 5

8. Awarding of Contracts…………………………….. Page 6

9. Instructions…………………………………………. Page 8

KDE RFP For A/E Services – 2012

Page 1 of 7

1. ANNOUNCEMENT

A. The Kenton County Board of Education will receive proposals from qualified

Architect/Engineer (A/E) firms for design services.

B. The intended project is:

Develop and execute plans for the renovation to the existing

structure and an addition of an auditorium and field house per the

District’s current District Facility Plan (DFP) for Dixie Heights High

School

C. Interested and qualified firms can receive a copy of the official Request for

Proposals (RFP) by submitting a one-page letter of interest to:

Mr. Matthew Rigg, Chief Operations Officer

Kenton County School District

2044 Tuscanyview Dr

Covington, KY 41017

D. The Owner will not retain the services of a Construction Manager (CM) for this

project and if so will involve that entity in both the design and construction phases

of the work.

E. An authorized representative of the Board of Education will receive A/E Proposals

until 2:00 PM EST on Tuesday, March 31,2026.

Proposals received after this date will not be accepted.

F. Proposals shall be submitted only on the form as received from the soliciting Board

of Education.

G. Proposals shall be enclosed in envelopes which clearly indicate a Proposal for

Architect/Engineer Services.

H. Responding A/Es will be required to meet 702 KAR 4:160 and certain qualifications

set out in the RFP and which include the following:

1. Experience in Designing Educational Buildings;

2. Experience in Designing High School Athletic Facilities;

3. Professional Liability Insurance;

4. Experience in Cost Analysis and Budget Control;

5. Ability to manage project with minimal Change Orders;

6. Knowledge of incorporating efficient energy design concepts into a

renovation project.

I.

This Request for Proposals is subject to KRS 45A.455 prohibition against conflict

of interest, and gratuities and kickbacks.

J. Questions concerning Request for Proposals or the project should be emailed to:

Matthew Rigg, Chief Operations Officer

Email: matthew.rigg@kenton.kyschools.us

KDE RFP For A/E Services – 2012

Page 2 of 7

2. INSTRUCTIONS TO PROPOSERS:

A. Preparation of Proposals:

1. The respondent is expected to comply with all specifications, terms,

conditions and instructions contained in the Request for Proposals (RFP).

Failure to do so will be cause for rejection.

2. The proposal should be prepared simply and economically, providing a

forward straight concise description of the respondent’s capabilities to

satisfy the requirements of this RFP. Emphasis should be on completeness

and clarity of content. Each copy of the proposal, and all documentation

submitted with the RFP, should be bound in a single volume where practical.

The Owner will not be responsible for any costs incurred by respondent in

preparing or presenting the RFP.

3. Any exceptions taken to the terms and conditions of this RFP must be clearly

identified. If no exceptions are listed it will be concluded that the respondent

will meet, in every detail, the conditions stipulated in this RFP.

B. Fees:

Fee and schedule for this project shall be established at the completion of the

selection process utilizing the Kentucky Department of Education Architect /

Engineer Maximum Fee Guideline for Basic Services for A/E services.

C. Submission of Proposal:

The responding A/E shall complete a RFP package which includes responses to

this document.

Proposals shall be addressed to:

Mr. Matthew Rigg, Chief Operations Officer

Kenton County School District

2044 Tuscanyview Dr.

Covington, KY 41017

D. Number of Copies:

The respondent shall furnish six (6) copies of the proposal.

E. Form of Agreement:

The form of agreement to be used shall be the current American Institute of

Architects (AIA) Owner and Architect agreement required by 702 KAR 4:160 based

upon the project delivery method.

KDE RFP For A/E Services – 2012

Page 3 of 7

3. PROJECT DESCRIPTION

This will be a multi-year, phased project to allow for the creation of classroom spaces within

the existing building and within newly constructed areas to prevent a disruption to the

educational process. The following is not an exhaustive or complete listing of items to be

addressed in the project, but represents a high-level overview of anticipated project scope:

Renovation of Existing Structure:

• MECHANICAL (HVAC): Replacement of mechanical system, equipment, and controls

• TECHNOLOGY: Replacement of network cabling, installation of smart TVs and/or video

boards as determined by owner, installation of interior and exterior security cameras and

HUDL cameras, add/move/remove door access control, theater sound, theater lighting,

intercom expansion, clock replacement, teaching wall upgrades, gym sound upgrades,

digital signage, multipurpose audio and video, conference room media upgrades, video

scoreboards, security camera server upgrades, MDF/IDF air conditioning upgrades, RS2

hardware upgrades, athletic facility sound upgrades, athletic facility wireless upgrades,

secure vestibule system upgrades

• INTERIOR FINISHES: Flooring replacement, acoustical tile and grid replacement, interior

finish upgrades, restroom upgrades and new fixture installation, and installation of furring

walls on exterior walls of 1936 portion of building facing Dixie Highway

• ROOFING: Replacement of roofing systems

• INTERIOR RENOVATIONS NOT AFFECTING MODEL PROGRAM SPACES: Elevator

replacement

• STUDENT NUTRITION/CAFETERIA: Redesign flow of cafeteria serving area, replace

select kitchen equipment, potentially to include walk-in refrigerator and freezer, serving

lines, cooking equipment, and dishwashing system

• Convert current auditorium into a multi-purpose room space and/or classroom space

• Repair drainage around existing softball field and tennis courts

• Improve site circulation and parking capacity

NEW CONSTRUCTION:

• AUDITORIUM: seating capacity of approximately 550 with location to be determined after

site surveys; desired outcome is direct connection to existing building

• MULTI-PURPOSE ATHLETIC FIELDHOUSE: to include restrooms and concession area

to serve the baseball field

4. TENTATIVE PROJECT SCHEDULE

May 4, 2026

January 2027

March 2027

May 2027

May 2027

June 2027

June 2027

August 2033

A/E RFP (Request for Proposal) Approval by Kenton County Board of Education

Schematic Design Approval by the Kenton County Board of Education

Design Development by the Kenton County Board of Education

CD Design Approval by the Kenton County Board of Education

Project out to Bid

Bid Award and Approval by Kenton County Board of Education

Start Construction

Finish Construction (sooner if deemed possible after phasing plan development)

KDE RFP For A/E Services – 2012

Page 4 of 7

5. GOALS FOR THE ARCHITECT/ENGINEER

A. To participate as a responsible, cooperative and contributing member of the design

and construction team.

B. To manage and complete the Design within the defined time schedule, approved

budget, and the quality guidelines.

C. To represent the best interests of the Owner in the performance of services toward

the expeditious and efficient completion of the project.

6. ARCHITECT/ENGINEER QUALIFICATIONS

A. Knowledgeable of current applicable statutes and codes related to educational

building projects in Kentucky.

B. Maintains Professional Liability Insurance with minimum coverage as stated in the

appropriate AIA Document B101-2007, Standard Form of Agreement Between

Owner and Architect – KDE Version or AIA Document B132-2009, Standard Form

of Agreement Between Owner and Architect, Construction Manager as Adviser

Edition – KDE Version required by 702 KAR 4:160.

C. Ability to prepare and submit, to appropriate State and Local approval agencies, all

necessary documents in proper form and in a timely manner.

D. The architect of record must directly employ personnel in-house to perform seventy-

five percent (75%) of architectural project document preparation and 100% of the

architectural work of the construction administration work.

7. EVALUATION - REQUEST FOR PROPOSALS

From a written service proposal supplied with this bid a score from 0 – 100 points shall be

given. This proposal shall include and be evaluated by the following:

• Experience (20 points)

1. Specify the firm’s years of experience and number of projects with construction

and renovation of public school facilities in Kentucky. Describe the firm’s familiarity

with the Kentucky Department of Education’s “BG” construction process.

2. Provide the following information on completed projects of a comparable nature:

(Maximum of ten projects)

• Name of project

• Location by city and state

• Brief description of the project

• Construction cost and year project was completed

• Name of owner’s representative with address and telephone number

• Names and addresses of contractors for project

KDE RFP For A/E Services – 2012

Page 5 of 7

Commodity Codes

• NAICS 541310Architectural Services
• NAICS 541330Engineering Services

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