Project Information

Bid Title

Ashburn Lake Pond Enhancements, RFQ 683942

Issuing Agency

Loudoun County

Location

Virginia

Published Date

Jan 8, 2026

Closing Date

Feb 11, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFQ 683942

Original Source

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Bid Documents

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Project Description

Bid Number:	RFQ 683942
Bid Title:	Ashburn Lake Pond Enhancements, RFQ 683942
Category:	Procurement
Status:	Open

Description: The Intent of this Invitation for Bid (IFB) is for the County of Loudoun, Virginia (County) to obtain the services of a qualified General Contractor to remove accumulated sediment and install a forebay and an aquatic bench on Ashburn Lake in the Ashburn Village Community (the “Project”). The Project will involve removing, hauling, and disposing of accumulated sediment from the pond, installing a forebay at the upstream end of the pond, removing one (1) island, installing an aquatic bench for public use. The Project will also include replacement of an existing asphalt trail, enhancement to the access road, restoring the site and implementing landscaping. Pre-Bid Conference & Site Inspection: An optional Pre-Bid Conference will be held on-site. Date & Time: January 20, 2026, at 11:00 a.m. Location: Intersection of Bruceton Mills Circle and Roaming Shores Terrace, Ashburn, Virginia 20175 Publication Date/Time: 1/8/2026 12:25 PM Publication Information: Invitation for Bid Closing Date/Time: 2/11/2026 4:00 PM Pre-bid Meeting: January 20, 2026 @ 11:00 a.m. Contact Person: Farah Navder, CPPB Please see the attached document RFQ 683942 for additional contact information. Download Available: See Related Documents Business Hours: 8:30 AM to 5:00 PM Related Documents: RFQ 683942 (PDF) Attachment 2 General Conditions (PDF) Attachment 3 Prevailing Wage Rate (PDF) Attachment 8 Geotechnical Release Form (PDF) View Solicitation Abstract (PDF)

Attachment Preview

Loudoun County, Virginia

INVITATION FOR BID

ASHBURN LAKE POND ENHANCEMENTS

ACCEPTANCE DATE: Prior to 4:00 p.m., February 11, 2026 “Local Time”

IFB NUMBER:

RFQ 683942

ACCEPTANCE PLACE:

IMPORTANT NOTES

Loudoun County Government Offices

1 Harrison Street, S.E., 1st Floor,

Drop Box: Procurement Bids and Proposals

Leesburg, Virginia 20175

A. Plans, Specification and Geotech Report: To obtain these documents, Bidders must

sign and submit the Geotechnical Report Release Form (Attachment 8) to the Contracting

Officer. The form must be signed by an individual authorized to bind the firm. Once

received, the Contracting Officer will provide access to the plans and specifications via

Microsoft OneDrive. Bidders will receive an email with a link to the shared folder and will

be prompted to verify their email address by entering a verification code. The verification

code will be sent from no-reply@sharepointonline.com. Please note that this email may

be filtered into spam or junk folders

B. Pre-Bid Conference & Site Inspection: An optional Pre-Bid Conference will be held on-

site.

Date & Time: January 20, 2026, at 11:00 a.m.

Location: Intersection of Bruceton Mills Circle and Roaming Shores Terrace, Ashburn,

Virginia 20175 (See section 22.5 for additional details).

Registration: Please register by emailing Farah.Navder@loudoun.gov

The Terms and Conditions contained in this Invitation for Bid and in the County-

Contractor Agreement are not negotiable.

Requests for information related to this Invitation should be directed to:

Farah Navder, CPPB

Contracting Officer

Phone: (571) 627-7427

Email: Farah.Navder@loudoun.gov

Bid Forms: www.loudoun.gov/procurement.

Issue Date: January 8, 2026

IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF DISABILITY IN

ORDER TO PARTICIPATE IN THIS PROCUREMENT, PLEASE CONTACT THIS DIVISION AS

SOON AS POSSIBLE.

IFB RFQ 683942

Ashburn Lake Pond Enhancements

Page 1

INVITATION FOR BID

ASHBURN LAKE POND ENHANCEMENTS

SECTION/TITLE

PAGE

1.0 PURPOSE........................................................................................................................................ 3

2.0 COMPETITION INTENDED............................................................................................................. 3

3.0 PREVAILING WAGE RATES.......................................................................................................... 4

4.0 BIDDER MINIMUM QUALIFICATIONS .......................................................................................... 5

5.0 SPECIFICATIONS ........................................................................................................................... 7

6.0 GENERAL CONDITIONS OF THE CONSTRUCTION CONTRACT .............................................. 8

7.0 DISCREPANCIES............................................................................................................................ 8

8.0 BUSINESS, PROFESSIONAL, AND OCCUPATIONAL LICENSE REQUIREMENT.................... 8

9.0 PAYMENT OF TAXES..................................................................................................................... 8

10.0 NOTICE OF REQUIRED DISABILITY LEGISLATION COMPLIANCE.......................................... 9

11.0 ETHICS IN PUBLIC CONTRACTING ............................................................................................. 9

12.0 EMPLOYMENT DISCRIMINATION BY CONTRACTORS PROHIBITED ...................................... 9

13.0 PROHIBITION OF FORCED OR INDENTURED CHILD LABOR ................................................ 10

14.0 DRUG-FREE WORKPLACE ......................................................................................................... 10

15.0 FAITH-BASED ORGANIZATIONS ............................................................................................... 11

16.0 EXEMPTION FROM TAXES ......................................................................................................... 11

17.0 CONSTRUCTION CONTRACT PERFORMANCE AND PAYMENT BONDS.............................. 11

18.0 CONSTRUCTION CONTRACT BOND FORMS AND COPIES; ALTERNATIVE FORMS .......... 12

19.0 CONSTRUCTION CONTRACT RETAINAGES ............................................................................ 12

20.0 ESCROW ACCOUNT FOR RETAINED FUNDS .......................................................................... 12

21.0 AUTHORITY TO TRANSACT BUSINESS IN VIRGINIA .............................................................. 13

22.0 INSTRUCTIONS TO BIDDERS ..................................................................................................... 13

23.0 PRICING PAGE ............................................................................................................................. 24

Attachments below are incorprorated or incorporated by reference into this Invitation for Bid and

Contract Documents:

Attachment 1:

Attachment 2:

Attachment 3:

Attachment 4:

Attachment 5:

Attachment 6:

Attachment 7:

Attachment 8:

County-Contractor Agreement (Contained Herein)

General Conditions of the Construction Contract

Prevailing Wage Rates LOUD-26-0001

Plans dated January 25, 2025 (upon request)

Specifications dated November 2025 (upon request)

Geotechnical Report November 2025 (upon request)

Escrow Agreement (Contained Herein)

Geotechinical Release Form

Authorized By:

Farah Navder CPPB

Contracting Officer

Date: January 8, 2026

IFB RFQ 683942

Ashburn Lake Pond Enhancements

Page 2

ASHBURN LAKE POND ENHANCEMENTS

1.0 PURPOSE

1.1 The Intent of this Invitation for Bid (IFB) is for the County of Loudoun, Virginia

(County) to obtain the services of a qualified General Contractor to remove

accumulated sediment and install a forebay and an aquatic bench on Ashburn

Lake in the Ashburn Village Community (the “Project”). The Project will

involve removing, hauling, and disposing of accumulated sediment from the

pond, installing a forebay at the upstream end of the pond, removing one (1)

island, installing an aquatic bench for public use. The Project will also include

replacement of an existing asphalt trail, enhancement to the access road,

restoring the site and implementing landscaping.

1.2 The County Construction Contract resulting from this IFB requires the

payment of Prevailing Wage Rates. Refer to Section 3.0 of this IFB.

1.3 The costs associated with the removal of any and all unsuitable soils and/or

rock encountered below subgrade, as defined in Specification 312000

(included as Attachment 5 of this IFB), during the construction of this Project

shall be borne by the County. The County requests that the Contractor

provide unit prices for unsuitable soils removal and rock removal. Unit

Prices shall include the import of suitable material as needed to replace

those quantities removed (It shall be assumed that suitable material will be

procured from an off-site source). Unit prices shall be included on the

Pricing Page of the Bid and shall be multiplied times an assumed quantity

provided by the County for an extended price. The extended price shall be

carried by the County as an Owner’s Allowance in the final Contract Price

and will be paid to the Contractor on a “per occurrence” basis, with any

remaining allowance(s) being returned to the County upon completion of

the Project. This will apply to all excavations with the only exception being

drilling activities (i.e. borings, geothermal wells, etc.). In these specific

instances the Contractor should assume that rock will be encountered and

price the drilling accordingly as part of their Base Bid Cost. Refer to

Specification 312000 for soil classification and responsibility for all

unsuitable soils and/or rock encountered above subgrade.

2.0 COMPETITION INTENDED

It is the County's intent that this IFB permits competition. It shall be the Bidder's

responsibility to advise the Purchasing Agent in writing if any language, requirement,

specification, etc., or any combination thereof, inadvertently restricts or limits the

requirements stated in this IFB to a single source. Such notification must be received

by the Purchasing Agent not later than fifteen (15) days prior to the date set for bids

to close.

IFB RFQ 683942

Ashburn Lake Pond Enhancements

Page 3

3.0 PREVAILING WAGE RATES

Remuneration for any individual performing work on the County Construction

Contract resulting from this IFB shall be at a rate equal to or greater than to the

prevailing wage rate identified in Attachment 3 to this IFB.

3.1. The General Contractor awarded a County Construction Contract as a

result of this IFB, and any sub-contractors hired by the General Contractor

to perform Work on the County Construction Contract resulting from this

IFB, shall pay wages, salaries, benefits, and other remuneration to any

mechanic, laborer, or worker employed, retained, or otherwise hired to

perform Work in connection with the resulting County Construction Contract

at or greater than the prevailing wage rate identified in this IFB.

3.2. Any General Contractor or any subcontractor who employs any mechanic,

laborer, or worker to perform Work under the County Construction Contract

resulting from this IFB, at a rate that is less than the prevailing wage rate

identified in this IFB (i) shall be liable to such individuals for the payment of

all wages due, plus interest at an annual rate of eight percent accruing from

the date the wages were due; and (ii) shall be disqualified from bidding on

public contracts with any public body until the contractor or subcontractor

has made full restitution of the amount described in clause (i) owed to such

individuals. A contractor or subcontractor who willfully violates this section

is guilty of a Class I misdemeanor.

3.3. After award of the County Construction Contract, the General Contractor to

whom such contract is awarded shall certify under oath, to the

Commissioner of Labor and Industry the pay scale for each craft or trade

employed on the Project to be used by such contractor and any of the

contractor’s subcontractors for work to be performed under such public

contract. This certification shall, for each craft or trade employed on the

Project, specify the total hourly amount to be paid to employees, including

wages and applicable fringe benefits, provide an itemization of the amount

paid in wages and each applicable benefit, and list the names and

addresses of any third-party fund, plan or program to which benefit

payments will be made on behalf of employees. The certification shall be

sent to the Commissioner of Labor and Industry each pay period for the

duration of the Project.

3.4. The General Contractor awarded a County Construction Contract as a

result of this IFB, shall keep, maintain, and preserve (i) records relating to

the wages paid to and hours worked by each individual performing the work

of any mechanic, laborer, or worker and (ii) a schedule of the occupation or

work classification at which each individual performing the work of any

mechanic, laborer, or worker on the public works project is employed during

each workday and week. The employer shall preserve these records for a

minimum of six (6) years and make such records available to the

Department of Labor and Industry within ten (10) days of a request and shall

IFB RFQ 683942

Ashburn Lake Pond Enhancements

Page 4

certify that records reflect the actual hours worked and the amount paid to

its workers for whatever time period they request.

3.5. No later than ten (10) days after the date of the Notice to Proceed, the

General Contractor awarded a County Construction Contract as a result of

this IFB and subcontractors performing on a County Construction Contract

shall post the prevailing wage rate for each craft and classification involved,

as determined by the Commissioner of Labor and Industry, including the

effective date of any changes thereof, in prominent and easily accessible

places at the site of the work or at any such places as are used by the

contractor or subcontractors to pay workers their wages. Within ten (10)

days of such posting, a contractor or subcontractor shall certify to the

Commissioner of Labor and Industry its compliance with this subsection.

3.6. The General Contractor awarded a County Construction Contract as a

result of this IFB shall include the requirement in all subcontracts issued and

require the same requirement to be inserted by all lower tier subcontractors

in their subcontracts to pay wages, salaries, benefits, and other

remuneration to any mechanic, laborer, or worker employed, retained, or

otherwise hired to perform Work in connection with the resulting County

Construction Contract at or greater than the prevailing wage rate identified

in this IFB.

3.7. Information regarding Prevailing Wage Rates and the Department of Labor

and Industry Forms can be found at https://www.doli.virginia.gov/prevailing-

wage-law/.

4.0 BIDDER MINIMUM QUALIFICATIONS

Bidders must demonstrate that they have the resources and capability to provide

the materials and services as described herein. All Bidders must submit the

documentation and information indicated below with their bid. Failure to provide

any of the required documentation/information will be cause for bid to be deemed

non-responsive and/or non-responsible and rejected.

The following criteria shall be met in order to be eligible for this Contract:

4.1 Debarment: By signing the Pricing Page contained in the IFB, Bidders are

certifying that Bidder is not currently debarred by any local or state

government or the federal government. Bidders shall provide in their bid,

documentation related to all debarments that occurred within the last ten

(10) years.

4.2 The Contractor submitting a bid shall not be disqualified from bidding for a

violation of the Commonwealth of Virginia prevailing wage law.

4.3 Provide evidence of a contractor’s certificate of registration, whether

resident or nonresident of Commonwealth of Virginia, as required by the

following:

• Registered Commonwealth of Virginia Contractor: Class A. Include a

copy of the Class A Contractors license in your bid.

IFB RFQ 683942

Ashburn Lake Pond Enhancements

Page 5

Commodity Codes

• NAICS 237990Other Heavy and Civil Engineering Construction

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