Project Information

Bid Title

Post-Closure Monitoring, Reporting and Regulatory Compliance Services at East Third Avenue Landfill

Issuing Agency

City of San Mateo

Location

California

Published Date

Apr 23, 2026

Closing Date

May 21, 2026

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Title:	Post-Closure Monitoring, Reporting and Regulatory Compliance Services at East Third Avenue Landfill
Category:	ALL OPEN RFPs
Status:	Open

Description: See the proposals in the "Related Documents" section below.  Proposers who download the documents will not be notified of any addenda.  It is the proposer's responsibility to check back on the website for any addenda that may have been issued. Publication Date/Time: 4/22/2026 6:00 PM Closing Date/Time: 5/21/2026 4:00 PM Contact Person: Sven Edlund, Regulatory Compliance Manager Email: sedlund@cityofsanmateo.org Related Documents: Post-Closure Monitoring, Reporting and Regulatory Compliance Services at East Third Avenue Landfill RFP Appendix A - Scope of Services Appendix B - Sample Agreement Appendix C - WDRs

Attachment Preview

REQUEST FOR PROPOSALS

Post-Closure Monitoring, Reporting and

Regulatory Compliance Services at

East Third Avenue Landfill

CITY OF SAN MATEO, CALIFORNIA

April 22, 2026

CITY OF SAN MATEO

Public Works Department

330 West 20th Avenue

San Mateo, CA 94403

650-522-7300

REQUEST FOR PROPOSALS

City of San Mateo,

Post-Closure Monitoring, Reporting and

Regulatory Compliance Services

I. INTRODUCTION

The Department of Public Works administers professional service agreements for environmental

monitoring and reporting services at the closed East Third Avenue Landfill (aka Seal Point Park) in

compliance with post-closure regulatory requirements. These requirements are described in the San

Francisco Regional Water Quality Control Board (RWQCB) Waste Discharge Requirements for the site

Order No. 95-056 (WDRs) and the monitoring plan revision described in the Data Analysis Plan

(Kleinfelder, 2000 as amended February 13, 2004) which are provided in Appendix C. The City will award a

two-year contract, commencing on July 1, 2026. The selected contractor will provide groundwater and

leachate monitoring and reporting, landfill cover inspections, landfill gas monitoring and reporting,

operation and maintenance of our combustible gas monitoring system, and on-call additional consulting

services, as needed in accordance with the current and applicable industry standards.

II. BACKGROUND

The East 3rd Avenue Landfill is located in San Mateo adjacent to San Francisco Bay, as shown on Figure 1

(Appendix C). The landfill is bordered by San Francisco Bay tidal flats to the north and east, the mouth of

San Mateo Creek to the west, and J. Hart Clinton Drive (formerly East 3rd Avenue) to the south. The

landfill site occupies approximately 44 acres.

The East 3rd Avenue Landfill operated from 1935 to 1982. Approximately 1.73 million cubic yards of

waste was placed during the landfill’s operating life. The landfill topography ranges from approximately

2 feet NAVD 88 at street level to approximately 70 feet NAVD 88 at the top deck. Closure of the landfill

began in 2000. The final cover includes a minimum two-foot-thick foundation layer, a geosynthetic clay

liner (GCL), and an 18-inch-thick vegetative soil layer. Site closure was completed in 2005, and the final

notification of closure for the landfill was submitted in March 2006.

After final closure, the landfill was developed as Seal Point Park. The park includes hiking paths, dog park

area, Bay access for kayaks and windsurfers, public restrooms, ranger’s office, maintenance garage, and

parking areas. The dog park area, public restrooms, maintenance garage, and most parking areas are not

on the landfill and are not considered to be critical infrastructure. A driveway on the south side of the

landfill slope leads to a small parking area (10 spaces) on top for viewing the surrounding area. The

perimeter hiking path connects to the adjacent Bay Trail. A stairway is located on the north slope from

the perimeter path at the base to the top. Access to the park is from J. Hart Clinton Drive. Two seasonal

wetlands are located between the landfill and J. Hart Clinton Drive.

City of San Mateo Post-Closure Monitoring, Reporting and Regulatory Compliance Services RFP

Page 2 of 7

III. DESCRIPTION OF THE PROJECT

The City, as owner of the landfill, is obligated to meet County and State regulatory requirements

associated with a closed landfill facility which requires environmental monitoring and submitting timely

data reports. The City is seeking a well-qualified firm or firms to perform these services for the closed

East Third Avenue Landfill. The work will be performed on behalf of the City of San Mateo Public Works

Department (City) as part of a two (2) year contract term commencing July 1, 2026.

IV. SCOPE OF SERVICES

The firm will provide the following services. Subconsultants may be utilized, as needed, to provide “full

services” to the City:

A. Task 1 – Water Quality Monitoring, Sampling and Reporting

B. Task 2 – Semi-Annual Facility Inspections / Cover Assessment

C. Task 3 – Annual Landfill Gas (LFG) Probe Monitoring

D. Task 4 – Operation and Maintenance of Combustible Gas Monitoring System

E. Task 5 – Additional Services as Requested

More details are provided in the Scope of Services included as Appendix A.

V. PROPOSALS

Proposers who wish to be considered must submit an electronic copy of their proposal in PDF format via

email to the City for review. 8 1/2" x 11" sheet sizes should be used for the text, with 11" x 17" sheet

sizes for any foldout figures, organizational charts, schedules, or drawings. The proposal shall be limited

to fifteen (15) pages. Resumes and licenses for proposed personnel will not be counted towards the

page limit. Proposals should be as concise as possible and specific to this project. At a minimum, each

proposal must include the following information in sections, as outlined below.

A. Cover Letter

The proposal shall be submitted with a cover letter. The letter accompanying the proposal must provide

the name, title, address, telephone number, and signature of the individual(s) authorized to negotiate and

bind the firm contractually. An unsigned proposal or one signed by an individual unauthorized to bind the

firm may be rejected. The cover letter shall provide a summary of the firm’s capabilities and availability of

staff, information and qualifications of the proposed lead who will be representing the firm. The cover

page will count towards the 15-page limit.

B. Project Approach and Proposed Scope of Services

Provide a detailed description of the firm’s proposed approach to implementing the Scope of Services

described in Appendix A. The approach shall at a minimum include the following:

• Anticipated challenges and how the firm will approach these challenges;

• Implementation plan and schedule for the tasks described in the scope of services (Appendix A)

and any recommended revisions or additions to the list of tasks;

City of San Mateo Post-Closure Monitoring, Reporting and Regulatory Compliance Services RFP

Page 3 of 7

• Any innovative approaches to implementing these services; and

• Proposed Scope of Services.

C. Experience and Qualifications

Provide a brief history of the firm, including name of the firm, general services, experience, the year the

firm was established under the current name, the principal place of business, and the location of local

office(s). Indicate any other previous names for the firm during the last five (5) years and the year any

name change was effective. The firm should demonstrate strong experience with Waste Discharge

Requirements for landfills and performance of fieldwork associated with monitoring

groundwater/leachate conditions and landfill gas.

D. References

Provide a list of at least three (3) prior projects within the last five (5) years in which the firm provided

relevant services similar to this assignment. The list shall include the following for each assignment:

• Name of client

• Location (city and state)

• Name and brief description of project

• Start and completion date

• Contract value

• Respondent’s scope and role in the project

• Client reference for services provided including name, position, phone, and email.

• Identify the personnel that will be assigned to the key positions (refer to Section V., Part F -

Resumes and Qualifications of Proposed Personnel), including subconsultants/subcontractors.

Provide a brief biography and highlight special qualifications, including:

o Total years of experience, including number of years with the current firm.

E. Team Organizational Structure

Describe the firm’s team organization, including identification of any partners or subconsultants /

subcontractors. Indicate the role and responsibilities of all subconsultants /subcontractors.

F. Estimated Labor Hours

Provide a table with the estimated labor hours by personnel proposed for the project for each task

identified in the Scope of Services. The table shall include subtotals by both column and row along with

total estimated hours to perform the Scope of Services. All pertinent and relevant assumptions that may

affect the proposed hours shall be clearly listed in this section of the proposal.

G. Resumes and Qualifications of Proposed Personnel

This section should include resumes for all personnel proposed for the Project. Resumes will not be

counted toward the page limit established in this section.

H. Conflict of Interest:

Provide names of individuals associated with the firm that have a potential conflict of interest. The City

may not contract with a proposer’s firm if its employee, officer, or director (or any immediate family

City of San Mateo Post-Closure Monitoring, Reporting and Regulatory Compliance Services RFP

Page 4 of 7

member of the preceding) has served as an elected official, employee, board, or commission member of

the City who influences the making of the contract. Furthermore, the City may not contract with any

proposer whose income, investment, or real property interest may be affected by the contract. Proposals

are subject to disqualification on the basis of such a conflict of interest as determined by the City.

I. Terms and Conditions:

The proposal shall stipulate that it is predicated upon all the terms and conditions of the RFP. In addition,

it shall contain a statement to the effect that it is valid for a period of one hundred twenty (120) days from

the date of receipt thereof by the City. It shall be signed by an official authorized to bind the organization.

VI. PROPOSED BUDGET AND FEE SCHEDULE

Include a proposed budget and fee schedule based upon labor hours per Section V., Part F of the

proposal.

The method of payment to the successful proposer shall be on a time and expense reimbursement basis

with a maximum "not to exceed" fee as set by the proposer in his proposal as being the maximum cost

to perform all work. This figure shall include direct costs and overhead such as, but not limited to,

transportation, communications, subsistence, materials and any subcontracted items of work. Progress

payments will be based on actual hours, hourly costs and support service costs charged to the project on

a monthly basis.

No payments will be made for work performed prior to the execution of the agreement.

VII. SUBMISSION OF THE PROPOSAL

Proposers shall submit an electronic copy in PDF format of their proposals as described in Section V to:

Sven Edlund at sedlund@cityofsanmateo.org.

PROPOSALS MUST BE RECEIVED BY 4:00 P.M. on Thursday, May 21, 2026. Proposals received after this

time or at any other location will not be accepted.

Proposers shall submit their proposals to the following address:

City Clerk’s Office

City of San Mateo

330 West 20th Avenue

San Mateo, CA 94403

Environmental Monitoring and Reporting Services, East Third Avenue Landfill

Attn: Sven Edlund

Public Works Department

City of San Mateo Post-Closure Monitoring, Reporting and Regulatory Compliance Services RFP

Page 5 of 7

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541620Environmental Consulting Services
• NAICS 541690Other Scientific and Technical Consulting Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.