Project Information

Bid Title

Request for Proposals for Public Engagement Consultant

Issuing Agency

State Government of New York

Location

New York

Published Date

Jun 3, 2026

Closing Date

Jun 25, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

Request for Proposals for Public Engagement Consultant

• RFP for Public Engagement Consultant

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• Attachment III: Cost Proposal

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KATHY HOCHUL, Governor

RUTHANNE VISNAUSKAS, Commissioner/CEO

Request for Proposals

for

Public Engagement Consultant

Issuance Date:

Submission Deadline

RFP Number: HCR-RFP260603

June 3, 2026

June 25, 2026, 12pm, EDT

HOUSING TRUST FUND CORPORATION

641 LEXINGTON AVENUE ▪ NEW YORK, NEW YORK 10022

www.hcr.ny.gov

Table of Contents

1. INTRODUCTION ................................................................................................................................ 6

2. PURPOSE ............................................................................................................................................. 6

3. BACKGROUND .................................................................................................................................. 6

3.1. Affirmatively Furthering Fair Housing ........................................................................................ 6

4. CALENDAR OF EVENTS AND MILESTONES ............................................................................ 7

5. Minimum Qualifications ...................................................................................................................... 8

i. Legal Status .............................................................................................................................. 8

ii. Experience ................................................................................................................................ 8

iii. Availability ............................................................................................................................... 8

6. SCOPE OF SERVICES ....................................................................................................................... 8

6.1 Main Deliverables & Timelines..................................................................................................... 8

i. Public Engagement Plan .......................................................................................................... 8

ii. Public Engagement Events ...................................................................................................... 8

a. Stakeholder Focus Groups....................................................................................................... 9

b. Regional Public Meetings........................................................................................................ 9

iii. Community Surveys................................................................................................................. 9

iv. Public Engagement Events & Community Surveys Report .................................................. 9

6.2 Corresponding Responsibilities ................................................................................................... 10

i. Outreach & Invitations........................................................................................................... 10

ii. Media Outreach ...................................................................................................................... 10

iii. Event Management ................................................................................................................ 11

iv. Technology ............................................................................................................................. 11

v. Accessibility ........................................................................................................................... 11

vi. Materials & Presentations...................................................................................................... 11

vii. Recordkeeping/Reporting.................................................................................................. 12

6.3. Deliverable Reviews & Feedback .............................................................................................. 12

6.4 Questions and Answers ................................................................................................................ 13

6.5 Amendments and Addenda .......................................................................................................... 13

7. PROPOSAL SUBMISSION INSTRUCTIONS............................................................................... 14

7.1 Intent to Submit Proposal............................................................................................................. 14

7.2 General Instructions...................................................................................................................... 14

8. PROPOSAL REQUIREMENTS ....................................................................................................... 15

8.1 TAB 1: Proposal Coversheet, Cover Letter, & Proposal Certification ..................................... 15

2

8.1.1. Proposal Coversheet ............................................................................................................. 15

8.1.2. Cover Letter with Executive Summary (3 pages max) ...................................................... 16

8.1.3. Proposal Certification ........................................................................................................... 16

8.2 TAB 2: Technical Proposal (10 pages max) ............................................................................... 16

i. Table of Contents ................................................................................................................... 17

ii. Experience, Qualifications, and Capability Narrative ......................................................... 17

iii. Work Plan ............................................................................................................................... 17

iv. Disclosure Statement ............................................................................................................. 17

v. References .............................................................................................................................. 18

vi. Resumes.................................................................................................................................. 18

8.3 TAB 3: Cost Proposal................................................................................................................... 18

8.4 TAB 4: Administrative Proposal ................................................................................................. 18

8.4.1 TAB 4: Standard Clauses and Requirements ....................................................................... 19

8.4.2 Financial Capacity ................................................................................................................. 19

8.4.3 Insurance Requirements ........................................................................................................ 19

8.5 TAB 5: Equal Employment Opportunity Requirements ............................................................ 19

9. EVALUATION AND SELECTION PROCESS ............................................................................. 21

9.1 Evaluation Overview .................................................................................................................... 21

9.2 Scoring .......................................................................................................................................... 21

9.3 Selection and Notification Process .............................................................................................. 23

9.4 Adverse Findings .......................................................................................................................... 24

10. Award OF CONTRACT .................................................................................................................. 24

REMAINDER OF THIS PAGE LEFT BLANK INTENTIONALLY ............................................... 24

Appendix I............................................................................................................................................... 25

Appendix II ............................................................................................................................................. 26

Appendix III ............................................................................................................................................ 27

Insurance Requirements.................................................................................................................. 27

ATTACHMENTS TO FOLLOW THIS PAGE ................................................................................... 35

ATTACHMENT I .................................................................................................................................. 36

Proposal Coversheet ........................................................................................................................... 36

ATTACHMENT II ................................................................................................................................. 40

Proposal Certification ......................................................................................................................... 40

ATTACHMENT III................................................................................................................................ 41

Cost Proposal Template...................................................................................................................... 41

3

ATTACHMENT IV ............................................................................................................................... 42

FORM A: Intent to Submit Proposal ................................................................................................. 42

PROPOSAL CHECKLIST .................................................................................................................... 43

4

HOUSING TRUST FUND CORPORATION

REQUEST FOR PROPOSALS FOR

PUBLIC ENGAGEMENT CONSULTANT

IMPORTANT NOTICE: A Restricted Period under the Procurement Lobbying Law is currently in

effect for this procurement process and will remain in effect until execution and approval of the

Contract(s). Proposers are prohibited from Contacts related to this procurement process with any

employee of the Housing Trust Fund Corporation (“HTFC” or Agency(ies) or Affiliate(s), other

than the Designated Contact Officer listed below.

Lobbying Law Designated Contact Officer:

Kathryn Mazzeo, Associate Counsel

New York State Homes and Community Renewal Housing Trust Fund Corporation

38-40 Broadway, Hampton Plaza, 5th Floor

Albany, NY 12207

Email: Kathryn.Mazzeo@hcr.ny.gov

If you have inquiries regarding this Request for Proposal (“RFP”)or would like to contact the HTFC

regarding matters not relating to Lobbying Procurement Law Contacts, please forward inquiries via

electronic email to contractunitinfo@hcr.ny.gov. citing the RFP page and section, no later than the

date identified in the Calendar of Events and Milestones section of this solicitation. The subject line

of the email should indicate “2026 Public Engagement Consultant RFP”.

Further information regarding the Procurement Lobbying Law policies of the Agency(ies) is available

in the Agencies’ Standard Clauses and Requirements for Solicitations, hyperlinked herein as Exhibit A.

1Affiliates shall mean the other agencies comprising New York State Homes and Community Renewal being the New

York State Housing Finance Agency, State of New York Mortgage Agency, New York State Affordable Housing

Corporation, State of New York Municipal Bond Bank Agency, and Tobacco Settlement Financing Corporation.

5

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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