Project Information

Bid Title

Rockingham Park at the Crossroads Concession Operator

Issuing Agency

Rockingham County

Location

Virginia

Published Date

Feb 17, 2026

Closing Date

Mar 13, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-0217-01

Original Source

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Bid Documents

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Project Description

Bid Number:	26-0217-01
Bid Title:	Rockingham Park at the Crossroads Concession Operator
Category:	Food Service & Supplies
Status:	Open

Description: The County of Rockingham, (the County) a political subdivision of the State of Virginia is seeking proposals from concession operators authorized to do business in the State of Virginia, to provide food services at Rockingham Park at the Crossroads. Click here to submit your RFP electronically. Publication Date/Time: 2/17/2026 12:00 AM Closing Date/Time: 3/13/2026 2:30 PM Contact Person: Rebecca Guthrie Director of Finance 20 E. Gay Street Harrisonburg, VA 22802 (540) 564-3010 rguthrie@rockinghamcountyva.gov Related Documents: 26-0217-01 Rockingham Park Concession Operator RFP

Attachment Preview

COUNTY of ROCKINGHAM

20 E. Gay Street

Request for Proposal

Harrisonburg, VA 22802

REQUEST FOR PROPOSAL # 26-0217-01

Rockingham Park at the Crossroads Concession Operator

This procurement is governed by the Virginia Public Procurement Act and all terms and conditions of the

Act are hereby adopted and are made a part of this notice.

Contact Information:

Rebecca Guthrie

Director of Finance

20 E. Gay Street

Harrisonburg, VA 22802

(540) 564-3010

rguthrie@rockinghamcountyva.gov

Table of Contents

1.0 PURPOSE ......................................................................................................................................... 4

2.0 BACKGROUND .................................................................................................................................4

3.0 SCOPE OF SERVICES ........................................................................................................................ 4

4.0 PROPOSAL PREPARATION AND SUBMISSION ................................................................................. 6

5.0 EVALUATION CRITERIA ................................................................................................................... 7

6.0 AWARD CRITERIA AND CONTRACT TERM ....................................................................................... 8

7.0 GENERAL TERMS AND CONDITIONS ............................................................................................... 8

7.1 APPLICABLE LAWS ...................................................................................................................... 8

7.2 ANTI-DISCRIMINATION ............................................................................................................... 8

7.3 AMERICANS WITH DISABILITIES ACT COMPLIANCE ....................................................................9

7.4 NONVISUAL ACCESS TO TECHNOLOGY .....................................................................................10

7.5 ETHICS IN PUBLIC CONTRACTING ............................................................................................. 10

7.6 IMMIGRATION REFORM AND CONTROL ACT OF 1986 .............................................................11

7.7 ANTITRUST ................................................................................................................................11

7.8 CLARIFICATION OF TERMS ........................................................................................................11

7.9 PAYMENT ..................................................................................................................................11

7.10 QUALIFICATIONS OF OFFERORS ............................................................................................... 11

7.11 TESTING AND INSPECTION ....................................................................................................... 11

7.12 CHANGES TO THE CONTRACT ...................................................................................................12

7.13 DEFAULT ................................................................................................................................... 12

7.14 TAXES ........................................................................................................................................12

7.15 INSURANCE ............................................................................................................................... 12

7.16 DRUG FREE WORKPLACE .......................................................................................................... 15

7.17 NONDISCRIMINATION OF CONTRACTORS ................................................................................15

7.18 AUDIT ....................................................................................................................................... 16

7.19 NON-APPROPRIATION .............................................................................................................. 16

7.20 COOPERATIVE PURCHASING/USE OF AGREEMENT BY THIRD PARTIES ....................................16

7.21 CONTRACT DOCUMENTS .......................................................................................................... 16

7.22 LAWS AND REGULATIONS .......................................................................................................17

7.23 PROOF OF AUTHORITY TO TRANSACT BUSINESS IN VIRGINIA ............................................. 17

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7.24 PREPARATION AND SUBMISSION OF PROPOSALS ................................................................ 17

7.25 WITHDRAWAL OR MODIFICATION OF PROPOSALS ...............................................................17

7.26 RECEIPT AND OPENING OF PROPOSALS ................................................................................ 18

7.27 PROPRIETARY INFORMATION .................................................................................................18

7.28 PROPOSAL ACCEPTANCE PERIOD ............................................................................................. 18

7.29 TERMINATION BY THE COUNTY FOR CONVENIENCE ................................................................18

7.30 DEBARMENT STATUS ................................................................................................................19

8.0 SIGNATURE SHEET – RFP # 26-0217-01 ........................................................................................ 20

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1.0 PURPOSE

The County of Rockingham, (the County) a political subdivision of the State of Virginia is seeking proposals

from concession operators authorized to do business in the State of Virginia, to provide food services at

Rockingham Park at the Crossroads.

2.0 BACKGROUND

Rockingham County is located in the center of the beautiful Shenandoah Valley of Virginia. Nestled

between the Blue Ridge Mountains on the east and the Alleghenies on the west, the County is located

along the Interstate 81 corridor and only a two-hour drive to Washington, DC. Rockingham County is the

third largest county in Virginia and encompasses the Harrisonburg-Rockingham metropolitan area.

Rockingham Park at the Crossroads is a new multi-purpose facility featuring four cloverleaf

baseball/softball fields and four multi-purpose football/soccer fields with press box, concession stands

and playground area. Future phases may include a main pavilion and secondary pavilion with restroom

facilities, walking trail with outdoor classroom areas, amphitheater, and indoor recreation center.

3.0 SCOPE OF SERVICES

The County is seeking to contract with one (1) concession stand operator to be the primary concessions

provider at Rockingham Park during the months of April through November. The rental period is

anticipated to begin April 11, 2026. The preferred hours of operation will vary based on game schedules

on any given weekend. Currently, the concessions will only be needed on Saturdays and Sundays.

Vendors shall notate in their proposal the anticipated opening date for their operations as well as the

hours and days they will provide food services. The County is willing to discuss potential changes or

variations from the above schedule.

GENERAL REQUIREMENTS

 The vendor shall furnish all management, labor, fuel, food, beverages, supplies, and equipment,

as may be required, for the efficient, sanitary, ecologically and environmentally sound operation

of food services included in this contract.

 The vendor shall maintain all equipment necessary. All equipment shall meet Virginia Department

of Health specifications.

 The vendor shall maintain good public relations with County staff and patrons at all times.

 The vendor shall have the sole and exclusive privilege and responsibility for operating and

maintaining a concession stand operation on the grounds of Rockingham Park at the Crossroads.

This will include the right to sell food, food products, and non-alcoholic beverages manually.

Exception: The County has the right to bring in specialty vendors to sell food items during Special

Events organized by Rockingham County Parks and Recreation. These Events will not interfere

with Baseball, Softball or Football Events and will not exceed 3 Events for the year.

 The vendor shall have sufficient financial capacity, working capital, and other financial, technical,

and management resources to perform the requirements of this contract. The County reserves

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the right to ask for additional financial information if the County thinks it is necessary to determine

responsibility.

 The County reserves the right to make on-site visitations to assess the capabilities of individual

offeror.

 The vendor shall conduct all of its food services related to the County in its own name, and shall

not bind the County in any way. The vendor shall not represent expressly or implied that it is an

agency of the County or acts on behalf of the County.

 The vendor will make all contracts in its own name, and will be responsible for any goods

purchased by the vendor, or for any other obligations or liabilities assumed or created by the

vendor.

 Purchase, delivery, storage and payment considerations related to food service operations shall

be at the sole risk and expense of the vendor. The vendor shall be financially responsible for

obtaining, and properly displaying, all required permits, licenses, and bonding to comply with

Virginia Department of Health laws.

 The vendor shall assume liability for all applicable taxes, including but not restricted to sales,

property, meals and beverages. The County will not be responsible for paying fees, taxes, or other

charges of any kind outside the scope of this proposal.

 The vendor shall be responsible for inspecting facilities and identifying available utilities for

placement of equipment.

 The County will provide outside trash receptacles. It is the responsibility of the vendor to remove

trash from all food service areas and place inside of County provided receptacles.

FOOD & BEVERAGE SERVICES

 Vendor shall offer a variety of quality food and drink options. Menu should offer a variety

consistent with the minimum hours of operation and the needs of a varied population.

Concession-type foods and beverages are preferred. Vendors are to provide the proposed menu

items and prices with their proposal.

 Possession and sale of alcoholic beverages at Rockingham Park at the Crossroads property is

strictly prohibited.

 The vendor shall be responsible for food spoilage.

 Hours of Operation- From the start of the first scheduled games through the final games on any

given weekend. Please see the attachments, for a tentative activities schedule for 2021.

EMPLOYEES

 Vendor shall hire employee(s) with excellent customer service skills in a sufficient number to

ensure a high level of service.

 Vendor shall be responsible for adhering to all federal, state and local laws related to employees.

SANITATION

 The utmost importance is placed on proper sanitation standards. The vendor shall maintain

National Sanitation Foundation (NSF) standards for food service establishments.

 The vendor shall be in compliance with all Virginia Department of Health rules and regulations,

which are located at www.vdh.virginia.gov/EnvironmentalHealth/Food/Regulations/index.htm.

 The vendor shall be responsible for knowing all food handling standards and ensuring that all

employees pass and maintain food handling and safety certifications.

RENTAL FEE INFORMATION

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Commodity Codes

• NAICS 713990All Other Amusement and Recreation Industries
• NAICS 721211RV (Recreational Vehicle) Parks and Campgrounds

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