Project Information

Bid Title

Community Engagement Program Manager

Issuing Agency

Macon Bibb County

Location

Georgia

Published Date

Apr 6, 2026

Closing Date

May 7, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-043-LH

Original Source

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Bid Documents

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Project Description

26-043-LH Community Engagement Program Manager (5/7/26)

April 6, 2026

Published by ntharpe

GENERAL

A. Invitation

Notice is hereby given that Macon-Bibb County will receive responses to this Request for Proposal (original plus 5 copies & Flash Drive) in the Procurement Department, 700 Poplar Street Suite 308, Macon, Georgia 31201, until 12:00 o’clock NOON at the time legally prevailing in Macon, Georgia on Thursday, May 7, 2026, for a Community Engagement Program Manager for Macon- Bibb County.

NO LATE RESPONSES WILL BE CONSIDERED

The names of responding firms will be publicly read on Thursday, May 7, 2026, at 2:00 P.M. in the Macon-Bibb County Procurement Conference Room, located on the 700 Poplar Street (3rd Floor), Macon Georgia 31201.

B. Definitions

Wherever the term “Owner”, “County”, or “Macon-Bibb County” occur in this document, it shall mean Macon-Bibb County, a political subdivision of the State of Georgia acting through the Macon-Bibb County Board of Commissioners.

C. Solicitation Documents

1. Bid documents may be examined and obtained on Macon-Bibb County website to be viewed and downloaded from one of the links included below:

Georgia Procurement Registry website http://ssl.doas.state.ga.us/PRSapp/PR_custom_index.jsp?agency=61100

Macon-Bibb County Procurement Page www.maconbibb.us/purchasing

D. Pre-Bid

A pre-bid non- mandatory conference is scheduled for 10:00 a.m., Wednesday, April 15, 2026, at Macon-Bibb County Procurement Conference Room,700 Poplar Street, Macon, GA 31201. This pre-bid is non-mandatory contractor do not need to be present in order to submit a response. Deadline for submitting questions is Friday, April 17, 2026, by 3:00 p.m. All questions must be submitted via email to Lhardwick@maconbibb.us

E. Submittals

Responses must be sealed and identified on the outside of the package as and delivered to
“26-043-LH Community Engagement Program Manager”

Macon-Bibb County Procurement Department

700 Poplar Street

Suite 308

Macon, Georgia 31201

Telephone: (478) 803-0550

26-043-LH Engagement Coordinator-RFP

26-043-LH Attachment B-Pleasant Hill Engagement Coordinator

26-043-LH Attachment A

Submissions may not be withdrawn for a period of one hundred and twenty (120) days after the deadline for closing. Macon- Bibb reserves the right to reject any and all submissions and to waive technicalities and formalities. Respondents shall carefully read the information contained herein and submit a complete response to all requirements and questions as directed. Submittals and any other information submitted in response to the RFP shall become the property of Macon-Bibb County.

Attachment Preview

MACON-BIBB COUNTY, GEORGIA

Request for Proposal (RFP)

FOR

COMMUNITY ENGAGEMENT PROGRAM MANAGER

26-043-LH

91826

91827

91832

95222

95281

MACON-BIBB COUNTY

ISSUE DATE: APRIL 6, 2026

DUE DATE: MAY 7, 2026

MBE/WBE/DBE Participation: Minority, Women Owned, and other Disadvantaged Business

Enterprises are encouraged to participate in the solicitation process. Additionally, respondents are

encouraged to use M/W/DBE sub-consultants where possible. Small and other disadvantaged

businesses requiring assistance with the competitive process can contact Cherise Stephens, Small

Business Affairs at (478) 300-2297 or csthepens@maconbibb.us

1

GENERAL

A. Invitation

Notice is hereby given that Macon-Bibb County will receive responses to this Request for Proposal (original plus 5

copies & Flash Drive) in the Procurement Department, 700 Poplar Street Suite 308, Macon, Georgia 31201, until

12:00 o’clock NOON at the time legally prevailing in Macon, Georgia on Thursday, May 7, 2026, for a

Community Engagement Program Manager for Macon- Bibb County.

NO LATE RESPONSES WILL BE CONSIDERED

The names of responding firms will be publicly read on Thursday, May 7, 2026, at 2:00 P.M. in the Macon-Bibb

County Procurement Conference Room, located on the 700 Poplar Street (3rd Floor), Macon Georgia 31201.

B. Definitions

Wherever the term “Owner”, “County”, or “Macon-Bibb County” occur in this document, it shall mean Macon-

Bibb County, a political subdivision of the State of Georgia acting through the Macon-Bibb County Board of

Commissioners.

C. Solicitation Documents

1. Bid documents may be examined and obtained on Macon-Bibb County website to be viewed and

downloaded from one of the links included below:

Georgia Procurement Registry website

http://ssl.doas.state.ga.us/PRSapp/PR_custom_index.jsp?agency=61100

Macon-Bibb County Procurement Page www.maconbibb.us/purchasing

D. Pre-Bid

A pre-bid non- mandatory conference is scheduled for 10:00 a.m., Wednesday, April 15, 2026, at Macon-

Bibb County Procurement Conference Room,700 Poplar Street, Macon, GA 31201. This pre-bid is

non-mandatory contractor do not need to be present in order to submit a response. Deadline for submitting

questions is Friday, April 17, 2026, by 3:00 p.m. All questions must be submitted via email to

Lhardwick@maconbibb.us

E. Submittals

Responses must be sealed and identified on the outside of the package as and delivered to

“26-043-LH Community Engagement Program Manager”

Macon-Bibb County Procurement Department

700 Poplar Street

Suite 308

Macon, Georgia 31201

Telephone: (478) 803-0550

Submissions may not be withdrawn for a period of one hundred and twenty (120) days after the deadline for

closing. Macon- Bibb reserves the right to reject any and all submissions and to waive technicalities and

formalities. Respondents shall carefully read the information contained herein and submit a complete response to

all requirements and questions as directed. Submittals and any other information submitted in response to the RFP

shall become the property of Macon-Bibb County.

2

F. Responsiveness

In order to be considered “responsive” the submission should include completed copies of the following

documents:

• Price Proposal Form

• Proposer Qualification Form

• List of Sub-Consultants

• Minority Participation Goal

• Financial & Legal Stability Statement

• Georgia Security and Immigration Compliance Act (E-Verify) Affidavit

• Non-Collusion Affidavit

G. Responsibility

In order to be considered “responsible” the submitting firm must meet the following minimum qualifications:

• Five (5) years of experience providing the services included herein

• Licensed to do business in the State of Georgia

• Financially and legally responsible to perform the services included herein

H. Reservations

Macon-Bibb County will not provide compensation to Respondents for any expenses incurred by the

Respondent(s) for submittal preparation or for any demonstrations that may be made, unless otherwise expressly

stated or required by law.

Each submission should be prepared simply and economically, providing a straightforward, concise description of

your firm’s ability to meet the requirements of this RFP. Emphasis should be on completeness, clarity of content,

responsiveness to the requirements, and an understanding of the Owner’s needs.

Macon-Bibb County makes no guarantee that an award will be made as a result of this RFP and reserves the right

to accept or reject any or all submittals, with or without cause, waive any formalities or minor technical

inconsistencies, or delete any item/requirement from this RFP or contract when deemed to be in the Owner’s best

interest.

Macon-Bibb County will consider only representations made within the submission in response to this RFP. Owner

will not be bound to act by any previous knowledge, communication, or submission by the firms other than this

RFP.

Failure to comply with the requirements contained herein may result in the submission being deemed “non-

responsive” or “non-responsible”. Non-responsive submissions will not be reviewed for potential awards.

I. Local Preference

1.

Macon-Bibb County reserves the right to award bids to County businesses and merchants whose bid is

within 5% (five percent) of the lowest responsive and responsible bid which conforms to the Invitation

to Bid.

3

J. Surety

I.

Project Description

Macon-Bibb County (the “Owner) is seeking a qualified Community Engagement Program Manager who

will serve as the primary liaison for Pleasant Hill Urban Design and Cultural Plan. The Community

Engagement Program Manager duties will include planning activities such as maintaining relationships

with community organizations and Macon-Bibb County officials, managing comprehensive public

information, coordinating community activities, hosting events and programs and other related initiatives

for the neighborhood stakeholders primarily in the Pleasant Hill Neighborhood Organization.

II.

Scope Of Services

See “Attachment B” for Scope of Work.

K. Submittal Format and Requirements

Submissions must be organized in a manner to display the required information in easily accessible

with table of contents and labelled tabs. Cost Proposals must be submitted in separate envelopes.

Consultant Background

▪

Cover Letter/Letter of Interest

▪

Executive Summary

▪

History of the Consultant (including years in business)

▪

Contact information (including address(es), telephone/Fax numbers, email, etc.

▪

Structure/Organizational information of the firm (include principal(s), project team, if

applicable)

Experience

▪

Resume(s) of key personnel and their roles

▪

Licenses/Certifications (to include bachelor’s and/or Graduate degree)

▪

Minium of three (3) reference list

▪

Minium of five (5) years of experience with similar projects in scope and size

Project Management Approach

▪

Provide a planned approach to implement specific activities of the Pleasant Hill Urban

Design Plan, including the development and implementation of specific workflows for

individual plan presentations and public outreach.

•

Assists RCC Conveners as it pertains to planning efforts and communications.

•

Attend meetings of RCC Partners to deliver updates on planning efforts.

•

When directed, attend meetings on behalf of the RCCC Conveners.

•

Prepare materials necessary for grant reporting and compliance in assistance to Macon-Bibb

County Grant’s Accounting.

4

Project Understanding

▪

Provide a detailed description of the work that must be performed. Proposer must

demonstrate an understanding of the project’s mission, goals, and context.

▪

Provide strategy and insight to identify and respond to project constraints and challenges.

State contingency plans that include risk management techniques to diminish the constraint

that may affect the outcome of the project.

Price Proposal

▪

An itemized fee proposal must be provided when submitting proposal.

V. Scoring (total possible number of points = 100)

Experience – Maximum 20 points

Project Management Approach – Maximum 35 Points

Project Understanding – Maximum 20 Points

Price – Maximum 25 Points

VI Award Basis

Awards will be recommended to the respondent with the highest number of points.

VIII. Subcontractor Reporting Requirements

A.

Contractor shall submit a “Subcontractor/Supplier Participation Report” on this contract

quarterly to the Macon-Bibb County Office of Small Business Affairs which shall include

the following:

1.

The name of each subcontractor or supplier participating in the contract.

2.

A description of the work to be performed, materials, supplies, and services

provided by each subcontractor or supplier.

3.

Whether each subcontractor or supplier is a minority owned, woman owned,

LGBTQIA+ owned, veteran owned, disabled person owned, Certified

Disadvantaged Business Entity, non-profit, or local business.

4.

Whether each subcontractor is a supplier, subcontractor, or other.

5.

The dollar value of each subcontract or supply agreement.

6.

The actual payment to date of each subcontractor or supplier participating in the

contract

.

B. The report shall be updated during the applicable quarter by the Contractor whenever any of

the approved subcontractors or suppliers have completed the portion of the work they were

contracted to perform. Copies of this report should be transmitted promptly to the Macon-

Bibb County Office of Small Business Affairs.

C. The County may withhold any payment due to the Contractor on any project for failure to

submit the Subcontractor/Supplier Report within thirty (30) days following the end of the

calendar quarter or for the failure to submit updates to the quarterly report within thirty (30)

days of any subcontractor or supplier having completed the portion of work they were

contracted to perform.

5

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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