Security Guard Services

Project Information

Bid Title: Security Guard Services
Issuing Agency: Birdville Independent School District
Location: Texas
Published Date: Oct 31, 2024
Closing Date: Nov 14, 2024
Government Level: State & Local
Status: Closed
Ref. #: 016-25
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Project Description: Bid Information

Type Request for Competitive Sealed Proposals

Status Issued

Number 016-25 (Security Guard Services)

Issue Date & Time 10/31/2024 10:20:06 AM (CT)

Close Date & Time 11/14/2024 02:00:00 PM (CT)

Question Cut Off Date 11/8/2024 12:00:00 AM (CT)

Notes
PURPOSE

In order to be in compliance with federal, state and local purchasing laws, the Birdville Independent School District (BISD) is soliciting competitive sealed proposals for Security Guard Services for our Administration Complex and surrounding areas in Haltom City and North Richland Hills. Based on the 2023-2024 expenditure, the total estimated contract on an annual basis $115,493.00.

SCOPE OF WORK

Birdville Independent School District (BISD) is seeking to hire a security contractor to provide unarmed, fully uniformed officers to patrol the Administration Complex and surrounding areas. The selected security company will be responsible for supplying a vehicle and fuel for their officers, who will carry out the following:

Patrol Schedule:

Weekdays:6:30 PM to 6:30 AM

Weekends 24-hour coverage Friday 6:30 PM to Monday 6:30 AM

Holidays: 24-hour coverage - The attachment tab includes the BISD School Calendar outlining the specific holidays recognized by the district.

This estimate reflects approximately 108hours of service per week.

Patrol Locations: ** A more detailed map and specific locations for inspections, including designated doors, gates, and entry points, will be provided to the awarded contractor**

BISD Administration Building

6125 East Belknap St, Haltom City, TX 76117

BISD Plaza - This includes the departments of Advanced Academics, Curriculum and Instruction, Digital Learning, Professional Learning, Special Education, and Technology.

6351 Blvd 26, North Richland Hills, TX

Disciplinary Alternative Education Program (DAEP)

3120 Carson St, Haltom City, TX 76117

Shannon Complex - This includes the departments of Student Services, Business, Accounting, Payroll, Purchasing, Facilities Maintenance, Child Nutrition, and Assessment

Located on Carson Street, Haltom City, TX

W. G. Thomas Coliseum

6108 Broadway Ave, Haltom City, TX 76117

Birdville Agricultural Science Center

2920 Carson St, Haltom City, TX 76117

Transportation - This includes the Offices, Shops and Bus Lot

6205 Broadway Ave, Haltom City, TX 76117

Richland Center - 4 miles from the administration complex

8555 Airport Fwy, Suite 100, North Richland Hills, TX 76180

Patrol Responsibilities:

Conduct vehicle patrols around the facility.

Perform foot patrols to physically check various areas.

Ensure that you electronically badge at the designated building entries and physically verify that the doors are securely locked.

Reporting Requirements:

Daily reports detailing physical checks, observations, and actions taken must be submitted to the designated facilities management personnel.

Training of Security Personnel
The Contractor is responsible for providing comprehensive training and orientation for all personnel assigned to deliver services to Birdville Independent School District (BISD) under this Agreement. Key requirements for the training program include:

Alignment with Industry Standards: Training must adhere to widely recognized standards within the security services industry.

Compliance with Regulations: All training must comply with applicable State of Texas and Federal requirements.

Legal Requirements: The selected Contractor must fulfill the minimum legal requirements for private security professionals and companies in Texas. All security personnel employed by the Contractor to work at BISD must, at a minimum, be licensed, non-commissioned (unarmed) security officers in Texas.

Uniforms and Equipment

Contractor must provide all necessary uniforms and equipment for each of the security personnel who will be working with BISD.

Additional Requirements for the Selected Security Contractor

The selected Security Contractor and all security personnel must meet the following requirements, which include but are not limited to:

Staff Coverage: The Contractor is responsible for ensuring that security personnel are present for all scheduled hours. The Contractor must arrange for replacements or utilize backups in cases of sick days, no-shows, scheduling conflicts, or any other circumstances that prevent an employee from fulfilling an assigned shift.

Local Management: The Contractor must have adequate and experienced management in place locally to oversee the project and ensure smooth operations.

Background Checks: Before assigning any individual to a position, the Contractor must certify that a comprehensive background check as been conducted. This investigation must include:

- Criminal records check

- Verification of prior employment

- Drug testing by an independent laboratory

- Character reference checks

Eligibility to Work: All security personnel must be United States citizens or nationals, lawful permanent residents, or aliens properly authorized to work in the United States.

CONTRACT TERM AND RENEWALS

This proposal shall be effective from the execution of the contract through December 31, 2025. The District and Proposer may, upon mutual consent, extend the contract for four (4) additional one-year periods (not to exceed a total of 5 years) upon written request of the Proposer presented no later than forty-five (45) days prior to the expiration of the contract. The rates can be adjusted upward or downward based on the price change specifications on the anniversary date if agreeable to the district. If agreement cannot be reached, the contract is terminated at the end of the current contract period.

An additional ninety (90) day transitional period shall be added to the end of the contractual agreement if desired by the district. The contractual prices, terms and conditions shall remain in force during the transitional period.

PROPOSAL SUBMISSION

Late proposals will not be accepted. No verbal, telephonic, electronic mail or faxed responses will be considered. The preferred method of delivery is through the e-bid system; however, paper responses will be accepted in the Purchasing Department prior to the due date and time. To receive a paper version, please contact Purchasing via phone 817-547-5629 or by email bisd.purchasing@birdvilleschools.net.

Contact Information

Name Kelly Cruz - Buyer

Address 3126 Carson Street
Haltom City, TX 76117 USA

Phone (817) 547-5624

Fax (817) 547-5544

Email kelly.cruz@birdvilleschools.net

Bid Documents

Document name Format

Bid Invitation
Acrobat / PDF

Public Question & Answer
Acrobat / PDF

Bid Attachments

File Name Description File Size

April 2023 - BISD Standard Terms and Conditions.pdf
BISD Standard Terms and Conditions 270 KB

fw9.pdf
Blank W-9 137 KB

CIQ2021.pdf
Conflict of Interest Questionnaire 48 KB

1295_With_Instructions and video help links.pdf
1295 Instructions with Video Links 2.06 MB

Campus List 2024-2025.pdf
BISD Campus List 61 KB

2024-2025 Instructional Calendar.pdf
2024-2025 Instructional Calendar 363 KB

To print a pdf version of the proposal document.pdf
Instructions for Printing a PDF Copy of the Proposal 251 KB
Commodity Codes: NAICS 561612Security Guards and Patrol Services

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Type	Request for Competitive Sealed Proposals
Status	Issued
Number	016-25 (Security Guard Services)
Issue Date & Time	10/31/2024 10:20:06 AM (CT)
Close Date & Time	11/14/2024 02:00:00 PM (CT)
Question Cut Off Date	11/8/2024 12:00:00 AM (CT)
Notes	PURPOSE In order to be in compliance with federal, state and local purchasing laws, the Birdville Independent School District (BISD) is soliciting competitive sealed proposals for Security Guard Services for our Administration Complex and surrounding areas in Haltom City and North Richland Hills. Based on the 2023-2024 expenditure, the total estimated contract on an annual basis $115,493.00. SCOPE OF WORK Birdville Independent School District (BISD) is seeking to hire a security contractor to provide unarmed, fully uniformed officers to patrol the Administration Complex and surrounding areas. The selected security company will be responsible for supplying a vehicle and fuel for their officers, who will carry out the following: Patrol Schedule: Weekdays:6:30 PM to 6:30 AM Weekends 24-hour coverage Friday 6:30 PM to Monday 6:30 AM Holidays: 24-hour coverage - The attachment tab includes the BISD School Calendar outlining the specific holidays recognized by the district. This estimate reflects approximately 108hours of service per week. Patrol Locations: A more detailed map and specific locations for inspections, including designated doors, gates, and entry points, will be provided to the awarded contractor BISD Administration Building 6125 East Belknap St, Haltom City, TX 76117 BISD Plaza - This includes the departments of Advanced Academics, Curriculum and Instruction, Digital Learning, Professional Learning, Special Education, and Technology. 6351 Blvd 26, North Richland Hills, TX Disciplinary Alternative Education Program (DAEP) 3120 Carson St, Haltom City, TX 76117 Shannon Complex - This includes the departments of Student Services, Business, Accounting, Payroll, Purchasing, Facilities Maintenance, Child Nutrition, and Assessment Located on Carson Street, Haltom City, TX W. G. Thomas Coliseum 6108 Broadway Ave, Haltom City, TX 76117 Birdville Agricultural Science Center 2920 Carson St, Haltom City, TX 76117 Transportation - This includes the Offices, Shops and Bus Lot 6205 Broadway Ave, Haltom City, TX 76117 Richland Center - 4 miles from the administration complex 8555 Airport Fwy, Suite 100, North Richland Hills, TX 76180 Patrol Responsibilities: Conduct vehicle patrols around the facility. Perform foot patrols to physically check various areas. Ensure that you electronically badge at the designated building entries and physically verify that the doors are securely locked. Reporting Requirements: Daily reports detailing physical checks, observations, and actions taken must be submitted to the designated facilities management personnel. Training of Security Personnel The Contractor is responsible for providing comprehensive training and orientation for all personnel assigned to deliver services to Birdville Independent School District (BISD) under this Agreement. Key requirements for the training program include: Alignment with Industry Standards: Training must adhere to widely recognized standards within the security services industry. Compliance with Regulations: All training must comply with applicable State of Texas and Federal requirements. Legal Requirements: The selected Contractor must fulfill the minimum legal requirements for private security professionals and companies in Texas. All security personnel employed by the Contractor to work at BISD must, at a minimum, be licensed, non-commissioned (unarmed) security officers in Texas. Uniforms and Equipment Contractor must provide all necessary uniforms and equipment for each of the security personnel who will be working with BISD. Additional Requirements for the Selected Security Contractor The selected Security Contractor and all security personnel must meet the following requirements, which include but are not limited to: Staff Coverage: The Contractor is responsible for ensuring that security personnel are present for all scheduled hours. The Contractor must arrange for replacements or utilize backups in cases of sick days, no-shows, scheduling conflicts, or any other circumstances that prevent an employee from fulfilling an assigned shift. Local Management: The Contractor must have adequate and experienced management in place locally to oversee the project and ensure smooth operations. Background Checks: Before assigning any individual to a position, the Contractor must certify that a comprehensive background check as been conducted. This investigation must include: - Criminal records check - Verification of prior employment - Drug testing by an independent laboratory - Character reference checks Eligibility to Work: All security personnel must be United States citizens or nationals, lawful permanent residents, or aliens properly authorized to work in the United States. CONTRACT TERM AND RENEWALS This proposal shall be effective from the execution of the contract through December 31, 2025. The District and Proposer may, upon mutual consent, extend the contract for four (4) additional one-year periods (not to exceed a total of 5 years) upon written request of the Proposer presented no later than forty-five (45) days prior to the expiration of the contract. The rates can be adjusted upward or downward based on the price change specifications on the anniversary date if agreeable to the district. If agreement cannot be reached, the contract is terminated at the end of the current contract period. An additional ninety (90) day transitional period shall be added to the end of the contractual agreement if desired by the district. The contractual prices, terms and conditions shall remain in force during the transitional period. PROPOSAL SUBMISSION Late proposals will not be accepted. No verbal, telephonic, electronic mail or faxed responses will be considered. The preferred method of delivery is through the e-bid system; however, paper responses will be accepted in the Purchasing Department prior to the due date and time. To receive a paper version, please contact Purchasing via phone 817-547-5629 or by email bisd.purchasing@birdvilleschools.net.

Name	Kelly Cruz - Buyer
Address	3126 Carson Street Haltom City, TX 76117 USA
Phone	(817) 547-5624
Fax	(817) 547-5544
Email	kelly.cruz@birdvilleschools.net

Security Guard Services

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