Project Information

Bid Title

Multifunctional Copier Fleet & Managed Print Services

Issuing Agency

City of Hialeah

Location

Florida

Published Date

May 13, 2026

Closing Date

May 18, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFQu-26-041

Original Source

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Bid Documents

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Project Description

Project ID: RFQu-26-041

Title: Multifunctional Copier Fleet & Managed Print Services

Addenda: 12

Release Date: 4/16/2026

Due Date: 5/18/2026

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Multifunctional Copier Fleet & Managed Print Services

Last updated by Addendum #12 on May 13, 2026 9:44 PM See what changed

Request for Quotes

Finance Management, Purchasing Division

20074 , 20476 , 20477 , 60038 , 60046 ... show all

Project ID: RFQu-26-041

Release Date: Thursday, April 16, 2026

· Due Date: Monday, May 18, 2026 11:00am

Posted Thursday, April 16, 2026 11:55am

All dates & times in Eastern Time

Draft Response No Bid4 days, 13 hours, 39 minutes

Post Information

Posted At:Thu, Apr 16, 2026 11:55 AM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

The City of Hialeah is seeking a qualified Vendor to provide a turnkey managed print solution, structured as a sixty (60) month lease, utilizing an established and recognized cooperative purchasing agreement (e.g., Sourcewell, OMNIA Partners, NASPO ValuePoint). The selected Vendor will be responsible for the delivery, installation, configuration, and ongoing maintenance of approximately 95 Multifunctional Printers (MFPs) across multiple municipal facilities. The Vendor must provide comprehensive Managed Print Services (MPS), including all maintenance, repairs, parts, and consumable supplies (excluding paper), billed on a Cost-Per-Copy (CPC) basis. Furthermore, the City expects competitive responses to offer additional, deeper discounts extending beyond the standard ceiling pricing established in the Vendor's respective cooperative contract.

Timeline

Advertisement Date:

April 16, 2026

Last Date for Receipt of Written Questions:

May 5, 2026, 5:00pm

Response Submission Deadline:

May 18, 2026, 11:00am

Commodity Codes

• NAICS 532420Office Machinery and Equipment Rental and Leasing
• NAICS 811212Computer and Office Machine Repair and Maintenance

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