DN12225454 (WBS GMR14.HAY.1P, GMR14.HAY.2P) ID-IQ ON-CALL TUNNEL LIGHTING SERVICES FOR HAYWOOD COUNTY MASS CONCRETE ARCH TUNNELS Addendum 1

Project Information

Bid Title
DN12225454 (WBS GMR14.HAY.1P, GMR14.HAY.2P) ID-IQ ON-CALL TUNNEL LIGHTING SERVICES FOR HAYWOOD COUNTY MASS CONCRETE ARCH TUNNELS Addendum 1
Issuing Agency
Division of Highways
Location
North Carolina
Published Date
Jun 18, 2026
Closing Date
Jun 23, 2026
Government Level
State & Local
Status
Closed
Original Source
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STATE OF NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION
JOSH STEIN
GOVERNOR
June 18, 2026
DANIEL H. JOHNSON
SECRETARY
ADDENDUM # 1
Contract ID:
TIP:
Federal Aid:
WBS:
County:
Description:
DN12225454
N/A
State Funded
GMR14.HAY.1NB, 14BPR.10443
Haywood
ID-IQ On-Call Tunnel Lighting Services At Haywood County Mass
Concrete Arch Tunnels:
#0104, I-40 EAST BOUND LANE, MP 8.28
#0015, I-40 EAST BOUND LANE, MP 4.12
#0017, I-40 WEST BOUND LANE, MP 32.53
Letting Date:
June 23, 2026
Plan Holders
Content Summary: Pre-Bid Meeting Rosters and Minutes, WBS Element
Revisions, Pay Item Changes, Provision Additions
The above contract has experienced the following revisions:
1. Pre-Bid Meeting Roster (see attached)
2. Pre-Bid Meeting Minutes (see attached)
3. Revise the WBS Element on Proposal Cover and Invitation to Bid to change from
GMR14.HAY.1P, GMR14.HAY.2P to GMR14.HAY.1NB, 14BPR.10443 (see
attached)
4. Pay Item Changes (see attached)
a. 0022000000-E 225 Unclassified Excavation has been added, 10 CY
5. Addition of Provision SP1 G44 Fuel Price Adjustment Paper Bid on pages G-8 and
G-9 of the Proposal (see attached)
Mailing Address:
NC DEPARTMENT OF TRANSPORTATION
DIVISION OF HIGHWAYS - DIVISION 14
253 WEBSTER ROAD
SYLVA, NC 28779
Telephone: (828) 331-5200
Fax: (828) 331-5201
Customer Service: 1-877-368-4968
Website: www.ncdot.gov
Location:
253 WEBSTER ROAD
SYLVA, NC 28779
There is no ebsx addenda file associated with this addendum.
Please insert this addendum letter and any attachments into the addendum section
of the proposal and sign the acknowledgment receipt of addendum form. Thank you
for your attention to this matter.
If you have any questions, please contact the Division Proposal Engineer at (828) 331-
5200.
Sincerely,
Jeanette L. White, P.E.
Highway Division 14, Project Development-
Team Lead
JOSH STEIN
GOVERNOR
STATE OF NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION
DANIEL H. JOHNSON
SECRETARY
June 16th, 2026
Contract: DN12225454
TIP No.: N/A
Federal Aid No.: State Funded
WBS Element: GMR14.HAY.1NB, 14BPR.10443
County: Haywood
Location: Haywood County Mass Concrete Arch Tunnels:
#104, I-40 EB, MP 8.28
#15, I-40 EB, MP 4.12
#17, I-40 WB, MP 32.53
Type of Work: ID-IQ On-Call Tunnel Lighting Services
Subject: Pre-Bid Meeting Minutes – June 15th, 2026
Sam McAlister
Haynes Electric Utilities
Project Manager
187 Deaverview Rd
Asheville, NC 28806
Dear Mr. McAlister,
This letter is to serve as a summary of the pre-bid meeting that was conducted on June 15th, 2026.
Please review the following summary and let us know if you find any discrepancies.
In Attendance:
Name
Sam McAlister
Shane Henson
Dan Olson
Spencer
McDonald
James
Hollingsworth
Company
MB Haynes Corp
MB Haynes Corp
HDR - NCDOT
Div 14
Title
Project Manager
Project Estimator
Embedded
Transportation Tech.
NCDOT Div 14 BME
NCDOT Div 14 DDC Engineer
Phone
828-776-5379
828-782-0199
828-964-4438
828-331-5452
828-400-3660
Email Address
smcalister@mbhaynes.com
shenson@mbhaynes.com
ext-drolson@ncdot.gov
swmcdonald@ncdot.gov
jehollingsworth@ncdot.gov
Mailing Address:
NC DEPARTMENT OF TRANSPORTATION
BUSINESS UNIT NAME
ADDRESS 1
CITY, NC ZIP
Telephone: (###) ###-####
Fax: (###) ###-####
Customer Service: 1-877-368-4968
Website: www.ncdot.gov
Location:
ADDRESS 2
CITY, NC ZIP
Project Overview
• Contract covers tunnel lighting maintenance at three I-40 tunnel locations in
Haywood County (two eastbound, one westbound).
• Bid opening scheduled for June 23, 2026 at 2:00 PM.
• Contract term is July 2026 through July 19, 2027, with potential annual renewals for
up to three years.
• Contract is state-funded and structured as an IDIQ (Indefinite Delivery, Indefinite
Quantity) contract.
Contract Administration
• Spencer McDonald will serve as NCDOT's primary point of contact and contract
administrator.
• Work will be assigned through individual work orders.
• Contractor will have three working days to accept a work order after issuance.
Discussion Items
Tunnel Lighting Maintenance
• Recent tunnel work primarily involved replacement of LED panels and ballasts.
• Additional field review is needed to identify current maintenance needs and prioritize
future work orders.
• Existing tunnel lighting plans and schematics are available and will be provided to the
contractor.
Work Scheduling
• Day or night work will be determined on a case-by-case basis.
• Lane closures are expected to be the primary traffic control method.
• Coordination with IMAP and traffic management personnel may be required for larger
work activities.
• Law enforcement support will be evaluated on a case-by-case basis.
Contract Requirements
• Performance/payment bonds will only be required for work orders exceeding
$450,000.
• Emergency mobilization item includes a 48-hour response requirement.
Commodity Codes
  • NAICS 237310Highway, Street, and Bridge Construction
  • NAICS 237990Other Heavy and Civil Engineering Construction
  • NAICS 238110Poured Concrete Foundation and Structure Contractors
  • NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
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