Project Information

Bid Title

2026 0109 FD RFP Consultant Services for Staffing & Growth Assessment Addendum No. 1

Issuing Agency

Santa Fe County

Location

New Mexico

Published Date

Oct 29, 2025

Closing Date

Nov 25, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

rfp	2026 0109 FD RFP Consultant Services for Staffing & Growth Assessment 2026 0109 FD RFP Consultant Services for Staffing & Growth Assessment.pdf 2026 0109 FD Addendum No. 1.pdf

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Justin S. Greene

Commissioner, District 1

Lisa Cacari Stone

Commissioner, District 2

Camilla Bustamante

Commissioner, District 3

Adam Fulton Johnson

Commissioner, District 4

Hank Hughes

Commissioner, District 5

Gregory S. Shaffer

County Manager

October 29, 2025

SANTA FE COUNTY

RFP No. 2026-0109-FD/TJ

CONSULTANT SERVICES FOR STAFFING & GROWTH ASSESSMENT

ADDENDUM NO. 1

Dear Proponents,

This addendum is issued to reflect the following immediately. It shall be the responsibility of

interested Offerors to adhere to any changes or revisions to the RFP as identified in this Addendum

No. 1. This documentation shall become permanent and made part of the departmental files.

Attachment A: Pre-Proposal Agenda and Sign-In Sheet

Attachment B: Fire Department Organizational Chart

Attachment C: V. Specifications

Question No. 1:

Answer No. 1:

Will the County provide GIS data or mapping support for identify future station

locations?

Yes, the County has the capability to provide GIS and corresponding data such

as demographics, heat maps of existing call volumes, and approved community

developments.

Question No. 2:

Answer No. 2:

Beyond internal interviews and focus groups, is there an expectation for public

or community engagement during the assessment?

No. There is no expectation for public or community engagement during this

assessment phase.

Question No. 3:

Answer No. 3:

Is the 20-page limit inclusive of tab pages, resumes, and/or sample studies,

such as the sample of an impact fee study requested on page 23?

The 20-page limit only pertains to the evaluation criteria.

Question No. 4:

Can the cost proposal include optional pricing for additional services or

contingencies?

102 Grant Avenue · P.O. Box 276 · Santa Fe, New Mexico 87504-0276 · 505-986-6200 · FAX:

505-995-2740 www.santafecountynm.gov

Answer No. 4:

Please provide hourly rates per team member. Hourly rates should be fully

loaded to include your firms profit and overhead, equipment, materials, etc.

Question No. 5:

Answer No. 5:

Is there a preferred format or template for the final report and presentation

deliverables? For example, does the County prefer an in-person final

presentation, or are virtual formats acceptable?

No. An in-person presentation is preferred as it will be presented at the Santa

Fe Board of County Commissioners meeting.

Question No. 6:

Answer No. 6:

In the proposal documents, the contract term is listed as four years. Does the

County have a preferred timeline for the completion of this scope of work?

The contract term will be negotiated with the selected finalist.

Questions No. 7:

Answer No. 7:

In the Sequence of Events portion of the documentation, the possibility of oral

presentations of finalists is mentioned. Is the County amendable to virtual

presentations?

Yes, virtual presentations are welcomed for Oral Presentations.

Question No. 8:

Answer No. 8:

Is the Consultant expected to conduct an impact fee study as part of this

engagement, or is the sample requested solely for evaluation purposes?

Please see Attachment C.

Question No. 9:

Answer No. 9:

Are any elements of the RFP requirements not included in the 20-page limit?

(For example, resumes, project references, insurance certificates, forms, cover

letter)

The 20-page limit refers only to the evaluation criteria.

Question No. 10:

Answer No. 10:

Are any preference points awarded to a prime for including a sub-consultant

on their team who meets the New Mexico or Native American or Veteran or

Santa Fe residency preferences?

Preferences pertains to Prime bidder only.

Question No. 11:

Answer No. 11:

The RFP requests a sample of an Impact Fees Study to be provided in an

appendix. Please clarify the type of report and information that you are

expecting.

Please see Attachment C.

Question No. 12:

Answer No. 12:

What is the current breakdown of Fire Department staffing between

professional career staff versus volunteers?

Please see Attachment B.

Please add this Addendum No. 1 to the original proposal documents and refer to proposal documents,

hereto as such. This and all subsequent addenda will become part of any resulting contract documents

and have effects as if original issued. All other unaffected sections will have their original

interpretation and remain in full force and effect. Responders are reminded that any questions or need

for clarification must be addressed to Tammy Jim, Procurement Specialist Senior at

tjim@santafecountynm.gov.

102 Grant Avenue · P.O. Box 276 · Santa Fe, New Mexico 87504-0276 · 505-986-6200 · FAX:

505-995-2740 www.santafecountynm.gov

ATTACHMENT A

PRE PROPOSAL CONFERENCE

RFP No. 2026-0109-FD/TJ

CONSULTANT SERVICES FOR STAFFING & GROWTH ASSESSMENT

OCTOBER 22, 2025 AT 10:30 AM

Contracting Agency: Santa Fe County

• Tammy Jim

Procurement Specialist Senior

• Jacob Black

Fire Chief

• Christine Martinez

Department Administrator

• Amanda Patterson-Sanchez Procurement Planner Analyst

Purchasing Division

Fire Department

Public Safety Dept

Purchasing Division

Project Information

Santa Fe County Fire Department is seeking qualified consultants to provide staffing and growth

assessments.

Proposal Information

• Carefully read the Request for Proposal for requirements, terms & conditions including the sample

contract.

• Sequence of Events are listed on page 10.

• Proposal Organization – Proposal should be organized as outlined in the RFP on page 20-21.

• Selection of finalist(s) – the most qualified proposal received based on the evaluation factors outlined

in the RFP (pages 24-25) will be scored by a three to four-member evaluation committee.

• Preferences -

1) N.M. In-State Resident/Native American In-State Preference Certificate 80 points total of

all evaluation factors added to score.

OR

2) N.M. Resident/Native American Veterans Preference Certificate, 100 points total of all

evaluation factors added to score or Native American Preference. For more information on

State Preference visit www.tax.newmexico.gov

AND

3) Santa Fe County Preference, 50 points total of all evaluation factors added to score. For

more

information

on

County

Preference

visit

https://www.santafecountynm.gov/finance/purchasing-division

• Please submit all questions via email to Tammy Jim at tjim@santafecountynm.gov. The last day for

questions will be Friday, October 24, 2025. (Any contact with any other County staff member or

persons other than the Procurement Specialist Senior may be grounds for disqualification.)

• Addendum will be issued on Wednesday, October 29, 2025. (Only questions answered by formal

written addenda will be binding. Oral and other interpretations or clarifications will be without

legal effect.)

• Proposal Submittal –

Due Date: Tuesday, November 25, 2025

Time: 2:00 PM

Location: 102 Grant Avenue 1st Floor, Santa Fe, NM

Electronic submission also available via Dropbox utilizing

Dropbox link:

https://www.dropbox.com/request/ltFWJF1zL6tE1Pnti1hC

ATTACHMENT A

Santa Fe County

Fire Department

Janaury 13, 2025

ATTACHMENT B

Division/Team

Current Position

Fire Chief

Deputy Chief

Special Ops & District

Liaison

Battalion Chief

Admin Services

Manager

Secretary

Senior

Medical Billing

Clerk

Incident

Rehabilitation

Technical Rescue

Wildland Division

Wildland Captain

WUI Spec.

FP Spec.

Urban/Wildland

FP Spec.

Urban/Wildland

Forestry Tech

Lead

Forestry Tech

Forestry Tech

Forestry Tech

YCC Crew

(Seasonal Grant)

Assistant Chief - Operations

Training Division

A-Shift

Battalion Chief

Station 50

Station 60

Station 61

Station 62

Fire Regions

B-Shift

Battalion Chief

Station 50

Station 60

Station 61

Station 62

C-Shift

Battalion Chief

Station 50

Station 60

Station 61

Station 62

Medical Services

Battalion Chief

EMS

Mobile Integrated

Health

Battalion Chief

Captain - EMT Fire

Training

A-Shift Captain

B-Shift Captain

C-Shift Captain

MIH Program Manager

MIH Specialist 1

Social Worker

Department

Administrator

Station 70

Station 70

Station 70

Station 80

Station 80

Station 80

Assistant Chief - Support & Prevention

Facilities

Fleet

Fleet Manager

EVT - III

EVT - Trainee

EVT - Trainee

EVT - Trainee

Logistics

Quarter Master

Fire Prevention & Risk

Reduction

Fire Inspector

Fire Inspector

Fire Inspector

Fire Inspector

District Fire Chiefs

Agua Fria

Chimayo

Edgewood

El Dorado

Galisteo

Glorieta

Hondo

La Cienega

La Puebla

Madrid

Stanley

Pojoaque

Tesuque

Turquoise Trail

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 561320Temporary Help Services

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