Project Information

Bid Title

Fire School Turnout Gear

Issuing Agency

State Government of Louisiana

Location

Louisiana

Published Date

May 21, 2026

Closing Date

Jun 11, 2026

Government Level

State & Local

Status

Closed

Ref. #

40006-180

Original Source

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Bid Documents

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Project Description

Bid Number	Description	Date Issued	Bid Open Date/Time
40006-180	Fire School Turnout Gear Original: 40006-180	05/21/2026	06/11/2026 2:00:00 PM CT

Contact Information for Bid # 40006-180

Department	+- Comm/Tech College - Delgado Community College
Section	Purchasing Department
Dept Code	40006
Contact	Tracey Sheffield
Address	501 City Park Avenue, Bldg 37 New Orleans, LA 70119
Phone	5047623027
Fax	5047623089
Email	svarbl@dcc.edu

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Delgado Community College

Purchasing Department

501 City Park Ave, Bldg. 37

New Orleans, Louisiana 70119

(504) 762-3027

Invitation to Bid

Bid Name:

40006-180

Fire School Turnout Gear

To Be Opened On/Bid Due Date:

June 11, 2026 at 2:00PM

Contact Person:

Adrienne Harris

Assistant Director Purchasing

(504) 762-3028

____________________________________________________________

NAME OF COMPANY

____________________________________________________________

ADDRESS

____________________________________________________________

CITY, STATE, ZIP

____________________________________________________________

PHONE NUMBER FAX NUMBER

EMAIL

____________________________________________________________

SIGNATURE OF COMPANY REPRESENTATIVE

____________________________________________________________

NAME (PRINTED) & TITLE OF COMPANY REPRESENTATIVE

**This form must be completed and submitted with your bid

I. GENERAL INFORMATION

1. Any questions regarding this Invitation to Bid shall be in writing and shall be addressed to

Adrienne Harris at the following address:

Delgado Community College

O’Keefe Administration Building

Purchasing Office

501 City Park Avenue, Building 37

New Orleans, La 70119

Email: aharri@dcc.edu / purchasingdept@dcc.edu

Any additional information resulting from such inquiries shall be distributed to all bidders via

addenda. The College will not be responsible for any other explanation of the documents.

Sealed bids may be submitted by mail or in person. Faxed or emailed Bids not accepted. Mailed

bids and hand carried bids shall go to the address in item #1. If hand carried, do not leave on the

counter unattended. Bids are to be delivered directly to the Purchasing Office where they will be

time stamped. The bid name and number must be on the outside of the packaging, including

an y express mail packaging. Please note that express mail or USPS carriers may not deliver

directly to 501 City Park Avenue or to the Purchasing Office. The bidder/proposer is solely

responsible for ensuring that its courier service provider makes inside deliveries directly in the

Purchasing Office. All Bids must be time stamped by the Purchasing Office by the due date and

time regardless of delivery method.

3. Each bidder is solely responsible for the accuracy and completeness of its bid. Errors or

omissions may be grounds for rejection, or may be interpreted in favor of the College.

4. Each bidder is solely responsible for the timely delivery of its bid. Delgado Community

College will not be responsible for any delays in the delivery of bids, whether delayed in the

mail, or for any reason whatsoever.

5. Only the issue of a purchase order or a signed acceptance of a proposal constitutes

acceptance on the part of the College.

6. Assuming there is no prompt payment discount provision, payment will be made within 30

days from receipt of products in satisfactory condition, or within 30 days from receipt of

invoice, whichever is later.

7. Proposer or bidder, contractor, etc. certifies, by signing and submitting a proposal for $25,000

or more, that their company, any subcontractors, or principals are not suspended or debarred by

the General Services Administration (GSA) in accordance with the requirements in OMB Circular

A-133. (A list of parties who have been suspended or debarred may be viewed via the internet at

www.epls.gov .)

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II. BID FORM

40006-180 - Fire School Turnout Gear

SCOPE OF WORK:

Successful bidder shall provide turnout gear for rental for students and storage for same at

Delgado Community College Marine Fire School located at 13200 Old Gentilly Road, New

Orleans, LA 70129.

NUMBER OF STUDENTS:

The college will not guarantee no minimum or maximum number of students for this invitation

to bid.

VENDOR RESPONSIBILITIES:

Successful vendor shall supply, pick up and deliver, size clean, inspect, store and repair turnout

gear for rental by the students. All turnout gear will meet NFPA 8151, NFPA 1972 and NFPA 1500

standards and will include fire coats, fire pants, hoods fire helmets, suspenders and boots.

Successful vendor shall provide a fresh set of gloves and hood per rental day of student’s gear.

Successful vendor shall clean gear off site after the completion of each fire training course.

Successful vendor shall be authorized to clean, repair, and inspect turnout gear by turnout gear

manufacturers as per NFPA 1851. A letter of authorization or certificate of recognition shall be

provided to the college upon request.

All students shall have fresh gear at the start of each course. All equipment shall be tested and

cleaned according to NFPA 1971 standards and have cleaning techniques certified by ETL (Edison

Testing Laboratories). A COPY OF ETL CERTIFICATION SHOULD BE INCLUDED WITH THE BID.

FAILURE TO DO SO MAY RESULT IN THE DISQUALIFICATION OF THE BID WITHOUT FURTHER

DISCUSSION.

Successful vendor shall provide a UL Certificate laboratory testing service to the college.

Random audits of the vendors cleaning and/or repair process by quality control and the

control/project engineer will be performed as needed. This testing shall be provided free of

charge. All test results shall be recorded and available to the college.

Successful vendor shall provide, upon request and at the bidder’s expense, third party

independent laboratory test results showing the NFPA compliance of the vendor’s cleaning and

repairing processes. In addition, successful vendor shall be able to furnish upon request a

certificate of conformance verifying that they are capable of repairing moisture barriers to NFPA

1971, 2000 ED. Standards.

Successful vendor shall provide advanced inspections with each advanced cleaning, according to

NFPA guidelines. Vendor shall provide advanced cleaning of boots, gloves, helmet, hood, coat

and pants at a minimum of in between each student use of the turnout gear. Additionally,

successful vendor shall provide specialized cleaning in the event that decontamination is

needed.

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The vendor shall meet the following specifications for advanced inspections, advanced cleaning

and specialized cleaning at a minimum:

• All advanced inspections shall be performed in accordance with NFPA 1851 guidelines.

• In order to minimize the threat of cross-contamination during the cleaning process, the

washer(s) extractors used shall be dedicated to the cleaning of turnout gear only, as per

NFPA 1500-5.1-8.1.

• Cleaning methods and cleaning chemicals must be in accordance with NFPA guidelines.

This includes compliance with NFPA 1500, 1851 and 1971 and compliance shall be

verified through lab test results. Vendor shall use cleaning chemicals that have been

manufactured specifically for the cleaning of turnout gear. Cleaning chemicals shall be

test to verify that PH levels are appropriate for turnout gear and meet NFPA

specifications.

Successful vendor shall provide repairs to all equipment that is rented for student usage

according to NFPA standards and ETL certification. Repairs shall be in conformance with

all applicable NFPA standards and shall not void any manufacturer warrantied when

performing all needed repairs, including moisture barrier repairs.

• Repairs parts and methods shall meet with manufacturer requirements as stated in

NFPA 971, 2000 ED. repairs/altercations shall be performed in manner that is consistent

with manufacturer instructions NFPA 1851, SEC.6.

• Vendor shall perform all necessary cleaning or decontamination to turnout gear before

performing any repairs as per OSHA and NFPA guidelines NFPA 1851, SEC 6.1.2.

• Any repairs deemed necessary for NFPA compliance will be documented for the Fire

School’s records any the time of the advanced inspection.

• Only trained personnel may perform repairs on the turnout gear.

• Vendor will provide a final inspection or repaired turnout gear by trained personnel to

guarantee that all work performed meet or exceed NFPA standards.

Successful vendor shall provide next day turnaround of all rental equipment and shall provide

emergency replacement of improperly sized or damaged gear. Successful vendor shall be able to

maintain two clean sets of each size of gear onsite for Delgado’s staff to hand out for emergency

replacements.

Successful vendor shall be able to provide equipment rental year-round, twenty-four hours,

seven days a week.

Successful vendor shall be responsible for distribution of equipment to students before start of

each class.

Successful vendor clean and repair turnout gear belonging to the Fire School staff quarterly.

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STORAGE FACILITY:

Successful vendor shall provide an on-site storage facility to accommodate the storage

of rental gear during training. The college requires a minimum facility of 10’ X 40’. A marine

type shipping box “Conex” will be acceptable. Any facility bid must have the following capacity:

• Be large enough to allow for storage of forty (40) sets of equipment and shoe lockers for

the storage of the student’s personal effects and clean maintained area.

• Be electricity wired to accommodate full lighting, two outlet plugs and mechanical

ventilation.

• Provide mechanical ventilation sufficient to provide a degree of drying to turnout gear

store overnight.

• Provide and overhead awning attached to the building with dimensions of 10’ X 40’ and

inclusive of wiring for lighting under the awning.

• Facility shall have one double door for smooth student flow.

Vendor shall provide for all cleaning, repair(s) and maintenance for the facility at no cost to the college.

All vendors shall provide a picture or drawings of the facility he/she intends to provide. Final approval

shall be by the college and the decision on acceptance shall be final.

INSURANCE:

Insurance, as per the attached insurance requirements are a part of this bid and evidence of such

must be given before work may commence.

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Commodity Codes

• NAICS 423990Other Miscellaneous Durable Goods Merchant Wholesalers

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