Project Information

Bid Title

Asphalt Milling Services

Issuing Agency

City of Wheaton

Location

Illinois

Published Date

Mar 12, 2026

Closing Date

Mar 26, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-41

Original Source

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Bid Documents

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Project Description

Bid Number:	26-41
Bid Title:	Asphalt Milling Services
Category:	City of Wheaton Bids - Building & Construction Improvements
Status:	Open

Description: The City of Wheaton is accepting bids from qualified and responsible Contractors to provide all materials, labor, equipment, supervision, and services necessary to mill approximately 18,000 square yards of asphalt roadways. Publication Date/Time: 3/12/2026 12:00 AM Closing Date/Time: 3/26/2026 11:00 AM Related Documents: 26-41 Asphalt Milling Services Final

Attachment Preview

Issue Date:

NOTICE TO BIDDERS

INVITATION TO BID #26-41

ASPHALT MILLING SERVICES

March 12, 2026

Last Date for Questions:

-

Due Date:

No later than March 19, 2026, at 11:00 am (CST)

No later than March 26, 2026, at 11:00 am (CST)

Bid Opening:

March 26, 2026, at 11:00 am (CST) at Wheaton City Hall located at 303 W. Wesley

Street, Wheaton IL 60187 in the Conley Meeting Room (lower level).

Prevailing Wages:

All Contracts for the Construction of Public Works are subject to the Illinois

Prevailing Wage Act (820 ILCS 130/1-12).

☒DOES APPLY ☐DOES NOT APPLY

To be considered responsive, the following documents shall be included with your submittal:

 Bid Bond 10% (Original Required)

 Cost Proposal Form (Exhibit D)

 Notice of Deviations Form (Exhibit E)

 Listing of Subcontractors (Exhibit F)

 References Form (Exhibit G)

 Vendor Certification Form (Exhibit H)

 Vendor Information Reporting Form (Exhibit I)

 W-9 Form

The successful Vendor will be required to submit the following additional documents:

• Certificate of Insurance with signed endorsements

• Performance and Payment Bonds

• Signed Agreement

Page 1 of 1

Notice to Bidders

EXHIBIT A

INVITATION TO BID #26-41

ASPHALT MILLING SERVICES

INTRODUCTION

The City of Wheaton is accepting bids from qualified and responsible Contractors to provide all

materials, labor, equipment, supervision, and services necessary to mill approximately 18,000

square yards of asphalt roadways.

TERM OF CONTRACT

The contract term shall begin upon execution of the contract and shall continue its initial term

for one (1) year. The City may elect to extend the term of the contract for two (2) additional one-

year terms.

SCOPE OF SERVICES

The contractor shall furnish all labor, equipment, tools, materials, etc. necessary to remove

approximately 18,000 square yards of asphalt from roadways. HMA Pavement shall be milled at

a nominal depth of two (2) inches or as specified by the Engineer. The Contractor shall also

provide traffic control and flaggers. The contractor is responsible for chipping and butt joints, as

well as sweeping.

For location of milling areas, it is typically 4 to 6 City streets that are within the city limits of

Wheaton. The intention is to try to keep the milling locations close together so that there is less

need for remobilization.

The City will work with the Contractor to develop a preliminary schedule. All work will be

released incrementally based on the City’s priorities and budget availability. Upon notification

by the City, the Contractor shall begin work within seven (7) business days. Work will be released

any time after May 1, 2026, so that all work will be completed by September 1, 2026.

Contractor Requirements

Contractor shall submit the following documents with their bid submittal:

• IDOT Pre-Qualifications

• IDOT Affidavit of Availability

• Certificate of Insurance

• List of references

1. The Contractor shall follow all applicable articles of Section 440 of the Illinois Department

of Transportation (IDOT) ‘Standard Specifications for Road and Bridge Construction’

(Adopted January 1, 2022) and ‘Supplemental Specifications and Recurring Special

Provisions’ (Adopted January 1, 2026), hereinafter referred to as the ‘Standard

Specifications’.

2. For bidding purposes, the Contractor shall assume the depth of pavement removal will

be between 1.5 to 2.0 inches, or as specified by the Engineer, with a pavement lane width

between 7 feet and 15 feet.

Page 1 of 3

Scope of Services

EXHIBIT A

INVITATION TO BID #26-41

ASPHALT MILLING SERVICES

3. The Contractor shall provide all traffic control necessary for safe operation during

construction.

4. The Contractor shall perform all work in phases.

a. This will include remobilization of equipment to perform this work.

b. The Contractor shall be compensated for each re-mobilization of equipment to

begin the next phase of work.

c. The Engineer shall provide the Contractor a minimum of one (1) week notice prior

to the commencement of each phase.

d. The Contractor shall have seven (7) working days to advance to the next phase.

5. Work shall be paid for based on the Contractor unit price per Square Yard for HMA

Pavement Removal.

6. Price shall include all removal and disposal of materials, labor and equipment necessary

to perform this work. The contractor is responsible for sweeping.

7. The Contractor shall keep work areas free of waste materials.

8. Traffic Control and re-mobilization shall be paid for separately.

9. All milling will be curb to curb.

Traffic Control and Protection

1. Traffic control shall follow all applicable Articles of Section 701 of the Standard

Specification.

2. This work shall be paid for at the contract unit price per LUMP SUM for TRAFFIC CONTROL

AND PROTECTION.

3. The Contractor shall keep all traffic control in place until paving operations performed by

others is complete.

4. The Engineer reserves the right to include additional traffic control if field conditions

necessitate additional signage.

5. All butt joints shall be ramped with cold patch and shall have papered joints for easy

removal by other forces.

6. The Contractor shall make sure all edges are saw cut and square.

Page 2 of 3

Scope of Services

EXHIBIT A

INVITATION TO BID #26-41

ASPHALT MILLING SERVICES

7. The Contractor shall be responsible for making additional repairs in the event the edges

are irregular.

8. No additional compensation shall be given for request for papered joints, saw cutting butt

joints, old patch additional signage, and maintenance of signage. The work shall be

considered included in this line item.

Remobilization

1. The Contractor shall be compensated for remobilization to return to the site per each

phase.

2. The line item shall include the mobilization to and from the site and shall be paid for at

the Contractor unit price per EACH for REMOBILIZATION.

3. Price shall include all materials, labor, and equipment.

4. The anticipated number of mobilizations is between 1 and 2.

Work Hours

Monday - Friday 7:00 am-4:00 pm. No work allowed on weekends or holidays.

Page 3 of 3

Scope of Services

EXHIBIT A

GENERAL INSTRUCTIONS REGARDING THE SOLICITATION OF

CONSTRUCTION AND CONTRACTED SERVICES

Solicitations are open to all business firms actively engaged in providing the materials, equipment,

and services specified and inferred. Active engagement will be verified via references. These General

Instructions Regarding the Solicitation of Construction and Contracted Services apply to all

solicitations for contracted services by the City of Wheaton and shall be incorporated as part of the

written and signed Agreement with the successful Bidder along with any addenda items which are

issued, unless otherwise specified.

For solicitations involving the IDOT “Standard Specifications for Road and Bridge Construction”:

Section 102 of the IDOT “Standard Specifications for Road and Bridge Construction,” (the “Standard

Specifications”), Adopted January 1, 2022, pertaining to the advertisement, bidding, award, and

contract execution shall not apply to this solicitation and contract. Where these General Instructions

Regarding the Solicitation of Contracted Services (the “Solicitation Instructions”) are inconsistent

with any provision of the IDOT Bureau of Local Roads and Streets Special Provision for Bidding

Requirements and Conditions for Contract Proposals, these Solicitation Instructions shall control.

A. DEFINITIONS:

The following words and phrases, when used in these General Instructions Regarding Solicitations of

Construction and Contracted Services document shall have the meanings as specified herein.

A-1) Agreement: The written contract between the City and the Bidder covering the work or services

to be performed, which includes all other documents that are attached to the Agreement or

incorporated by reference and made a part thereof. It shall be understood that the words

“Contract” and “Agreement” are synonymous in these documents.

A-2) Proposal or Bid: The complete and properly signed bid to do the work or services for the sum

stipulated therein, submitted in accordance with the bidding or proposal documents. It shall be

understood that the words “bid”, and “proposal” are synonymous in these instructions and in

the Invitation to Bid documents.

A-3) Bidder/Proposer: The person, firm, or corporation submitting a bid or proposal.

A-4) City: The City of Wheaton, Illinois, an Illinois Municipal Corporation.

A-5) Offer: A signed Proposal or Bid that is timely delivered to the City.

A-6) Solicitation: The City’s request for an offer from a Bidder for the provision of work, services

and/or goods. It shall be understood that the words “solicitation” and “invitation to bid” are

synonymous in these instructions and in the Invitation to Bid documents.

B. SOLICITATION PROCESS:

The City intends to award a contract to a Bidder who has the experience and equipment to

successfully complete the project or provide the service solicited. The Bidder shall be responsible for

performing all work or services as outlined in the specifications contained within the Invitation to Bid

and shall provide and furnish all labor, materials, equipment and supplies, vehicles, and

transportation services required to perform and complete the required work or service in strict

accordance with the Invitation to Bid documents. The Proposer desiring to furnish a Proposal or Bid

for such work or services shall submit a sealed Bid in accordance with these General Instructions

Page 1 of 17

General Instructions Regarding the Solicitation of Construction and Contracted Services

Revised January 2026

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 238990All Other Specialty Trade Contractors

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