Project Information

Bid Title

TO PROVIDE COMPREHENSIVE ON-SITE DIAGNOSTIC SERVICES

Issuing Agency

Erie County

Location

New York

Published Date

Jan 22, 2026

Closing Date

Mar 16, 2026

Government Level

State & Local

Status

Closed

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Project Description

Department	Title	Submission Deadline	Additional files
SHERIFFS	TO PROVIDE COMPREHENSIVE ON-SITE DIAGNOSTIC SERVICES	Monday, March 16, 2026

Attachment Preview

ERIE COUNTY SHERIFF'S OFFICE

REQUEST FOR PROPOSALS (RFP)

TO PROVIDE COMPREHENSIVE ON-SITE DIAGNOSTIC

SERVICES

RFP #2026-016VF

Due: March 16, 2026

Erie County Sheriff’s Office

Correctional Health Division

134 W. Eagle, 5th Floor

Buffalo, New York, 14202

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COUNTY OF ERIE

REQUEST FOR PROPOSALS

ON-SITE DIAGNOSITIC SERVICES FOR ERIE COUNTY CORRECTIONAL FACILITY

AND ERIE COUNTY HOLDING CENTER

1. INTRODUCTION

Proposals are being solicited from qualified Vendors to on-site diagnostic services while

detained at the Erie County Correctional Facility (ECCF) located at 11581 Walden Avenue

in the Town of Alden, or the Erie County Holding Center (ECHC) located at 40 Delaware

Avenue in downtown Buffalo. The average daily population (ADP) at the ECCF is 515 and

the ADP at the ECHC is 370.

This Request for Proposals (RFP) outlines the Erie County Sheriff’s Office (ECSO)

requirements for this project. The selected Vendor will provide on-site diagnostic

services. Any item not specifically mentioned but necessary for the delivery and

operation of the proposed service shall be included in the proposal. These specifications

and requirements should be in sufficient detail to secure proposals on comparable

services.

2. PROJECT BACKGROUND AND OBJECTIVES

The ECSO currently operates two separate detention facilities: the ECHC in Buffalo and

the ECCF in Alden. Both facilities operate under the authority of the Erie County Sheriff’s

Office Jail Management Division. Originally built in 1937, ECHC is a 7-story high-rise

maximum-security facility. The ECCF, built in 1985, is a 2-story medium-security facility

with a campus layout. The ECSO seeks to provide on-site diagnostic services to the

incarcerated population.

3. GENERAL INFORMATION AND REQUIREMENTS

A. Schedule

The anticipated schedule for the project is:

RFP Release

January 26, 2026

RFP Questions Deadline

February 9, 2026

RFP Question Response Date

February 16, 2026

RFP Due Date

March 16, 2026

Intended date for Contract Award:

March 30, 2026

Intended Contract Implementation Date: April 30, 2026

B. The Vendor should provide an overview of their firm, including years and experience

in the field.

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C. Firms are encouraged to include Certified Minority and Women Owned Business

Enterprises (M/WBE) in their teams in order to meet Erie County’s goals of 15% MBE

and 5% WBE participation. Certified M/WBE proposers should include the Erie

County certification letter with the proposal.

D. Pursuant to Erie County Local Law 5-1 (2023), firms are encouraged to include

Service-Disabled Veteran-Owned Businesses (SDVOBs) in their teams in order to

meet Erie County’s goal of 6% SDVOB participation. Certified proposers shall include

proof of certification under the New York State Service-Disabled Veteran-Owned

Business Act.

E. One (1) original, three (3) print copies, and one (1) PDF copy of the proposal on a

flash drive are required to be submitted by 3:00 pm on March 16, 2026.

F. Final sealed proposals are due to the Erie County Sheriff’s Office ATTN: Sara

Coffey, Director, Correctional Health, at 134 West Eagle St, 5th Floor, Buffalo, NY

14202, All further information and contact from Erie County will be sent

electronically.

G. Any requests for RFP interpretations should be made electronically by February 9,

2026, to sara.coffey@erie.gov. No requests for oral interpretations via telephone or

in person will be accepted. A single response to all questions will be made as

outlined in the schedule. No communications of any kind will be binding against the

County, except for the formal written responses to any request for clarification.

H. This RFP is not intended and shall not be construed to commit the County to pay any

costs incurred in connection with any proposal or to procure or contract with any

firm.

I. Proposers may be required to give an oral presentation to the County to clarify or

elaborate on the written proposal. Those proposers will be notified to arrange

specific times.

J. No proposal will be accepted from nor any agreement awarded to any proposer that

is in arrears upon any debt or in default of any obligation owed to the County.

Additionally, no agreement will be awarded to any proposer that has failed to

satisfactorily perform pursuant to any prior agreement with the County.

K. The Vendor will provide three (3) customer references of accounts similar in size and

scope to the County

L. The County will only contract with firms that do not discriminate against employees

or applicants for employment because of race, creed, color, national origin, sex, age,

disability, marital status, sexual orientation, citizenship status or any other status

protected by New York State and Federal laws.

M. The County reserves the right to amend this RFP. The County reserves the right to

reject any or all of the proposals, or any part thereof, submitted in response to this

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RFP, and reserves the right to waive formalities, if such action is deemed to be in the

best interest of the County. The County reserves the right to request additional

information from any proposer. The County reserves the right to award negotiated

contracts to one or more proposers.

4. SCOPE OF SERVICES

Proposers shall describe their approach to delivering the following services:

A. Organization of Proposal

Vendors must organize their proposal into sections that follow the format of this RFP.

Proposals must include tabbed dividers separating each section. The following tabbed

sections are required in the proposal in the following order:

• Cover Letter

• Company Profile and Experience

• Scope of Services (Responses to Specifications and Requirements)

• Cost Proposal

• References and Resumes

Erie County will not search through a proposal, literature and/or web references to find a

required response. Please be sure all required information is either immediately available

in the section prescribed or provide page numbers and/or sections if referenced in another

section of the proposal.

B. On-Site Diagnostic Services

• The vendor must maintain compliance with all Diagnostic standards and applicable

federal and New York State laws, rules, and regulations governing on-site diagnostic

operations.

• Vendor must follow applicable standards-of-care guidelines in effect at each

facility. These standards include but are not limited to the National Commission on

Correctional Health Care (NCCHC).

• Vendor must be certified by the New York State Department of Health. Proof must

be submitted at time of proposal submission.

• Vendor must assign a single point-of-contact to be responsible for all aspects of

contract management for Erie County.

• Vendor must describe the process in how services will be provided on a 24-hour, 7

day a week basis in detail.

• Vendor must describe the issue escalation process for facility concerns.

• Vendor must describe the type and availability of each service provided.

C. Delivery

• Vendor to provide services seven (7) days a week, 24 hours a day. Vendor to

describe proposed order cut-off times and delivery of service times as part of

submissions for routine versus emergent diagnostic services.

• Vendor must provide free of charge an electronic interface with orders manager.

• Within fifteen (15) calendar days of the award the successful vendor must provide

Erie County Correctional Health with the identity and pedigrees of all employees

wishing to access the secure facilities.

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• Describe electronic interface capabilities with Correctional Health's current EMR

Centricity, and new EMR, CorrecTek, the vendor will be responsible for interface

cost, at no additional cost to Erie County Correctional Health.

• Vendor must supply hard copy imaging (CD) for off-site consultations upon request

free of charge

D. Operations Management

• Immediately following the contract award the successful vendor must meet with the

Erie County Correctional Health leadership team to develop, implement, and

facilitate the transition of new services provided.

• The vendor must monitor and review all present and future services provided to Erie

County Correctional Health.

• The vendor must consult with the Chief Medical Officer to ensure the appropriate and

most efficient services are being utilized.

• List and describe your company's approach to other cost-containment strategies

and management of care.

E. Reporting

• Describe reporting capabilities, which include but are not limited to utilization

reports, specific facility reports, and any further reports requested by the Erie County

Correctional Health Division.

• The vendor must provide Erie County Correctional Health, upon request, with facility­

specific reporting and summary reporting, inclusive of all Erie County-operated

facilities. The vendor must provide an accessible online reporting system for Erie

County Correctional Health representatives to access reports specific to, providers,

patients and facilities. Describe the system and/or provide details with submission

of proposal.

F. Service Requirements

• The vendor must utilize licensed technologists at all facility that are being served.

• Service must be available 24 hours a day, seven days a week.

• The vendor must participate in a quarterly review of services to evaluate and evaluate

cost and utilization as convened by the Erie County Correctional Health

Administrative Team.

• The vendor must organize and direct information programs as related to new

developments in the field of diagnostics and make recommendations for most cost-

effective means of providing these services.

• The vendor must provide initial ON-SITE in-service training and consultation to

clinical personnel at each facility regarding testing and the process in place.

G. Additional Requirements

• Describe the transition plan from current service including proposed timelines

should an award be granted.

• Describe the orientation program available to clinical personnel.

• Provide details of the vendor’s Quality Assurance program(s).

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