Project Information

Bid Title

2026-07 - 2026 CITY ORDAINCE

Issuing Agency

City of Sandersville

Location

Georgia

Published Date

Mar 20, 2026

Closing Date

Apr 21, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

2026-07 - 2026 CITY ORDAINCE
Download Specifications: 2026-07 ZONING RFQ BID PACKET.pdf (PDF)

REQUEST FOR QUALIFICATIONS

CITY ZONING ORDINANCE

The City of Sandersville is seeking RFQ’s from a qualified firm to re-write the city’s zoning ordinance. For bid packages and questions, please contact Travis Fort, Purchasing Agent at (478) 552-2525.

Please Mail Your Responses to:

City of Sandersville

Attn: Travis Fort, Purchasing Agent

P.O. Box 71

141 W. Haynes Street

Sandersville, GA 31082

Deadline to submit bids will be Monday, April 21st, 2026 at 3:00 PM at which time the bid opening will take place – City Hall, 141 West Haynes Street, Sandersville, GA 31082.

All bids must be in a sealed envelope clearly marked

“2026 ZONING RGQ”

The City of Sandersville reserves the right to accept or reject any or all bidsand act in the best interest of the City of Sandersville.

Closing for opportunity 2026-07 shall be Tuesday, April 21, 2026.

Attachment Preview

2026-07

Building & Zoning Department

Request for Qualifications

RFB # 2026-07

CITY OF SANDERSVILLE ZONING

Due Date April 21st 2026 @ 3PM

2026-07

Request for Qualifications

City of Sandersville Zoning

GENERAL:

Background

The City of Sandersville has issued a Request for Qualifications to re-write the City’s zoning

ordinance and will receive written proposals until April 21st 2026 Proposals can be sent to City

of Sandersville, Attn: Travis Fort, PO Box 71, Sandersville, GA 31082 or delivered to City of

Sandersville, 141 West Haynes Street, Sandersville, Ga. 31082.

The City of Sandersville encompasses approximately 10 square miles of land that lies in

Washington county. The 2020 census says that the City of Sandersville held a population of just

over 5800 residents. The current census has the City of Sandersville at a population of 5500

residents. The existing code is available online at https: https://www.sandersvillega.org/city-

code.cfm

Questions regarding this solicitation and the process should be submitted via email to

tfort@sandersvillega.org before 4 p.m. on April 14th 2026 Questions and responses will be

posted on the City’s website at www.sandesvillega.org

Contract Negotiations and Acceptance

City will negotiate and execute a contract with the selected firm prior to the beginning of the

actual services. Should contract negotiations fail, the City will negotiate with one of the highly

ranked firms. In general, the contract will

comply with applicable laws and standard provisions and shall contain the following terms:

detailed scope of services, schedule for providing services, and cost of services.

Standard for Evaluation and Award

To assist in the evaluation of proposals resulting from this RFQ, it is requested that each

proposal be written in a concise and forthright manner and that unnecessary marketing

statements and materials be avoided. The proposal shall consist of the following sections.

Responses for each of the proposal requirements listed below must be

clearly stated. For the City of Sandersville to consider your application, a proposal must include

the following minimum requirements:

1. Cover letter that identifies the consulting firm as well as any sub-consultants. This letter

should include the firm’s qualifications and experience as well as appropriate Georgia

professional registrations and licenses. The letter should also clearly identify the name,

telephone number, email address and name of a contact person and be signed by a duly

authorized officer of the firm.

2026-07

2. A description of the project team, specifically those who will be assigned to the project,

including their responsibilities and individual qualifications.

3. A narrative describing the Firm’s understanding, philosophy and approach to this project

based on the general outline provided in the Scope of Work. This should include a task-

by-task description as to what the Firm anticipates providing to ensure successful project

completion.

4. Provide five (5) client references for comparable projects handled by the lead Firm.

5. A schedule based on the scope of work that includes a timetable for deliverables.

6. A brief description of in-house procedures in place to ensure accuracy and integrity of the

Firm’s work. Proposals should include the above information in no more than 20 pages

total.

Scope of Services

The City of Sandersville is seeking a firm to work with staff, elected leaders and the community

to re-write the current Title 8 – Planning and Development and Related Ordinances of the City of

Sandersville Code of Ordinances,

which includes other titles and/or chapters that may overlap, to incorporate form-based standards

where possible, update conventional zoning standards in newer, largely built out areas, and

solidify standards that support walkable, mixed-use neighborhoods in the current and yet-to-be

developed areas of the city. The final work program will be developed in conjunction with City

staff but the scope of work should include

the following:

1. Current Zoning Ordinance and Adopted Plans Diagnosis. The consultant will work closely

with City staff in producing a diagnosis of the existing Code of Ordinances and all

adopted/relevant plans. The consultant will review for consistency between established zoning

regulations and existing conditions. The reviews will include but are not limited to the City of

Sandersville/Washington County Comprehensive Plan, Livable

Centers Initiative studies, Urban Redevelopment Plan and any other related plans. The consultant

will review and identify plan goals, objectives and recommendations to ensure the new Code of

Ordinances will be consistent with planning documents. The consultant should identify any

issues that need further review and provide an outline for needed meetings that will establish

content and regulations and any amendments. The consultant will review and make

recommendations on already existing zoning districts and review all procedures to make

recommendations on best practices to be incorporated for all boards and council. This should

include the most efficient timeline while ensuring each board and council, as well as the public,

has adequate time to review and make informed decisions on proposals.

2. Review of the Fee Structure. The consultant will review the current fee structure for

development, permitting and bonds.

2026-07

3. Evaluation of Existing Neighborhoods, Corridors and Districts. The City of Sandersville

contains many unique areas that will warrant context-sensitive regulations. Staff will work with

the consultant to identify these and new areas.

4. Community Engagement/Public Outreach. The consultant will develop a detailed public

engagement outreach/participation plan designed to inform community stakeholders and the

general public on the benefits of re-writing the zoning ordinance, as well as conducting regular

meetings and web/social media interaction throughout the process. The consultant will conduct

five (5) stakeholder interviews. These

may be conducted by conference calls or meetings with the stakeholder groups.

5. Drafting the Document. The consultant will prepare three (3) drafts of the zoning ordinance,

including graphics, for review by staff and the stakeholder committee(s), culminating in a final

version to be acted upon by the Planning Commission and the City Council.

6.Eecutive Summary Report. Executive summary describing recommendations and a supporting

document describing the process, meeting attendance, and stakeholder interviews.

7. Zoning Map. The consultant will update the zoning map to match new districts, amendments

and other changes.

8. Staff Training. The Consultant shall provide resources to assist City staff with implementation

of the new code through a ‘start-up’ period not to exceed three (3) months.

9. Legal Review. Provide a legal opinion on the enforceability of the zoning ordinance. Address

any concerns by the City’s Attorney prior to finalizing the draft.

Respondents must demonstrate the necessary ability, financial resources, and relevant experience

to perform the work in a satisfactory manner. A minimum of five (5) years’ experience in

planning and zoning services or similarly related services is required.

Documents

- Letter of Interest. Cover letter should briefly introduce firm, organization, and consultant.

- Work Plan & Technical Approach. Provide a detailed work plan describing the firm’s proposed

activities and overall strategies and understanding of the services and approach to the project.

outline a detailed proposed project schedule to complete the services with a detailed breakdown

of all zoning rewrite project costs.

- Experience and Qualifications of Firm and Staff. Describe the firm’s background, experience,

and qualifications of key personnel proposed to work on the project; include resumes for key

team members (including subcontractors) demonstrating specific planning and zoning projects

relative to the scope of work

*The City of Sandersville will reserve the right to accept or reject any and all bids and act

in the best interest of the City of Sandersville. *

2026-07

BID SUBMITTAL

Bids will be lump sum and include all cost of labor and materials to include delivery to the point

of destination. The bids will be evaluated and awarded based on several factors to include cost,

availability, suitability and quality.

1. Bids will be received until 3:00 p.m. on April 21st ,2026 at which time the bid opening

will take place – City Hall Conference Room, 141 West Haynes Street, Sandersville, GA.

Any bids received after the deadline shall be null and void. The City of Sandersville

reserves the right to accept or reject any or all bids and act in the best interest of the City

of Sandersville.

2. All bids must be submitted in a sealed envelope clearly marked “2026 ZONING RFQ”

All shipping materials must be clearly marked with the project name.

3. Three (3) copies of the bid as well as a copy of your bid/estimate on a jump drive

with the required information must be submitted and received no later than above date

to:

City of Sandersville, Attn: Travis Fort, “2026 ZONING RFQ”

P.O. Box 71, 141 W. Haynes Street, Sandersville, GA 31082

1. All bids must be submitted on the bid forms furnished and accompanied by:

• W-9 Form – Please complete attached form, check appropriate box, fill in Social

Security Number or Employer Identification Number, Sign and Date.

• Notarized E-Verify Contractor Affidavit – Please complete attached form. (To

enroll in e-verify, you may visit the website www.uscis.gov/everify.)

• Notarized SAVE Affidavit – Please complete attached form.

• Occupational Tax Certificate

• General Public Liability and Property Damage Insurance Certificate with a

limit of liability of not less than $1,000,000.

• Worker’s Compensation Proof of Insurance – For more than three employees.

2. Bid should state the start date and the work should commence within three months

after the bid award.

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.