Project Information

Bid Title

2026 ? 2029 Tree Pruning Program

Issuing Agency

Effingham city

Location

Illinois

Published Date

Nov 12, 2025

Closing Date

Dec 9, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

2026 – 2029 Tree Pruning Program Public Works bids

Posted on November 12, 2025

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SPECIFICATIONS

FOR

2026-2029 TREE PRUNING PROGRAM

PREPARED BY

JEREMY HEUERMAN, P.E.

DIRECTOR OF PUBLIC WORKS

201 EAST JEFFERSON AVENUE

P.O. BOX 648

EFFINGHAM, ILLINOIS

December 2025

1

Contents

NOTICE TO CONTRACTORS..........................................................................................................3

GENERAL SPECIFICATIONS..........................................................................................................5

CONDITIONS ............................................................................................................................ 5

BID SECURITY...........................................................................................................................5

ADJUSTMENTS TO THE CONTRACT ............................................................................................5

MULTI-YEAR CONTRACT/TERM/TERMINATION ...........................................................................5

PRE-WORK MEETING ................................................................................................................6

DAMAGES TO PROPERTY...........................................................................................................6

TIME OF COMPLETION, PENALTY, AND LIQUIDATED DAMAGES ..................................................6

CONTRACT EXTENSION ............................................................................................................7

PAYMENT AND PERFORMANCE BOND ......................................................................................7

PREVAILING WAGE ...................................................................................................................8

SUBSTANCE ABUSE AND PREVENTION PROGRAM ....................................................................8

INSURANCE .............................................................................................................................9

CONTRACTOR RESPONSIBLE FOR LOCATING AND MAINTAINING UTILITIES...............................9

TECHNICAL SPECIFICATIONS ....................................................................................................11

SCOPE OF THE WORK.................................................................Error! Bookmark not defined.1

PROSECUTION OF THE WORK.................................................................................................11

PRUNING OPERATIONS ..........................................................................................................11

INSPECTION ........................................................................................................................... 13

REPORTS TO THE CITY ............................................................................................................13

SPECIAL PROVISIONS FOR ASH WOOD...................................................................................14

MEASUREMENT (DBH) ............................................................................................................15

DEBRIS REMOVAL...................................................................................................................15

NOTIFICATION OF UTILITY COMPANIES .......................................Error! Bookmark not defined.6

TRAFFIC CONTROL .................................................................................................................16

PEDESTRIAN SIDEWALK CONTROL..........................................................................................16

EQUIPMENT ............................................................................................................................ 17

RESTORATION ........................................................................................................................17

WEATHER ...............................................................................................................................18

CONTRACT ................................................................................................................................19

PROPOSAL .............................................................................................................................. 302

NOTICE OF AWARD…….……………………………………………………………………………………………………28

NOTICE TO PROCEED………………………………………………………………………………………………………30

2

Sealed proposals for the City of Effingham, 2026-2029 Tree Pruning Program will be

received by the City of Effingham, Illinois, 201 E. Jefferson, Effingham, IL 62401 in the office

of the City Clerk until 10:00 a.m. December 9, 2025, and will then be publicly opened and

read in the Council Chambers.

The proposed work is officially known as “2026-2029 Tree Pruning Program” for the City of

Effingham, Effingham, Illinois. The work included in this Contract shall be for cleaning,

thinning, raising and specialty pruning of trees as listed in the specifications, located on

public property (Right-of-Way) within the City of Effingham. Work shall include hauling and

disposing of all wood, wood chips, and debris and cleaning up by raking lawn areas and

sweeping sidewalks, streets and gutters and restoring premises to its original condition

(unless otherwise specified by the Director of Public Works or his designee).

The Contract Documents, consisting of the Notice to Contractors, General Specifications,

Technical Specifications, Contract, Proposal, Notice of Award, Notice to Proceed, Change

Order, Addenda may be examined at the following locations:

Plans, specifications, and documents are on file on the City’s website at

https://www.effinghamil.com/bids-and-tabulations/

Each proposal shall contain the name of every person or firm interested in the same and

shall be accompanied by a bid bond, bank cashier’s check, bank draft or certified check for

not less than five (5) percent of the amount of the bid. A surety bond for the full amount of

the award is required. Failure on the part of the contractor to deliver the materials within

the time specified or to do the work as specified herein will be considered just cause to

forfeit the surety as provided in Section 7 of the General Specifications.

The City of Effingham reserves the right to reject any or all bids, waive or not waive any

informality in the bids, and to accept any bid which it deems most favorable to the City.

Proposals must be submitted to the City Clerk’s Office, City of Effingham on a form

furnished by the Municipality, which may be obtained in the contract and shall be enclosed

in a separate and sealed envelope endorsed “2026-2029 Tree Pruning Program”.

It is agreed that this bid may not be withdrawn for a period of 45 days from opening thereof

or it will be subject to forfeit the 5% Bid Bond provided with the bid.

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It is anticipated that a Notice of Award of a contract will be issued within 30-to-45 days of

the date bids are received and that a Notice to Proceed will be issued within 10 days of the

date of the Notice of Award if contractor provides proper insurance and bonding in a timely

manner.

Contractor shall not pay less than the prevailing wage to all laborers, workmen, and

mechanics performing work under this contract, and shall comply with the requirements of

the Illinois Wages of Employees on Public Works Act (820ILCS 130/1-12).

Work on this project is subject to the Illinois Substance Abuse Prevention on Public Works

Project Act as enacted by P.A. 95-0635.

BY ORDER OF THE CITY COUNCIL

CITY OF EFFINGHAM, ILLINOIS

Steven W. Miller, City Administrator

Date: ____________________________

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1. CONDITIONS

Bidders are advised to become familiar with all conditions, instructions and

specifications governing their proposal. Once the award has been made, failure to

have read all the conditions, instructions and specifications of their contract shall

not be cause to alter the original contract or to request additional compensation.

2. BID SECURITY

2.1 Each Bid must be accompanied by Bid security made payable to the City in an

amount of five percent (5%) of the Bidder's total base Bid price and in the form of a

certified or bank check or a Bid Bond.

2.2 Bid Bonds shall be duly executed by the Bidder as principal and having as surety

thereon a surety company approved by the OWNER, having the minimum equivalent

of a Best and Co. 5A Rating.

3. ADJUSTMENTS TO THE CONTRACT

Prospective Bidders are forewarned that the City of Effingham reserves the right to

adjust the quantities of work to be accomplished, either up or down, dependent on

the current budget or until budgeted funds are depleted without prejudice to the

Contract. Payment will be based on measured quantities and accepted unit prices.

4. MULTI-YEAR CONTRACT/TERM/TERMINATION

4.1 This Contract shall be considered a multi-year contract. Unit prices approved in the

contract shall be honored for the duration of the term.

4.2 The term of the contract shall be from January 1, 2026, to April 1, 2029.

4.3 Each October, the City will provide an updated list of trees to be included in the

upcoming season program. Estimated numbers are listed in the bid sheets.

4.4. The City may terminate the contract for any reason with thirty (30) day written

notice.

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Commodity Codes

• NAICS 561730Landscaping Services

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